Illuminate Education FAQs

All Products

New

Student Profile - ACT Results Widget

The Student Profile page will now include a widget to display ACT results.

This widget will display the ACT Results based on State/Known Data Imports of official ACT administration results. Results will show various test and subscores and indicate if the score meets with ACT College Readiness benchmark for each section.

Updates

Portal - CAST Widget

California: SENR Extract

Under the State Test Results tab of the Portal, the CST widget has been updated to clarify the data is for the CAST - California Science Test.

Illuminate Student Information (ISI)

New

California: CALPADS Postsecondary File

The CALPADS New Postsecondary File for state reporting is now available.

To learn more about the Postsecondary extract, click here.

Updates

Illinois: ISBE Extract

The 19-20 ISBE SIS Discipline extract has been updated for Illinois state reporting.

To see the updated layout specification from the state, click here.

Michigan: MSDS Schemas

2020 Spring Early Childhood Collection

The MSDS 2020 Spring Early Childhood Collection Schema has been updated for Michigan.

To see the updated layout specification from the state, click here.

2020 Spring General Collection

The MSDS- 2020 Spring General Collection Schema has been Updated for Michigan.

To see the updated layout specification from the state, click here.

Fixes

The enrollment status code is now showing when you using the No Show code of N470 on the SENR extract.

This document will review the extracts CALPADS expects for Fall 2 submission.

What Extracts are included in Fall 2?

CALPADS Course Section Enrollment (CRSE) Extract

CALPADS Student Course Section Enrollment (SCSE) Extract

CALPADS Staff Demographics (SDEM) Extract

CALPADS Staff Assignment (SASS) Extract

Postsecondary Status

What Date(s) do I run CALPADS Extracts for in Illuminate?

For Fall 2 certification, CALPADS is referencing Census Day. Many of our extract tools will allow the fill in option for snapshot date, but if not, fill in the start and end dates as Census Day.

Things to Know:

To avoid errors, it is important to submit the Course Section Enrollment (CRSE) file first, before submitting the Student Course Section Enrollment (SCSE) file.

Tip: Review your Grading Period setup. If you have multiple final grading periods (common with secondary sites), ensure the Term Type for each final grading period is unique. Example: If you have 2 final grading periods, such as Semester 1 Final and Semester 2 Final, ensure the Semester 1 Final grading period is set to the First Semester term type and Semester 2 Final is set to Second Semester term type. See the Set Grading Periods help document for reference on creating/editing grading periods.

New fields have been made available to Course Details and Section Information pages in Illuminate:

Sub-Content Area Code

Departmentalized Course Standards

Content Standards Alignment Code

AP/IB Course Code Cross Reference

English Learner Program

Online Course Type

Local Assignment Option Code

Middle School Core Indicator (Y/N)

If you need assistance mass updating fields, please feel free to contact Illuminate Support for the template so our database team can update. Turnaround for these requests with our database team typically take about 2-3 weeks to process.

Postsecondary Status:

Illuminate has released the new Postsecondary Status (PSTS) extract tool. Please refer to the PSTS help document for additional information.

How do I know what codes/values CALPADS is expecting or what data should populate these extracts?

For questions along the lines of "what is the state expecting," "what should I report," or "how should I report," it is recommended to reference CALPADS System Documentation, CALPADS FAQ, and/or contact CALPADS support.

What is required in Illuminate for each extract?

Please reference the CALPADS Know-It-All help document for details on requirements/details on what is needed for data to pull into Illuminate's extracts/tools.

This lesson provides answers to common questions related to Postsecondary extract for use in creating a PSTS upload to CALPADS.

What is PSTS?

PSTS refers to the Postsecondary Status file providing postsecondary status as part of Fall 2 and End of Year submissions.

For information on the survey guidance for LEAs to collect this data, please visit the CALPADS Communications page.

Data Entry

For data to generate into the PSTS Extract, students must follow this validation:

For Code 10 (Fall 2 Submission):

Add Student Program: California Partnership Academy (PST) for the current year and the 12th grade enrollment site

Add Sub Program for educational/training program

For Code 20 (Fall 2 Submission):

Add Student Program: Career Technical Education (PST) for the current year and the 12th grade enrollment site

Add Sub Program for educational/training program

Student should have Completer Year for CTE Pathway for the 12th grade enrollment year (on CTE Pathways page)

Student should have Graduation Status for 12th grade enrollment year (on Student Demographics page)

For Code 30 (EOY Submission):

Add Student Program: Special Education (PST) for the current year and the 12th grade enrollment site

Add Sub Program for educational/training program

Student should have Special Ed ID filled in (on Special Education Details page - Spec Ed > Student Details)

This may be the same as the Special Ed ID from your SpEd vendor or can have the Local Student ID again

Student should have SELPA filled in (on Special Education Details page - Spec Ed > Student Details)

Options for SELPA are controlled by Special Ed Selpa code table in Code Management

Student should have NPS (Non-Public/Private School) filled in (on Special Education Details page - Spec Ed > Student Details)

Options for NPS are controlled by Special Ed County and Non-Public/Private Schools Codes table in Code Management

For questions on which program you should add to students, please contact CALPADS for support.

Illuminate has added the appropriate codes for all California ISI clients. Please contact Illuminate Support if you find you are missing Codes 10, 20, 30, and/or appropriate sub program options.

Generating File for Submission:

Where to Start

Click on Reports

Under Admin, select State Reporting

Once on the State Reporting Tools page, select CALPADS Postsecondary (PSTS) Extract

Please note that the order seen on the above screenshot may be different than the order of reports, extracts, and tools available in your list.

PSTS Overview

Validation Logs: These are logs predicting potential errors with the PSTS submission. A validation log will automatically be created each time the "Generate Report" button is selected and will show a date and timestamp. Validations reference the logic mentioned in the Data Entry area of this document.

View as Standard Report: This option will let you run the report like you would any custom/prebuilt report in Illuminate.

Academic Year: Even though Postsecondary refers to students who were enrolled/graduated in the previous year, this extract should be run for the current year.

Fall 2 Submission: Choose Yes if this is for Fall 2 (Codes 10 and 20), or No if this is for EOY (Code 30).

Generate Report: Clicking this will run the tool to show data for the site, academic year, and Fall 2 selection.

Download Options: The results can be downloaded as Excel, PDF, Tab Delimited, or More formats.

Downloading PSTS for CALPADS Submission

Once you've generated data, select More and then click on the radial option next to CALPADS for the appropriate format to submit and then click Download.

Next Steps

For questions on how you should report student data or which codes to use, contact CALPADS.

Below is a quick guide which provide you with the basic data for some commonly used Custom Reports.

This Illuminate U! lesson focuses on learning how to customize your assessment's answer key and sheet designer for successful scanning administration using Lightning Grader (LiG) scanning!

1. Customize Your Answer Key

https://vimeo.com/240910774

Answer sheets can be customized dependent on your assessment goals and design. They can include the following auto-graded items:

Multiple Choice (1 answer)

Non-Traditional Selected Response (more than one answer)

Various Choices

Yes/No, True/False, Correct/Incorrect, Agree/Disagree

Sometimes you may need to include teacher-graded items such as:

Fill in the blank

short Answer

Sentence

Paragraph

Workspace

Essay

Gridded

Answer Keys and Answer Sheets must match for successful scanning and expected results!

To learn more about your answer key options, visit Customize Your Answer Key with LiG.

2. Customize Your Answer Sheet Using Sheet Designer

https://vimeo.com/240918057

The Sheet Designer can tailor the student's work into being scanned and digitally stored in Illuminate, using a variety of options:

Lined

Gridded

Number Grid

Blank Background/Workspace

Answer Keys and Answer Sheets must match for successful scanning and expected results!

To learn more about your Sheet Designer options, visit Customize Your Answer Sheet with Sheet Designer LiG.

3. Assessment Versions

Coming Soon!

Next Steps

Now that your answer keys are ready to go, get started with U355 Start Scanning Assessments with Lightning Grader!

This lesson will guide you through the process of editing/deleting a student grade after publishing for updating both what appears on Secondary Report Cards and Transcripts. This is a permissions based feature and must be turned on by your District Illuminate Administrator.

Where to Start

1. Click on Grades.

2. Under Editing, select Edit Grades by Student.

Find a Student

1. You will be taken to the Student Search page, find the student you would like to edit grades for.

2. Click on the student's name to access their grades.

Edit a Grade

1. Make your edits using the dropdown menus.

2. Is Repeat- Check if this grade should be flagged as a repeat grade on a student's transcript.

3. Max Credit Override- Check if the credits given for this grade should override any max credit settings for this course in course details.

4. Is Locked- Check if this grade should be locked from editing on the Edit Grades by Section page. (Note: The permission tied to this option is called Lock or Unlock Student Grades.)

5. When finished, click either Save or Save and Return.

You will receive a success message stating, "Student grade has been successfully saved."

Deleting a Grade

1. Go to Grades > Edit Grades by Student > search for the student ID you want to delete a grade for

4. On the resulting page, click on the grade that shows in blue you want to delete.

5. Scroll to the bottom of the resulting page and click on the red Delete button. This is permission-based.

Unpublish Grades

If you find you need to remove an entire section's worth of grades for a grading period from transcripts, you can use the Unpublish Grades option.

1. If needed, change your Control Panel to a date within the target grading period.

2. Go to Grades > Unpublish Grades

3. Select the grading period, search for the section, and click "Unpublish

Note: There is a difference between Unpublishing and Deleting Grades.

Unpublishing removes from transcripts, but grades data would remain with the section and student. This means unpublished grades would still print on Secondary Report Cards.

Deleting grades will remove the grade mark altogether so the grade will not print on either Transcripts or Secondary Report Cards. Deleting can only be done on a student-by-student basis by going to Grades > Edit Grades by Student.

The Illuminate Dashboard houses a variety of widgets for customization of the data a user wants to see upon login. Below is a short description of each widget, along with the features you can use within that widget.

All widgets that have an Adobe symbol in them allow you to print this single, specific snapshot of information for the student versus printing the whole profile.

