I think it's cheating to spend more than you usually would on yourself on dining, etc., unless you are entertaining a very high-value individual for your business. I had luxurious (I thought) expense accounts when I traveled for the Red Cross, and I donated back whatever I did not use, which was a lot. Maybe I am unusually honest in today's climate, IDK.
Clear guidelines listed in employee manuals with discipline policy for those employees not following guidelines.
Necessities versus luxuries.
Always thought per diem limits were standard: $25 for breakfast and lunch, $75 for dinner. That was at bigger companies though. Would be interested in what the others' experiences have been at smaller cos and startups.
Budgets for those expenses should be made clear before putting others in awkward positions. Don't assume anything.
Most companies have pretty strict guidelines on this. The easiest way to decide is whether you feel you could justify the expense or hospitality to you boss, his boss, and your share holders. Would you feel comfortable explaining it on TV if your expense report got leaked?
No alcohol
Expensing should only be for actual needs on your trip and those "needs" should be kept modest. You don't need a five-star hotel or high priced meals. Shouldn't be spending more than you would if it were your own money & you were on a trip for your own purposes.
Expenses should be minimal and not unnecessary
There should be a pre-set amount by the company and all empoyees stay within that budget.
All costs should be reasonable and within a specified ranges by geographical region or even city.
There should be a clearly stated allowance.
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