Data Dashboard Overview

When in your account, you can select the Data Dashboard icon on the top righthand side of your screen. The Data Dashboard can be modified and customized in your account with widgets that appeal to you.

What Data Does Each Widget Display?

Below describes each available widget depending on the modules enabled within your site. Some widgets display data that needs to be imported into the site first. Widgets may take up to 24 hours to update and display properly.

ACT Results

Customize Your Data Dashboard 11.0!

This widget will display the ACT Results based on State/Known Data Imports of official ACT administration results. Results will show various test and subscores and indicate if the score meets with ACT College Readiness benchmark for each section.

Assessment List

The Assessment List widget shows all assessments recently created or edited (including score uploads). Once student scores have been uploaded you will see the number of student scores in the Tested column. You can adjust how many results to show or click to the next page. This list also honors the filters set on the 'List Assessments' page. To change that filtering, click the link at the bottom of the widget.

Attendance

The Attendance widget shows Truancies, Absences and Tardies for all of your rostered students in both numerical and graphical format. This is an Illuminate Student Information widget.

Teacher-Attendance

The Teacher Attendance widget shows all courses attendance has been entered for. It can be sorted by weekly or daily attendance.This is an Illuminate Student Information widget.

Bulletin

The Bulletin is where district/site administrators can input important announcements for staff that will be visible upon logging into Illuminate.

Class Roster

The Class Roster widget displays a single class roster at a time, you can select which from the dropdown menu at the top. You can also search for a student within the widget. If you click on the student's ID number you will be taken directly to their student profile. If you click on the icon in the GB column it will take you to that student's scores in the gradebook. If you click on the icon in the Att. column, it will allow you to see an attendance report for that student.

Demographic Distribution

The Demographic Distribution widget allows you to see the demographic breakdown of a particular group of students in graphical format. This widget displays groups like English Learners, Special Education, Gender, etc. Use the dropdown menu to change the group you would like to see a breakdown for. Click on the bars for a Student Count, Percentage, and a list of students.

Favorites

The Favorites widget allows you to mark assessments or reports as a 'favorite' which will display in this widget for single click access. The gold star indicates it is a district favorite, the silver star indicates it is your favorite.

To make an assessment or report your favorite, once you've clicked on the title of the report/assessment look for the stars in the upper right hand corner. Click on the star and it will automatically be added to your favorites list.

Gradebook Assignments

The Gradebook Assignments widget displays all recently inputted Gradebook assignments. Data displayed includes the name of the gradebook that the assignment belongs to, the due date, name of the assignment, how many scores have been inputted (graded) and the average score.

Grade Posting Status

The Grade Posting Status Widget shows a user which courses they have currently published grades for. The status column will read 'Published' or 'Not Published'.

Illuminate Announcements

The Illuminate Announcements widget features important announcements about releases, new features, tips, etc. It changes every few seconds.

Incomplete Behavior Intervention

The Incomplete Behavior Intervention Widget allows a user to see any interventions tagged to a behavior incident that have not been completed for a student.

Note: Link to Intervention checklist for a student is only provided for incident supervisor with access to the district site where the incident was filed. The Behavior Intervention Configuration must be set up in order to use this widget. To learn how to set up the Behavior Intervention Configuration go to:

http://help-ise.illuminateed.com/m/26641/l/256841-behavior-intervention-configuration

On-Track Student List

The On-Track Student List reports the status of a student's On-Track progress (which is based on district configurations).

Recent Roster Changes

The Recent Roster Changes widget displays any students who have been added, moved between or removed from your classes.

State Assessment- Performance Summary

The State Assessment- Performance Summary widget displays the percentage of your rostered students in each of the state performance bands based on the test year, test subject and type you have chosen via the dropdown menus at the top of the widget.

State Assessment- Question Group Summary

The State Assessment Question Group Summary widget displays where your rostered students performed in each question group on a state assessment. It shows as Average \% Correct (Your students), in comparison to the State Average, State Minimally Proficient and State Minimally Advanced.

Student Assessment List

The Student Assessment List shows a list of students whose scores have recently been inputted. You can sort this list to display today, this week, or the past two weeks and by subject.

Student Assessment Summary

The Student Assessment Summary widget displays your rostered students and the number of assessments they have currently taken (or had scores inputted for). You can sort this list to display today, this week, or the past two weeks and by subject.

Student Birthdays

The Student Birthdays widget shows all of your rostered students who have birthdays within the time frame you select from the dropdown menu at the top. You can display the list by the next 7 days, next 14 days, or next 30 days.

Weather Forecast

The Weather Forecast widget displays a weeks worth of upcoming weather for your city. This data is pulled from the zip code provided for the district in Illuminate. (To set/change: Admin > Site Management > Zip Code)

Year-to-Year-Rollover Counts

The Year-to-Year Rollover Counts widget shows, as a percentage:

Enrollment: The number of students with enrollment records in Illuminate for 14-15 compared to 13-14.

Roster: The number of students with roster records in Illuminate for 14-15 compared to 13-14.

Users: The number of users with affiliations in Illuminate for 14-15 compared to 13-14.

If the percentage is >/= 80, then the bar will be yellow. If the percentage is >/= 90, then the bar will be green.

The widget is also "site" aware. So if you are logged into a specific school, you'll see the rollover status just for that site.

Next Steps

Now that you have learned all about the Data Dashboard, get started with learning how to

Reports

New

California: CAST Reports

California's CAST assessment now has a prebuilt report set consisting of the Performance Summary, Student Roster, and Student Summary Reports.

To view examples, please expand the sections below.

CAST Performance Summary

here

To learn more about the CAST Performance Summary, click here.

CAST Student Roster

To learn more about the CAST Student Roster, click here.

CAST Student Summary

To learn more about the CAST Student Summary, click here.

Third Party Integrations

Fixes

Google Classroom Gradebook Integration

The timezone issue that resulted in the due date in the Illuminate gradebook being pushed forward by a day when being imported has been resolved.

Now when assignments are imported into the Illuminate gradebook the due dates will match regardless of time zone.

Illuminate Student Information (ISI)

Updates

Illinois State Report for Attendance

ISBE Report for Attendance extract has been updated to meet state criteria for importing.

To see the updated layout specification from the state, click .

One of the assessments that can be created in SchoolCity SUITE is an Answer Key Only Assessment, or AKO. This assessment allows you to create an answer sheet for an existing assessment which can be aligned to standards and scored using GradeCam technology or with SchoolCity Scan and supported scanner. It can also be administered online in the Student Portal with an uploaded PDF of the assessment.

Where to Start

8. Assessment Manager

From the Top Menu Bar, click on Assessments.

Select Create Assessment and the assessment type to create.

From the Launchpad, click on the ASSESSMENTS flip card to turn it over to reveal the assessment options.

Select the Create Assessments option.

Select Answer Key Only (AKO)

1. Enter Assessment Information

Notice the arrows indicating the setup process at the top of the page. The current step will be highlighted in green.

School Year: The new assessment will default to the school year as set in My Preferences. To select another year, click on the current year and select the desired year from the drop down.

Assessment level: Depending on your role, you may be able to create assessments at the School and/or District level. Select the level appropriate for this assessment, if a selection is available.

Assessment Name: Enter the assessment name. The assessment name must be unique and clear to you and anyone you may decide to share with.

Subject: Select the subject from the drop-down menu. You can add other subjects in the next step, if desired.

Existing Collection: Select an existing Collect to save the assessment to.

PLC: Select an existing Professional Learning Community (PLC).

Setup for Multiple Grades (optional): Slide No to Yes to set up the assessment for multiple grades.

This will combine unique grade level assessments into a single, multi-grade assessment. Students will not be able to take the assessment online. Note that this option is not necessary for course-based assessments.

Student Selection: There are four options for scheduling students:

Student Selection: There are four options for scheduling students:

Schedule all students: If you are a teacher level user, then all students are all the students on your roster(s). If you are a school level user, then all students are all students in the school. If you are a district level user, then all students are all students in the district.

Schedule students by grade level: Use this option if you want only students in a specific grade(s) to take the assessment. Check the box(es) of the grade(s) you wish to schedule

Schedule students by Course Group or Course: Use this option if you have created Course Groups in the Group Manager or would like only students in a specific Course(s) to take the assessment.

Schedule students by Student Group: Choose this option if you have created student groups in the Group Manager and want only those students to take the assessment.

Save/Next: In the lower right corner, click on Save if you are done with your selections and wish to exit the system to return later. Click on Next, to go to the next step. Your work will be automatically saved.

For each step in the process, you must click on Next to complete the current step and move to the next step. When this is done properly, a green checkmark will appear in each process step at the top of the screen. The assessment cannot be published until all steps in the creation process have been checked.

2. Standards

The next step in the creation process is to determine which standards, if any, you want to align to the assessment items.

Select Standards From:

No Standards Selected: Select this option if you do not want to include standards in this assessment even though it may be aligned to standards.

Not Aligned: Select this option if the assessment is not aligned to standards.

Select Math Standards: For Math (and other content areas except ELA), the grades will populate first. When the grade is selected, the domains will populate. For ELA, strands will populate first, then grade levels.

Select grade: Select the desired grade/domain/topic and the standards will appear on the right-hand side.

Select Standards: Select the appropriate standard(s) from the list by clicking on the check box next to the standard. The box will change to green with a white checkmark.

Selected Standards: The selected standards will be displayed in the Selected Standards section.

Add Subjects: If you want the assessment to include standards from other subjects, select Add Subjects button to see a menu of other standard sets that are available. Select the standard set you want and then select the standards as done previously.

Previous/Save/Next: Click on Next after you have made all the standards selections and you wish to continue with your assessment creation. Your work will be automatically saved. If you are done with your selections and wish to exit the system until a later time, click on Save. If you need to go back to the previous step, click on Previous.

3. Answer Keys

Enter the number of items on the assessment and then click on Update.

Set up for Multiple Forms/Versions

A matrix will populate below with a row for each of the items indicated. The default item type is MC (Multiple Choice) but this can be changed as shown in the next step.

Select the Question/Item Type for each item.

CR= Constructed Response

EBSR= Evidence-Based Selected Response (online only)

MB= Multiple Binary

MC= Multiple Choice

MR= Multiple Response

NR= Numerical Response

SA= Short Answer

Select the # of Choices for each item, as appropriate.

Select the Type of Choices for each item, as appropriate.

Indicate the Correct Answer.

Indicate the Points possible. [Note: For CR items, indicate the rubric points and the rubric multiplier and the total points will be automatically calculated.]

Select the Standard(s) that align(s) with the item, if one or more was selected in the previous step.

Click on the down arrow to see the functions: Copy Standards (allows you to copy the same standard for a number of consecutive items), Copy Entire Row (allows you to duplicate the row just created), or Delete (allows you to delete the row).

Process for creating a Numerical Response Item Type:

Select NR, then click on Select Griddable Template.

View the available templates and choose the one that is most appropriate for the item by clicking on Select This Template.

If you need a template that is not currently available, work with your SchoolCity Administrator/Template Manager to request that it be created and made available.

The template will populate on the Answer Key setup page. There will be black boxes for entering in the correct response and orange boxes underneath for adding a Tolerance value (T) if appropriate. Remove T by clicking on the orange T button.

Including a Tolerance value allows a numerical response answer to be scored as correct when its value is within the selected Tolerance range. For example, a Tolerance of .01 would allow an answer to be plus or minus .01 of the exact answer. If the problem asks students to round 3.666 to the nearest hundredth, and the Tolerance is set at .01, then the following answers would be scored as correct 3.66, 3.67, and 3.68

Enter the correct response by clicking in the circles in the template.

Change the chosen template by clicking on the pencil next to the template name to view the existing templates again and chose another one.

4. Multiple Forms/Versions

If you plan to administer the assessment on paper only, you may create multiple forms/versions for added security.

See pink warning. For Multiple Forms/Versions, all items must be Multiple Choice and have the same number of answer choices.

Slide No to Yes.

A message will appear informing you that students will not be able to take the test online. Click OK to continue setting up multiple forms/versions.

Indicate the number of forms/versions you wish to create. Click on Update.

New columns for Form A, B, C, etc. will appear. Reorder the items as desired.

When answer sheets are printed, each student will indicate which form of the assessment they have been given for the system to score each answer sheet correctly. Results in the Report Manager will show as a single assessment.

Test Results in the Report Manager and in the Student Portal will be displayed based on the "Master" Answer Key (Form A).

5. Performance Level

Performance levels are optional. If available, you can use an existing template, or customize performance levels as desired. Performance levels help users to interpret their assessment data in reports.

Load from Available Templates: Click here to use a template previously uploaded into SchoolCity by the District Template Manager, as determined by permission from the district administrator.

Add Performance Level Sets: Click here to include up to 2 additional performance level sets.

Skip Performance Level: Click here if you do not want to add performance levels. A message will appear confirming this action. Click OK to go to the next step.

Customize Performance Levels: Click here to create customized performance levels.

5.1. Load from Available Templates

Click on Load from Available Templates.

Scroll through the existing templates and select the one you wish to use by clicking on Apply this Template.

The template will appear in the Performance Level step.

You may edit the template by deleting levels, renaming the levels, changing colors, changing the “Percentage From” values, setup levels by Cut Points instead of by Percentage.

5.2. Add Performance Level Sets

(Optional) Click here if more than one set of Performance Levels is desired. For example, one set may be by performance descriptors and one set may be by alphabetical grades. A maximum of three Performance Level sets may be created. A minimum of two sets are needed to enable this feature.

Click on Add Performance Level Sets

The first set will appear under an orange tab. Two new tabs will show Set 2 and Set 3.

Click on the Performance Level Set 2 tab. Repeat the same process for the second set by either loading from available templates, or creating custom performance levels.

Repeat for Performance Level Set 3.

To delete Set 3, click on the x in the upper right corner of the tab. An alert message will appear. Click Delete or Cancel.

To delete Set 2, click on the x in the upper right corner of the tab. A different alert message will appear. Deleting all performance levels will NOT delete Set 1.

5.3. Customize Performance Levels

You may choose to create your own performance levels by percentage instead of using an existing template, or to modify an existing template.

Click on Add Performance Level for each new performance level you wish to include. Beginning with the lowest level, enter the level number, description, and color code.

Setup Performance Levels by Percentage: Select which level corresponds with proficient and enter the desired percentage correct for proficient and above.

The cut points will be automatically calculated as determined by the total points possible.

Setup Performance Levels by Cut Points: If you prefer to set up the performance levels by cut points instead of percentage, then select Cut Points, and enter the desired cut points for each level. The percentages will be automatically calculated.

Previous, Save and Next: Click on Next after you have made all your selections and you wish to continue with your assessment creation. If you are done with your selections and wish to exit the system click on the Save button before exiting. If you want to go back to a previous step, click on Previous.

6. Setup

The final step in creating the AKO assessment is to determine the administration details.

Administration Window: Depending on the district default, normally the assessment window is set from the current date for 30 days. You can manually change the dates by clicking on the calendar icon, then choosing the date range of your assessment. Click on Apply to save your date settings.

Method of Delivery: Scanning and GradeCam are paper/pencil methods using a scan-able answer sheet. Online assessments are administered through the Student Portal. More than one administration method may be selected, unless you are using multiple forms/versions.

Intended User: If you are administering the assessment online, you must indicate the intended user Student or Teacher. Student means that students will be completing the test online in the Student Portal. Teacher means that the teacher will enter the students’ answers on a Student Answer Sheet (online) after students take the test on paper. This is intended to be used by teachers whose students may have difficulty bubbling in the answer sheet themselves.

Online Preview: Click here to view the assessment as students will see it in the Student Portal.

Upload Student Assessment: If you want to administer the assessment with an online answer sheet, upload a PDF of the assessment here. Click on the closed folder, and a box will appear where you can drag and drop or select PDF files to upload. Once uploaded, the folder will appear as an open folder.

Add Rubric(s): Add Teacher and/or Student Rubrics to be displayed online. The Teacher Rubric will be available when Teachers access the Score Online feature. The Student Rubric will be available to the Students when they are taking the assessment in the Student Portal.

The Add Rubric(s) option will only be available when a Constructed Response (CR) item type is added to an AKO assessment.

Enable Browser Lock Down: (only for districts that have Respondus enabled) Slide No to Yes.

The Lock Down Browser is only for districts that have Respondus enabled.

Online Settings: If you are administering the assessment with an online answer sheet, slide No to Yes to view the online settings.

Answer Sheet Template: If administering the assessment on paper using SchoolCity scan sheets, determine which answer sheet you will use individual or class roster. Click on the view icon (eye) to view each layout.

GradeCam answer sheets are individual layout only.

Bubble Size: Determine which size bubble you prefer for your answer sheet. Click on the view icon (eye) to view each size.

GradeCam sheets have only one bubble size.

Answer Sheet Printing Start Date: Determine the date when answer sheets can be printed before the Administration window start date.

Scoring End Date: Determine the ending date that Constructed Response items can be scored after the closing of the Administration window.

6.1. Online Settings

Click on the icon to view a short description of this property.

Duration: If delivering online and you want the test to be timed, slide No to Yes, and determine how many hours/minutes you want to allow students to complete the assessment. Click inside the time boxes to select the desired duration.

Default Time Increment: The duration can be increased or decreased by a set number of minutes as needed during the testing session.

Time Window: Determine the beginning and ending times you want the assessment to be available to students.

Days Window: Determine which days the assessment will be available to students.

Properties: Select the properties you want for your assessment.

4 Digit PIN Verification: Pre-selects the requirement of a 4-digit PIN number for students to take an online assessment in the Student Portal.

Auto Activation: Scheduled students will be automatically activated to take the assessments once it is published.

Auto Reactivation: Once a test is activated, students will be able to re-enter an assessment during the administration window as long as the assessment has not been submitted for scoring. The following scenarios will allow the student to re-enter the assessment if auto-reactivation is enabled: student closes/refreshes the browser; the application times out; connection to the Internet was temporarily lost; student clicks the exit button.

Display Item Details in Student Portal: Pre-selects display of item details in Student Portal when reviewing scores. This allows students to see the correct answer as well as their answer on all test items.

Display Timer: Pre-selects the display of the timer (countdown clock) in the Student Portal

Thermometer: Pre-selects the display of a thermometer that visually shows raw score, percent correct, and performance level (if applied during setup) immediately after the student submits an assessment for scoring in the Student Portal.

Online Tools: Check the box next to the tools you want students to use while taking the assessment in the Student Portal

Calculator: The three levels of calculators are Advanced, Basic or Scientific. Only one may be opened at a time. Tutorials on using each of the calculators can be viewed at http://learn.desmos.com.

Equation Editor: The Equation Editor is part of the CKEditor text box formatting tools. There are four levels of editors: Elementary, Algebra, Algebra with Trigonometry, and Advanced. Students can use the CKEditor to write the equation in the space provided and click OK to enter it into the text box for scoring.

Media Upload: The three media types that Students are permitted to upload as a part of a Constructed Response and Writing Prompt item are Audio, Image and Video.

Translation: The Translation setting permits the setting of approved languages and students may select the tool to redisplay the text while in the Student Portal in the approved languages.

The Translation Tool is only available when reading html text and will not read text from PDF or other image files.

Answer Eliminator: Allows students to cross out incorrect answers.

Color Contrast: Allows students to adjust screen background or font color.

Dictionary: Allows students to look up words during online testing.

Geometry: Allows students to use Geometry tool during online testing.

Graph: Virtual graphing paper in which students can add points and form lines.

Highlighter

Line Reader: This is a moveable, resizable frame to help students read without losing their place.

Notes: Allows students to click on the talk bubble to make a note to themselves and/or the teacher. The note is moveable and resizable.

Periodic Table: A tabular arrangement of the chemical elements, ordered by their atomic number, electron configuration, and recurring chemical properties.

Picture Dictionary: Allows students to look up visuals during online testing.

Pop-ups: Allows pop-ups setup in the Markup Panel to be viewed in online testing.

Pop-ups applies to Online Item Bank assessments only.

Protractor: A protractor for measuring angles.

Rollovers: Allows rollovers setup in the Markup Panel to be viewed in online testing.

Rollovers applies to Online Item Bank assessments only.

Ruler: A ruler to measure length.

Spell Check: Provides spell checking and word suggestion assistance for students when completing Constructed Response and Writing Prompt items during online testing.

Text Magnifier: A tool to enlarge or shrink text.

Text to Speech: A tool to read aloud to students in the Student Portal.

Zoom: A tool to enlarge or shrink text and controls.

Include Resources permits the user to add resources to the Test Booklet.

Scoring End Date: Permits scoring through the posted date, permitting the Administration Window to be closed, restricting any additional administrations of the assessment.

Personalized Review Assignment: Setup assignments based on Standards.

Previous, Save, Save & Close, Publish: If you need to go back to a previous step click on Previous. If you are done with your selections but are not exiting the system click on Save.

If you are not ready to deliver the assessment and plan to make edits, select Save & Close. This option will allow you to make any necessary changes to the assessment. You may publish later from the Assessment Manager screen. Select Publish when the assessment is ready to administer to students.

6.2. Teacher as Intended User

If the Teacher will be administering the assessment on paper, and then entering the students answers on an online answer sheet, the setup does not include the online settings.

Please refer to the document, Administer Assessments: Entering Answers on Student Answer Sheet, for more information

Select Online Answer Sheet.

Select Teacher as Intended User.

Upload Student Assessment, if desired.

Scoring End Date: Determine the ending date that student answers can be entered after the closing of the Administration window.

7. Publish or Go to Advanced Settings

When you publish your assessment, a message will appear asking if you are done or if you want to go to advanced settings. Advanced settings will offer you the opportunity to refine/revise your online settings, set flags and adjust the scheduling of students. If you want to skip this for now, click on No thank you, I’m Done. If you want to go to Advanced Settings, click on Yes, take me to Advanced Settings.

The new assessment will be listed in the Assessment Manager under the tab in which it was created: My Assessments, School, or District. Assessments you have recently created or have been working with will be listed under the Recent tab.

If the assessment has been published, its Status will show as a green and the Activity will indicate Published.

To make any edits to a Published assessment, it must first be Unpublished. Click on the down arrow on the far right under Functions. Click on Unpublish.

A confirmation message will appear. Click OK, and then again in the second message.

Click on the gear icon to return to Setup. Make revisions and publish again in the last step of the assessment creation process.

Illuminate Student Information (ISI)

Fixes

Louisiana: "SIS-091 Student Perpetrator" state extract fixes

The state reporting extract now correctly displays the yes/no Boolean associated with the fields "Law Enforcement Reported" and "Law Enforcement Arrest."

Illuminate Special Education (ISE)

Updates

Language Update for the IEP PDF for one of the Parental Rights and Age of Majority Options

The language on the IEP PDF, for any IEPs opened as of this release moving forward, will show the following for Age of Majority : If the Student is or will be age 18 the student and the parent were informed of the parental rights that have or will transfer to the student at age 18.

This lesson will guide you through navigating the features available in the Illuminate Parent Portal.

Parent Portal Features

Navigation Bar

Use the Navigation bar to the left of the page to view your student's information.

Note: Your options may differ depending on what your school district has enabled for the Portal.

Switch Between Students

Messaging Teachers via the Parent Portal

Click your student's name and choose from the students in the list.

OR

Click Select Student and choose from the students in the list.

Manage Email Notifications

Click Account, then Notifications.

View existing notification settings. Use the Trashcan icon to delete notifications.

Add New Notifications using the Events dropdown.

To learn more about the Event types available, see the guide Set Up Email Notifications.

Subscribe to Weekly Digest

Weekly Digests are email summaries of a week's worth of information about your child(ren) delivered each Friday afternoon.

Click Account, then Account Settings.

Check the box next to Weekly Digest.

Click Submit.

To learn more about the Weekly Digest, see the guide Set Up Email Notifications.

Change Phone Number, Password

Click Account, then Account Settings.

Edit your phone number or change your password.

Click Submit to save your changes.

Change Language, Logout

Click Language to change your language preferences.

Click Logout to log out of your account.

Next Steps

To see other features available in the Parent Portal, see the guides Set Up Email Notifications or .

This lesson will help you view a Student Attendance Summary for a student you choose within Illuminate Student Information.

Where to Start

1. Click Attendance.

2. Under Take Attendance, click By Class Roster.

Select Student to View

Click the view link in the summary column after a student's name to view his or her Student Attendance Summary.

View Report

The summary contains a detailed history of absences per attendance code.

Scroll to the bottom of the page to see all categories of attendance information.

You might opt to click a download icon to download a particular record as a Microsoft Excel workbook (xls), Adobe Reader (pdf), text document, or data (xml) file.

Student Attendance Summary Weekly (Calendar Format)

1. Click on the Attendance tab.

2. Select Student Summary Weekly.

3. Select the Reporting Period.

4. Click Load.

5. The student's attendance counts will display in calendar format.

All Products

Updates

Login Screen Improvements

Minor updates have been made to the login screen.

This lesson will show you how to log in to your Illuminate Parent Portal account. The Parent Portal allows you to regularly and easily see how your child is performing in his or her class(es), view upcoming assignments, and more.

Note: If you have any issues with the log in process, please contact your school or district office for further assistance.

Before You Begin

This lesson assumes you have completed registration for a Parent Portal account. To do this, see the guide Register for an Account.

Your district should have provided you with a web address to your Portal website (ex: yourdistrict.illuminatehc.com).

Access Your Portal Website

Parent Portal: Find Your Way Around

Enter in your Username and Password into the appropriate fields.

Click Login.

Note: Your Username is the email you used to create the account.

View Your Information

You will be automatically taken to the Portal Dashboard.

Next Steps

Ready to explore the Portal? See the guide to learn more!

This lesson will guide you through the process of pushing Illuminate assessment results to your Skyward Points-Based Gradebooks by Overall scores.

Before You Start

Please review the following before continuing with this lesson:

Your Illuminate System Admin must have configured or setup the site to push results to your Skyward Gradebooks

Your account needs permissions enabled to perform this action

Once the above has been complete or confirmed, you can log in and get started!

Where to Start

Select Gradebook Details.

Click on Assessments.

Under General, select View Assessments.

Once on the list of assessments, click on the title of the assessment you wish to push results for.

Assessments must have standards aligned to all questions and the correct performance band applied to the assessment in order to import successfully into your Skyward Standards Gradebook.

Push to Skyward Gradebook

Click the Administration tab.

Select Push to Skyward Gradebook.

Select Gradebook Details

The following selections are conditional, working together based on the selections that have been made:

Select the Skyward Gradebook to push results to.

Select the Grading Category the assignment belongs to.

Select Submit.

Where Do My Categories Come From?

If categories are part of the Skyward Gradebook settings, they will be seen when pushing results from Illuminate under the Grading Category drop down.

Visit Your Skyward Gradebook

Your Illuminate Assessment scores should be available in the designated Skyward Gradebook.

Resync Assessment Scores

When student assessment scores are located in the Illuminate assessment, you will have to repeat Push to Skyward Gradebook and Because the assignment has already been linked, even if different categories are selected, the scores will update as needed.

Next Steps

To push assessment results to multiple Gradebooks, repeat the process for each individual Gradebook.

This lesson reviews how to customize your answer key for your Manual/Hybrid Assessment. It is important to have your desired test and answers available in order to build your answer key correctly. The answer key will tell Lightning Grader and the Enter/Edit page how to record and score your student's answers.

Please note, these practices are not available for Itembank or Flex assessments.

Before You Start

See the Create a Manual Assessment lesson first if you do not know how to create an assessment.

Where to Start

Customize Your Answer Sheet with Sheet Designer LiG

When in a selected assessment or after creating a new assessment, select Setup > Answer Key to begin.

Enter Question Information

First you need to build your answer key.

There are many options on how to enter your assessment's answer key depending on your assessment's results:

1. Multiple Choice

If you have items that have one correct answer, more than one answer, multiple correct answers, then you enter the answer in your key. Enter the answer choice in Correct. Variations are available for a single answer, multiple answers, either/or, and combination of.

One answer: A (Only A is correct)

Either answer: A, B (A or B is correct)

Multiple Answers: CD (Both have to be bubbled or entered to be correct.)

Multiple Either Answers: AB, CD (Either AB OR CD are correct.)

2. Weight

The key defaults to 1 point, you can adjust the points based on the item.

Consider This! When adjusting various point values for your items, review your overall score expectations and performance band levels. You can review, manage and create performance bands by visiting Create and Manage Performance Bands.

3. Advanced Scoring

Mark Advanced to use custom point values such as A:4, B:3, C:2, etc. Using a comma, will separate all of the possible correct answers allowed on this item or question.

Learn more about such scoring options, by visiting Advanced Scoring Options !

4. Rubric

For Rubric/Constructed Response items, aka Teacher-Graded, select the Rubric/Constructed Response checkbox. Enter the number of bubbles according to a rubric (such as 4), then add the max value correct or points, which typically matches the rubric (i.e. 3 point rubric is worth 3 points).

Sentence (1 Line)

Short Answer (4 lines)

Constructed Response (8 lines)

Essay (Full Page)

With the above, you will later apply a background type of lined, blank, or gridded.

5. Number Grid

If want a place value or number, you can have a number grid on your answer sheet. Place your correct answer in Points, (i.e. 1.001, 1.26, etc.).

While the Number Grid option works for Lightning Grader scanning, it does not currently work for Online Testing Administration. If wanting to assess online, consider making this item a rubric (correct or incorrect, with a point value of 1). Online, students will have to enter the value or type the word and they will be teacher graded with a point value of1 or 0.

Other Options

Other options while designing your answer key include:

Check the Extra Credit box if you want the question to be extra credit. The total percentage may be over 100\% since the number of points a student receives may be over the maximum points possible of the actual test. For example, a student may receive 21/20 points for a twenty question test (1 point per question) and an extra credit question worth 1 point. In this case if a student got all answers correct plus full credit for the extra credit question, he or she would receive a 105\%.

Click Save to save your progress so far and remain in the Answer Key.

Add Questions if you need more questions on your answer key.

Link Standards (Optional) later in Setup > Standard.

Print a copy of your answer key anytime for your records.

At anytime you can delete any questions at this stage. To do this, simply hover to the left of the question and click the trash can icon that appears.

Save & Go to Sheet Designer

Once your key is complete, now it is time to customize your sheet using Sheet Designer!

11. Select Save & Go to Sheet Designer to customize your items with various question types and settings.

Next Steps

Now that your answer key is ready to go, visit !

An Item Bank, Answer Key Only (AKO) Assessment and an Express Assessment may be set up with the Teacher as the Intended User of the assessment instead of the Student. In this case, the teacher can enter the students’ answers on an online answer sheet after administering the assessment on paper. This technique can also be used for assessments administered at an earlier date, but data needs to be tracked.

Where to Start

Find the desired assessment from the list in the Assessment Manager. Select the bolded Score Online icon (computer) .

The Score Online icon will be bolded if Teacher has been selected as the Intended User during the Setup step of the assessment creation process. For more information, view the Help Document, Create Assessments: Creating an Item Bank Assessment, Creating an Answer Key Only Assessment, and/or Creating an Express Assessment.

Or, from the SchoolCity Launchpad, select the ONLINE Flip Card. On the reverse side, select Enter Answers in Student Answer Sheet. Find the assessment you wish to score or click on More to go to the Assessment Manager.

View Enter Answers in Student Answer Sheet Screen

Assessment Name, Subject, and School Year.

Change assessment. (See Step 4)

Search for the correct roster of students by Period. Click Refresh to view results.

View By Students or By Groups (if any have been created in the Group Manager, and have been scheduled to take the assessment).

Total Number of Students on the selected roster.

Selected Student’s Name. Click on the down arrow to view the entire roster and select any student.

Enter the Student’s answers by clicking on the correct bubble. (See Step 3)

Point value for each item.

Set a Flag for an item.

Click on Prev to go to the previous student on the roster.

Click on Next to go to the next student on the roster.

Click on Save when you are ready to submit the answers for scoring. Results can be viewed in the Report Manager. [Note: It is recommended that you save often to avoid losing any data.]

Enter the Student Answers

Click on the answers the student indicated on their paper test. The selected answer shows as green.

In the example, answers to 6 different item types are shown, although the assessment you have given may include other item types.

Item #1: Multiple Choice (MC) - one correct answer out of a number of answer choices.

Item #2: Constructed Response (CR) - student response is scored with a 1-point rubric and only the score is entered.

Item #3: Short Answer (SA) - only one correct written response. Only mark the ‘N’ circle if the answer is Not Correct.

Item #4: Multiple Binary (MB) each answer choice is True/False, Yes/No, or Correct/Incorrect. Partial credit cannot be given.

Item #5: Multiple Response (MR) similar to Multiple Choice, but more than one answer is correct. Partial credit cannot be given.

Item#6: Numerical Response (NR) use the key pad to enter the numerical answer.

Change Assessment

Click on the arrow next to the assessment name. It will change to orange and drop down menus in a green box will appear.

Select the correct Year, Subject, and Assessment.

Click on Apply.

In the Item Bank, assessments can be created with items/questions from the community-driven public item bank, 3rd party item banks purchased by the district, user-created items, or a combination of all three. This lesson will show you how to create an assessment with items and publish a test booklet ready to use with students.

Where to Start

Illuminate U!

Click Assessments.

Select Create an Assessment.

Under Assessment, select Item Bank.

Step 1: Provide Basic Information

1. Give a Name for your assessment. The red asterisk (*) next to Name the Assessment indicates this field is required.

2. The description will not tie to filters (i.e., narrowing down your displayed list of assessments) but can contain any information you find helpful (such as the purpose of the assessment, what you plan to do with results, a particular student group that should take the assessment, etc.).

Scroll down to continue.

3. Tag your assessment for easier searching on your list of assessments (Academic Year, Grade Levels, Subject).

4. Click Create, or when editing, select Save.

Selecting Back or Next will also save your progress as you go!

Step 2: Choose Standards

1. Choose the standards set, subject, and the grade level for the standard(s) to which you will be aligning to your assessment. As you select the drop-down menus the standards will be automatically loaded on the page. To find a specific standard by key word or standard code, use the search box then click Search.

2. You can click any arrow symbol to expand the strand or sub-strand and see the standards housed within.

3. Select the standard(s) by clicking on the bolded name of the standard. A chain link symbol will appear when standard is linked. To unlink, click again to unselect.

You can continue adding and selecting as many standards as you need, to in the next step, review items for your test! You can also come back to this page after searching for specific items and add more as you need!

4. As you select standards, the number of standards selected and the standard codes will appear to the right of the page. The number of items will be 0 because you have selecting items from the bank, yet.

5. You may continue to select standards by changing your search options at the top of the page. Click Next.

If you build Assessments in the Item Bank often, you will see recent standards you've used under the standard dropdown menus, for quick addition to a search.

Step 3: Add Items

Use the search filters to find the items you wish to add to your test. You may select multiple filters to narrow your search. Remember to click Update Filters after each of your selections in order to apply the filters to your results.

By default, selecting Search will find items tied to your selected standards and selected Item Banks. Each of the additional filters are ways to refine, find, and target specific questions and attributes you are looking for

Click the change any of the following to enhance your search:

Item Banks: Click one or more banks to search for items. The Public bank contains items submitted by Item Bank users. If your district has purchased items from specific 3rd party vendors (e.g., INSPECT), those banks will appear. Available bands may vary.

Item Types: Choose from available item types (e.g., multiple choice).

Passages: Search for items that are use passages, do not have passages or either.

Attributes: Choose from a variety of attributes such as Depth of Knowledge or DOK levels, Blooms Taxonmony and more. This also included English, Spanish and other item information.

Locked Status: Search for items that are locked or unlocked, meaning they cannot or can be duplicated to be revised to make your own versoin.

Authors: As you get more familiar with what items and passages you have access to, you can search for particular authors.

Item Keywords: Enter key words to find items with those words contained in the stem or answer options.

Passage/Title: Enter a specific passage title to find items for.

Item/Passage Identifiers: With our partnering vendors, this provides the ablity to search by a specific item number, which is found as part of the attributes for each item.

The Reset button will clear your selected search criteria and begin again.

Select Search to find items.

Modifying the standards you are searching for:

If you want to modify the standards you're searching by:

1. Click on the name of the standard and the 'Select Standards' box will pop up.

2. Click on the standard you no longer want to search by to un-highlight it. OR use Unselect All, or Select All.

3. Select Update Filters.

Add Items

Once at least 1 item is added, you are able to Preview the assessment thus far. This allows you to see a Student View of the assessment as you are building, before publishing.

Search results will appear below the Search Filters area so that you can add items to your assessment.

1. At the top of your search results, you will see the number of items found from your search and you may jump from page to page by clicking the arrows next to the page number at right.

2. Each item displays the standard code aligned to the item, teacher instructions (if available), the stem, answer choices (correct answer in green), and a link to show Rationale & Item info (if the item contains this information).

3. Click the Add button to add the item to your assessment. Once added, the button will be shaded in gray with the word "Added." In the example above, the second question has been added. To remove an item, simply click the Added button and the item will be removed from your assessment.

4. As items are added to your assessment, a count of the items added will appear to the right of the page as well as the number of items by standard.

5. Click Next when finished adding items.

Note: The Pencil/Screen icons at the top of the item indicate if an item works on paper test, online test or both.

Step 4: Review Item Selections (Optional)

The Review step allows you to review the items added to your assessment.

Change the Answer Order by selecting

Change Question Order by typing in the order you wish it to be at.

Remove items that no longer need to be a part of your assessment.

Select Sections to view the overall sections, question labels, etc. (See below).

Lock Items from being available in the bank outside of this assessment. This is a permission based feature typically for System Admin.

Technology Enhanced items allow you to Practice the item.

Click to show Rationale & Item Info display the item's attributes, author, and detailed information on its validity and rigor.

Click Next (5) to continue.

Overview

On the Overview page you can:

1. Add Sections.

2. Edit Section Titles and Question Labels by clicking on the Pencil icon. You may also delete sections using the Trash Can icon, or re-order sections using the Arrows.

3. When finished, click Next.

Step 5: Format Assessment Booklet (Optional)

The Booklet step provides several options to format your assessment. These settings are enabled for a paper copy of the assessment, either the Teacher or Student edition.

Print Options

By default, Print Options should meet your needs. If you'd like to change them, you can Save as Default to keep the new settings as your new defaulted print options for all future itembank assessments.

Select the Print Options such as Font Size, Question and Choice Spacing, Font type or Face, to customize the Student Booklet.

To download a copy of the Student Booklet, select Generate.

To download a copy of the Teacher's Edition, make sure to select Teacher Edition to Yes. Then Generate for a copy..

Notice that if using items that are media or technology enhanced, they will NOT print on the paper booklet but appear blank. The Teacher's Edition will provide ifnormation as needed to review student results, but the actual item will not appear in the booklet.

PDF Template

By default, the recommended template is determined by the item format included in the test. Items in the Item Bank may have a pre-defined layout. PDF Template provides options on how the PDF will look.

Choose a Template for the items to follow.

To download a copy of the Student Booklet, select Generate.

To download a copy of the Teacher's Edition, make sure to select Teacher Edition to Yes. Then Generate for a copy..

Generate Assessment Booklet

The assessment booklet will generate as a PDF on your computer. The example above shows how a 2 column booklet looks like.

Step 6: Publish Your Assessment

Publish is the final step of the itembank assessment creation process. Prior to publishing, if you would like to make changes to your assessment, go to the appropriate tab to make your edits.

When you are sure that your assessment is in final form and can be made available for administration, click Publish. Once an itembank assessment is published, it cannot be edited.

Before you publish, some options are available in how you see your student data by Question Groups or the items attributes.

Under Question Groups, Enable Question Groups bundle all items with a similar attribute. For example, you see that there are 4 questions or items that have the same Difficulty Level of Medium.

If you were to select Enable Question Groups, that would turn on and provide data on how your students did on that question group or all medium leveled questions.

Click to select each Question Group you want to enable, to be included when you Publish the assessment and send it to Illuminate for Administration.

Ready to test your students? Click Publish and Administer! This will send the assessment into Illuminate for Online Testing with your students immediately.

Publish will send to the test into Illluminate for when you are ready to adminster to your students, found in Assessments > View Assessments.

Additional resources and/or materials can be attached here in Add Material.

Can't decide on Question Groups or Materials? That's ok! Once published click on the Advanced tab in the Assessment Overview page and select Question Groups and Materials.

Return to Assessments Details

Remember, once published, the assessment can no longer be edited. You can add materials and review the assessment, even enable questoin groups, but you cannot add additional items.

Once your assessment has been published, you will be taken to the Basic Information tab which displays the Assessment Overview.

Review Item Selections allows you to review the assessment, sections, and with permissions lock items from further use outside of this assessment.

Prepare Test Booklet settings CAN be changed or edited for the booklet version of the assessment. Once you save or generate, the setting will automatically apply to the published assessment as well.

Always Return to Illuminate to take you back to Illuminate to your list of assessments.

Return to Illuminate

Once you are back in Illuminate, you will see your published itembank assessment in your list of assessments. In the example above, the Algebra I Blueprint is an itembank assessment as noted in the Type column.

Next Steps

You may share the itembank assessment you published with other users in your district. See the " Share an Assessment " lesson for more details. Please be aware that itembank assessments can only be duplicated and deleted by the assessment author. In addition, since the assessment is "published," editing of the test booklet is not possible.

Check out for training modules on Assessments and Item Bank!

The Writing Prompt (WP) item type can be created in the Work Space and then used in an online Item Bank Assessment. Students are provided a prompt to which they must provide a written response within the Student Portal. Teachers can then score the student responses using the Score Online process.

To learn about how to score Constructed Response (CR) and Short Answer (SA) items, click here.

1. Where to Start

12. Print from the Assessment Manager

From the Top Menu Bar, select Assessments.

Find the desired assessment from the list in the Assessment Manager. Select the bolded Score Online icon (computer).

The Score Online icon will be bolded once the students submit their online assessment for scoring.

Or, from the SchoolCity Launchpad, select the SCORE or ONLINE Flip Card.

On the reverse side, select Score constructed response items.

Find the assessment you wish to score or click on More to go to the Assessment Manager.

2. View the Score Online Constructed Response Items screen: By Students

Assessment Name, Subject, and Roster Year.

Change Assessment: Click on the down arrow to select a different assessment.

Filter students by Period, if appropriate, then click Refresh.

Tabs for score By Student (default setting), By Item, By Groups, View Student Notes, if any were made by students while testing, and Score Review, a preview of how students have performed on each assessment item.

Show Incomplete: Click here to show the student responses that have not yet been scored.

Current Student Name displayed. Use the drop down arrow next to the student’s name to view the entire roster and select another student.

Prev: Go to the previous student on the roster. Next: Go to the next student.

Save: Click Save after scoring each student’s response to add the score to the student’s assessment results. It is recommended that you save often to avoid losing data.

Full Screen: View the student response and teacher feedback text boxes in full screen.

Download icon: Export Student Answers to PDF and print.

Score Points: Enter the score for each objective as set up by the Writing Prompt creator.

Student Response: View the written response from the student.

Student Rubric and Student Notes.

Copy to Feedback: Copy student response into Teacher Feedback textbox.

Teacher Rubric.

Teacher Feedback (optional): Give feedback to students about their response. Click Save to save the feedback or click on the trashcan icon to delete.

3. Student Rubric and Student Notes

A Student Rubric may be attached during the Writing Prompt creation process, so students understand how their response will be scored.

Students may write Notes for this item (if given as a tool by the Test Administrator) as they complete the Writing Prompt in the Student Portal. If the student has used the Notes tool, it will be highlighted yellow. Click on the appropriate icon to view each.

4. Copy to Feedback

As an option, the entire student response can be copied into the Teacher Feedback text box.

Click on Teacher Feedback. It will change to orange and a text box will appear below.

Click on the Copy to Feedback icon. This will add the student response to the Teacher Feedback text box.

Write comments and use the CKEditor formatting tools as needed. Students will be able to review Teacher Feedback in the Student Portal if allowed to view the results of their assessment.

Click Save to save your comments.

5. Teacher Rubric

Uploaded during the Writing Prompt item creation process.

Click on the T icon to view the scoring rubric for this item.

Use the arrows in the bottom right hand corner to expand the window. Click and drag it to any spot on the screen.

Click the X in the upper right hand corner to close the rubric window.

5.1. Full Screen View

The full screen view offers another option for reviewing student responses and scoring them.

Click on the Full Screen icon.

Student Name, Prev, Next, CR Item Number: Use the Prev and Next buttons to move from student to student.

Score points: Enter the scores for each objective.

Student Rubric, Notes, Copy to Feedback: See above for more information.

Student Response: View the student’s answer.

Teacher Rubric: Click on the gray icon to open the rubric. A split screen displays with the student response on the left and the rubric on the right.

Hide the Teacher Rubric: Click on the orange arrow to hide the rubric.

Save/Close: Click Save after scoring the response. Clicking on Close takes you back to the original screen.

Exit Full Screen: Return to the previous screen.

6. Score By Item

In this view you can see all student responses to the same item.

Click on the By Item tab to view all student responses for this item.

Scroll down to view all students’ answers for this item

Points/Teacher Rubric/Student Rubric.

Teacher Feedback to the far right of each student’s name to provide feedback to that student.

Student Notes (if any) and Copy to Feedback (if desired).

Score the response.

Save often to include student score in Reports.

Full Screen: Click here to view in full screen mode.

Download to PDF.

7. Score By Groups

If student groups have been created in the Group Manager, a group may be selected for viewing and scoring.

Click on the By Groups tab.

Use the drop down menu to select the desired group. Click Refresh to view results.

Read and score the responses as described above.

8. View Student Notes

View notes students wrote and saved about items during the testing session in the Student Portal.

Click on the View Student Notes tab.

Student Name: Click Prev to go to the previous student; click Next to go to the Next student on the roster.

View notes By Student (default) or By Item.

Download icon: Export to PDF and print.

9. Score Review

See a preview of how students scored on all items on the assessment.

Click on the Score Review tab.

Student ID, Last Name, First Name, Objective Scores, Total, Percent Correct (blue bar graph).

Each column can be reordered by using the up/down arrows in the header. Click one to reorder from lowest to highest score. Click again to reorder from highest to lowest score.

Export results to PDF, Excel, or CSV.

10. Download and Print Students’ Responses: Teacher Level User

In the By Students tab, export the students’ responses to PDF format by clicking on the download icon on the right hand side of the screen.

Select Items to Include: All Writing Prompt Items or only one.

Select the Content to Include from the options shown.

Select Print by Class or Print by Student.

Click on Print. This will generate a PDF for printing.

11. Bulk Printing of Writing Prompt Items: District and School Level Users

From the Top Menu Bar, select Assessments.

Find the desired assessment from the list in the Assessment Manager. Select the bolded Score Online icon (computer).

Or, from the SchoolCity Launchpad, select the SCORE or ONLINE Flip Card.

On the reverse side, select Score constructed response items.

Find the assessment you wish to score or click on More to go to the Assessment Manager.

Selecting School and Teacher On the Score Online Constructed Response Items page.

Click on the download icon (Bulk Print PDF).

Select Items to Include: all Writing Prompt items or a specific WP item.

Select Content to Include.

Generate unique PDF file by School or by Teacher

Click Print.

A message will appear confirming the bulk print request. Click Send to Bulk Printing or Cancel.

A second message will appear confirming that SchoolCity has received the request and is processing it. Click Take me to Bulk Printing or Exit.

Student responses can also be downloaded and printed from the Assessment Manager, when the assessment window is In Progress (yellow) or is Closed (red).

In the Assessment Manager, find the desired assessment and click on the down arrow on the far right in the Functions column.

Select PDF Student CR from the drop down menu.

Make selections for Items to Include, Content to Include, Print By Class or By Student, then click Print.

For Bulk Printing, click on the download icon.

Starting Report Cards? This document will help you navigate through the set up of Elementary Report Cards and its release to your teachers. Please follow each step and direction carefully to ensure successful Report Card creation! (This is not for Secondary Report Cards). System Admin or TestAdmin users currently have the permissions to do the following:

Building Packages and Options

Based on the builder and your District/LEA's needs, there are a variety of building paths to choose from. Discuss with your Implementation Manager the best option for a successful Elementary Report Card implementation.

here

Report Card Workshops

Illuminate's Recommended Package! Workshops are offered two times a year, typically in the Fall and Spring. Workshops can also be arranged regionally by a host district where any Illuminators in the area can join, or unique to just a larger district in support of their site builders.

Illuminate Report Card Building Services

If pulling a key user to dedicate some time and training to building report cards is not available, consider having Illuminate build report cards for you. This does require a consultation of your final report cards with an Illuminate Report Card Specialists which will evaluate and provide an estimated cost proposal.

Contact [email protected] for more information for more information.

Next Steps

Get started with your building path! Don't forget that your Customer Success Manager and Support Specialists are here to help, but pick a package to best support your learning style and needs for the most report card success!

To learn the steps of building out your own report cards, click .

This lesson will guide you through setting up an online assessment using a quick access code. Quick codes allow you to assign a test without having to select which students should have access.

This option allows students to directly start the assessment and bypasses the Student Portal login. When enabled, it generates a 7-character access code for students to log into illuminate.online (re-directs to https://testing.illuminateed.com/auth/quick ). Once students confirm their student ID, SSID, portal username, or email address and access code, the test begins.

Required Permission: Online Testing - Create Quick Rosters

If you want students to sign into the Student Portal first, see the guide Online Testing Setup Using the Student Portal.

Before You Start

Consider asking your IT team to install shortcuts to illuminate.online on the devices students will use the take the assessment. This will help your students navigate to the quick link without typing the web address into their browsers.

This option is a great way to quickly get started for teachers in the moment, on the fly, using technology in the classroom to assess students. It is important to offer strong training opportunities where they can practice before conducting in their classroom.

The Student Portal still stores all assessment data and student progress. This is just a quick way for students and teachers to get started with online testing. They can always use this tool and then edit their Administration Settings for the roster created.

Where to Start

Assessment Panel or Live Proctoring

Click Assessments.

Select View Assessments.

Click the title of your assessment to open it.

Flexible Assessments

Select Administer.

Click Online Testing.

Manual, Hybrid, Itembank Assessments

Select Administration.

Click Online Testing.

1. Add a Quick Roster

Click the Test with Quick Code button to create a testing session.

A roster will appear in the list of Active Administrations.

An Access Code is generated and the test is now available for online testing.

Click Edit to adjust any online testing settings.

(Optional) Edit Online Testing Settings

Assessment Quick Code

Testing Window Start: Determines the date and time students can start accessing the assessment.

Testing Window End: Determines the date and time the students can no longer access the assessment.

Online Testing - Assessment Settings

Select Show to open Online Testing - Administration Settings. These settings allow you to customize when in the administration window this test is available as well as if this test requires a secure testing environment. You can also add an inline test booklet for hybrid or flexible assessments so the test booklet does not have to be printed out.

Time of Day Window:

All Day: The assessment is available all day throughout the Testing Window Start and End Dates.

Daily Window: The assessment is available for a certain window of time throughout the Testing Window Start and End Dates.

Time Duration: Sets a time limit for the student assessment. Default value: 0.

Student Pauses: Allows students to pause the assessment in progress for a quick break (e.g. restroom break, recess). Default value: 3.

CR Input Method (Constructed Response):

Online Entry: Students will see a box to type their answers.

Written: Disables online testing boxes so students cannot type their answers.

Availability:

Open: Students can access the assessment instantly.

Password: Requires students to enter a password the first time students access the assessment. The password is not required if they continue the test in another testing session.

Browser:

Any Browser / Device: Students can access the assessment on any browser or device.

Lockdown Browser Only: Students must access the assessment using a Lockdown Browser application installed on their devices. This prevents students from opening new tabs while logged into the assessment.

Test Booklet (Hybrid and Flexible Assessments Only): Select the test booklet students need to see alongside their online bubble sheet.

Randomize Answer Choices (Itembank Assessments Only):

Normal Choice Order: Displays the answer choices in the default order outlined by the answer key.

Randomize Choice Order: Displays shuffled answer choices for each question. The question order remains the same based on the answer key.

Locked Browser Only: The browser feature is permission-based and will only be seen on the screen if enabled by a System Administrator. In order to use this feature, specific set up is required. To learn more about our Locked Browser, visit Enabling Locked Browsers for Online Testing.

Online Testing - Tool Settings

Select Show to open Online Testing Tool Settings. These settings provide students with tools to assist in answering questions during the assessment.

Each tool has a variety of options on how it is assigned to students to utilize during the assessment:

By default, Itembank items are set to Use Item Settings.

Enable will turn on the tool and make it available to use for all items.

Disable will turn off the tool and it will not be made available, even if the tool is part of the item setting.

By default, the Digital Notepad and Strikethrough are available for students in their toolbar during the assessment.

To learn more about the online testing tools, see the guide Online Testing Tools Library.

What does Use Item Setting mean? When using content item banks to build your assessments, the authors have previously selected tools to be used for the item. By default, if items are tied to a specific tool, they are automatically turned on throughout the assessment. If you select Enable, you are turning that tool on for every item on the assessment.

Online Testing - Assessment Review Settings

By default, these options are set to No. Use the guide Enable Assessment Review Settings to learn more.

2. Share the Quick Access Code

When you are ready for students to begin the test, click on the Access Code to project it on your screen.

A clickable link is also available for you to provide to students that will auto-populate this code for them.

3. Administer the Test (Student View)

Direct students to illuminate.online.

Student Log In: Enter a Local Student ID, SSID, email address, or Portal username.

Access Code: Enter the Access Code from the online testing roster.

Click Next.

Have the student confirm the Assessment Details and Student Details to ensure they are correct.

Click the Confirm button to access the assessment.

Next Steps

Need to preview the assessment before administering it? See the guide Preview an Online Assessment to learn more.

To see student responses in real-time while conducting your online assessment, see the guide.

Description: This is an abstract for the CAST Student Summary, which summarizes the Overall and Claim levels for a single student on the CAST assessments.

Purpose: Identifies overall and claim level performance on CAST Science Assessments.

Navigation: Reports > View Reports > Prebuilt > CAST

Focus

Who is the intended audience?

Students, Parents, Teachers, Administrators

What data is reported?

Student Name, Students ID, Current School, Current Grade Level, Overall Performance Level, Claim Level Performance description of each claim, Distance from Level 3.

How is the data reported?

This report is one page per student, with a graph to show the overall performance, and Claim Levels color-coded. All possible performance levels for overall and claims are provided in the legend to allow the reader to understand what their level means.

This report uses the 'Group Students By' feature to give users a choice as to how they wish to group students on the report include: Comprehensive (All students Selected), Site, Grade Level, Course, Teacher, or Section.

Description: This is an abstract for the California CAST Student Roster report, which lists all students selected and grouped as selected with their CAST Science overall and claim level performance levels.

Purpose: Identifies students that are at each level overall and by claim level.

Navigation: Reports > View Reports > Prebuilt > CAST

Focus

Who is the intended audience?

Teachers and Administrators.

What data is reported?

Student name, Overall performance level, Claim Levels, Distance from Level 3.

How is the data reported?

Each section belongs to the grouping specified. Students appear is a list format.

This report uses the 'Group Students By' feature to give users a choice as to how they wish to group students on the report include: Comprehensive (All students Selected), Site, Grade Level, Course, Teacher, or Section.

Description: This is an abstract for the CAST Performance Summary report, which summarizes CAST Science assessments overall and claim performance levels for past or current student performance for the group selected.

Purpose: This report summarizes CAST Science assessments overall and claim performance levels for past or current student performance for the group selected.

Navigation: Reports > View Reports > Prebuilt > CAST

Focus

Who is the intended audience?

Teachers and Administrators.

What data is reported?

Total number of students tested, percent of students overall proficient and not proficient, percent of students in each overall performance level, the percent of students at each level by claim.

How is the data reported?

Each section belongs to the grouping specified. Overall results are in a table and bar graph, and Claim level data is in a stacked bar graph. The report is drill-down to provide a list and custom report with the students in each performance level.

This report uses the 'Group Students By' feature to give users a choice as to how they wish to group students on the report include: Comprehensive (All students Selected), Site, Grade Level, Course, Teacher, or Section.

The report also has a 'Use Testing Windows' feature to allow users to match the CA Dashboard Criteria. Please note the numbers will not be exact but should be close to what the CDE's website shows when Use Testing Windows input control is set to Yes.

The Use Testing Window > Yes filter uses the following logic: If the students enrollment end date is greater than or equal to the SBA files End of Test Window 1 date, then the student will display on the report. Otherwise, they will not.

Description: This is an abstract for the assessment report Response Frequency, which tells you how students answered each question on your test.

Purpose: Identifies which questions students missed most, what distractors may have deterred them, and how many chose each answer choice. It also breaks down standard and question group performance.

Navigation: Assessments > General > View Assessments > 'Title of Assessment' > Reports > Response Frequency

This report has the ability to:

Students who have no response will be be calculated as zero in the avg. \% correct.

Only shows responses from the set of students being reported on

No response column

Include Points Possible

Includes \% and # correct & incorrect

Includes total number of responses

Includes Group by Question Group w/total avg.

Includes Group by Standard w/total avg.

Includes Group by Question w/ total avg.

Sorting on response sorts numerically

Includes charts (High Charts) of questions, question groups, standards

Rubric Questions are separated out

Includes percent in addition to count that responded to question

Hover over standard for description

Drill in for students improvements

Drill in for ItemBank improvements

Plain language sorting & grouping

Improved colors of bars

Responsive for iPad.

Focus

Who is the intended audience?

Teachers

What data is reported?

# of students who answered each way for each question/standard/question group, number of correct/incorrect responses, points possible, and percent of students who answered each question correctly. There is also a response distribution chart above the breakdown.

Users also have the ability to click on the question number or any number in the distribution chart to populate a list of students that answered the question or selected a specific answer.

How is the data reported?

The report can be run to reflect performance of a district, site, teacher, or class period. Then users can chose to run by Question, Standard or Question Group as well as Version. You can also run by Number of Students or Percentage.

Run by Standard

In this view, you can click on the booklet icon next to the standard name to open a standard performance graph.

Run by Question Group

In this view, you can click on the performance bar on the graph to open a response distribution per question group performance graph.

Caution

If you click on any # of students, you will see a link that reveals those students’ names (e.g., who thought the answer to #3 was D), and if your assessment used an item bank integrated with the Illuminate system, clicking a # can also show you its answer option and a rationale for why students might have mistook it for the correct answer. If you didn’t use an item bank to generate your test booklets via Illuminate, you may add each of your questions to the free Illuminate item bank to do so, thus allowing answers and rationales for them to show in this report.

In this lesson, you will learn how to log into Illuminate with your Google Single Sign-On (SSO) account.

1. Retrieve Your Site & Google Account Information

Your Illuminate System Admin will have your account and site information. To get started, make sure to retrieve the following information to log in and get illuminated:

Your site's URL for Illuminate Education (e.g., districtname.illuminateEd.com)

Your username and password for Illuminate Education

Computer and Internet access

Open your favorite internet browser (i.e., Chrome, Safari, etc.)

2. Open Your Favorite Browser, Most Likely Chrome

Open your preferred browser and type your district's URL, or web address, at the top of your screen. Press Enter on your keyboard.

If someone has given you the website link electronically (e.g., in an email), you can visit the site by simply clicking the link in the email message.

Often you can find the address as a link on your district's staff portal, as well.

3. Sign in with Google

For users who use Google Single Sign On or Google SSO, simple select Sign in with Google! You will be prompted to authenticate your account.

If you need password assistance, contact your Site's Google System Administrator as Illuminate's Forgot Password will not be helpful to you.

4. Confirm Your Google Account

Enter your Google Email "Gmail" Address.

Select Next.

Verify it is you, by entering your password.

Select Next, to continue.

Got 2-Step Verification?

Use your preferred process to complete the 2-Step Verification and place the provided code in Enter Code.

Select Next to continue.

Couldn't Sign In?

If your username or gmail address cannot be found or authenticated, you want to contact your Districts G-Suite Admin to assist you further.

5. Pick Your Tools

If you use multiple Illuminate tools, we may ask how do you want to start illuminating your day. Select the tool or product you wish to start.

If you do not have more than one Illuminate tool, you will not see this page and be directly taken to your account.

Illuminate App Picker

If you have multiple Illuminate products, you will see an App Picker found in the top navigation panel. This when selected, will show you a list of your tools to quickly start illuminating from one another.

If no other tools are available, this will not display.

6. Log Out

While in your site, there are three ways to log out of your account:

Quick Switcher

Your computer determines how to activate the Quick Switcher.

For PCs, select and hold CTRL + K

For Apple or Mac, select and hold Command (CMD) + K

The Quick Switcher will pop-up on your screen.

Type Sign Out in the search bar.

Using your keyboard arrows, select Sign Out and Enter. If using your mouse, click Sign Out and Enter.

Don't Want to Sign Out? Select ESC or Escape on your keyboard to close the Quick Switcher and continue illuminating.

Control Panel

Select your User Account icon on the top of the navigation panel.

In the menu, select Sign Out at the bottom.

User Information

Select your User Account icon on the top of the navigation panel.

In the menu, select Sign Out at the bottom.

Next Steps

Illuminate is known for its intuitive design, so there is much you can learn just by exploring the site. Log back in and start exploring!

The SchoolCity SUITE Scoring Event module allows districts and schools to select teachers and other staff within the school district to score online student papers (Constructed Response and/or Writing Prompt items).Students can be scored by one grader or up to three different graders. The module provides the ability for:

Single or double-scored events

Randomize students for scoring

Blind scoring

Final score calculation (averages or sums of scores)

Score agreement method

Scoring resolution method

In order to create any Scoring Event, the District must have an Assessment that has items that have been set up as a Scoring Event Item.

From the Summary Tab in Create Assessment, select the Scoring Event checkbox to include the item as part of a Scoring Event. The user has the option to select multiple items or a single item from the assessment to be included in the Scoring Event. Users with appropriate permissions can create Item Bank assessments and mark the Constructed Response and/or Writing Prompt items that will be scored in a scoring event. This option will be available for online district-level or school-level Item Bank assessments.

From the navigation bar, click on the Apps menu button (three horizontal lines/hamburger).

Select Scoring Event from the dropdown.

This will land you on the Manage Scoring Events page.

To Create a Scoring Event, select the Create Scoring Event button.

On the Event Info & Assessment tab enter the name of the Scoring Event. Alternatively, you may select an assessment first (see steps #3 and 4 below) to have the Scoring Event Name field automatically take on the name of the selected assessment and then edit the name as needed.

Enter the Scoring Event Name.

Select the filters to identify the Assessments to be selected for the Scoring Event.

Select the Assessments to include.

Once selected, assessment information appears in the Selected Assessment column.

Select Save and then Next to navigate to the Setup tab.

Please note the warning:

Blind Scoring, Allow Scoring from Own School, Require Scoring of Own Students and Final Score Calculation selections cannot be changed once the event is published. Review and finalize these selections prior to publishing the Scoring Event.

Scoring Event Window - Start and End dates that Staff are able to access and score student work.

# of Graders per Student: 1 (Single Scoring) - Allows 1-grader to score each student. Students will be single-scored.

# of Graders per Student: 2 (Double Scoring) - Allows 2-graders to score each student. Students will be double-scored and a Score Agreement must also be selected.

Blind Scoring - Set whether student information will be hidden when graders score student responses. Students will be assigned a Blind Scoring Student number for scoring event purposes.

Allow Scoring from Own School - Set whether graders can score students from within their school.

Require Scoring of Own Students - Set whether graders will be guaranteed to be assigned their own students to score.

Select Save and Next to navigate to the Graders tab.

Final Score Calculation

Average

Single-scored events

Grader 1’s submitted score is the final score (score is not doubled).

Double-scored events

Grader 1 + Grader 2’s submitted scores are averaged into the final score(s).

Grader 3 scoring for score resolution

Grader 3’s submitted score is the final score (score is not doubled)

Sum

The point value of event scored items will be doubled to accommodate for summed grader scores, or doubled for single-grader scores.

Single-scored events

Grader 1’s submitted score is doubled to be the final score.

Double-scored events

Grader 1 + Grader 2’s submitted scores are summed into the final score(s).

Grader 3 scoring for score resolution

Grader 3’s submitted score is doubled to be the final score.

Score Agreement

Score Agreement radio buttons for “Perfect” and “Adjacent” appear when # of Graders per Students = 2.

Perfect

Require initial graders to assign a student the same score to be accepted as the final score.

Grader 1 and Grader 2’s scores will only be accepted as the final score if both give the student the same score.

Adjacent

Accept variance in initial graders’ scores that are within the tolerance value to be the final score.

Tolerance

Selecting “Adjacent” as the Score Agreement displays a “Tolerance” show/hide toggle. Blue info icon displays:

Set Tolerance (score difference) values for the system to accept scores for final score calculation when different scores are submitted by Grader 1 and Grader 2 for a student.

Toggling “Tolerance” to show displays a “Set Tolerance Values” table containing all WP and CR items from the assessment selected for the event. Table columns include Item #, Item Type, Tolerance Value. Items are listed in the order of item # from the assessment.

Writing Prompt item Objectives: [value] Points

Users can set a tolerance for each objective of each WP item.

Default is 0.01 points.

Maximum value for tolerance accepted will depend on the max point value range for each objective for each item.

Each textbox is similar to that in the Score Online CR / WP Items screen (below):

Hovering over “Obj. #” displays the objective name and point range.

Entering a value out of tolerance range outlines that textbox in red and a purple hover displays “Enter the value between 0.01-[max value]”.

Scoring Resolution Method

This setting appears below Score Agreement and Tolerance, if available, when “# of Graders” is "2 (Double Scoring)".

The event creator can select checkboxes for “Assign Final Grader” and “Discuss Scores with Previous Grader”. By default both will be selected. Users can deselect one but not both.

Determine whether scoring disagreements are resolved through another grader, or allow the initial graders to discuss a final score. Selecting both gives the secondary grader the ability to decide.

“Assign Final Grader” = The student will be assigned to a different grader from the first two graders to determine the final score.

“Discuss Scores with Previous Grader” = Grader 2 will be prompted to contact Grader 1 via email or other means beyond SchoolCity to discuss the scores they gave to the student. Both users will rescore the student for the items with rubric score(s) or WP item objective(s) that were not perfect match or within tolerance.

Use the filter option to reduce the number of staff users from the selection list.

Select the graders for the Scoring Event.

Once selected, select the + Add as Grader button.

The minimum number of graders required for the scoring event will depend on the options selected for # of Graders per Student and Scoring Resolution Method. An info message on the Graders tab will notify you how many graders are needed based on your selections.

If # of Graders per Student is 1 (Single Scoring), then at least one (1) grader must be added.

If # of Graders per Student is 2 (Double Scoring) and Scoring Resolution Method is Discuss Score with Previous Grader, the at least two (2) graders must be added.

If # of Graders per Student is 2 (Double Scoring) and Scoring Resolution Method is Assign Final Grader or is both Assign Final Grader and Discuss Score with Previous Grader, then at least three (3) graders must be added.

As Graders are successfully added to the Scoring Event, the Graders counter will increment.

Select the Graders Tab to review the selected Graders.

The listing of Graders is available for review and updating.

Selecting the checkbox to the left of the Graders name will permit a subsequent action on the Grader.

The user will be able to Remove the grader by selecting the Remove Grader button.

Once satisfied with the graders, select Publish to publish the Scoring Event.

After publishing the Scoring Event, the event will be available in the Manage Scoring Events page.

Scoring events can be monitored from the Scoring Event Manager. Users may Edit an event if they are the event creator, Score work for events that have started if they were selected as a grader, or Delete a scoring event. Additional functions include Publish/Unpublish, Rename, History, Score Review, Bulk Event Window Change, and Bulk Delete.

From the navigation bar, click on the Apps menu button (three horizontal lines/hamburger).

Select Scoring Event from the dropdown.

From the Manage Scoring Events screen, a Score button (monitor icon) is available for users to click if they were selected as a grader for an event, there is at least one student to score, and if the scoring window is open for the scoring event. A notification will also arrive in the top navigation bar bell icon. Select this to open the Notifications Center and view new and past notifications. Expanding a scoring event notification and clicking the Score Now button will open the scoring screen for an appropriate event. This button will only be available if you’re using a role with scoring event grader permissions and the event scoring window is still open.

The Scoring Event scoring screen resembles the existing Score Online Constructed Response/Writing Prompt Items screen. Users can view student responses, student notes, anchor paper, and teacher rubric. They can also add grader comments and flag student responses for the students assigned to them.

For single scored events (one grader per student), after the grader submits scores for a student, the final score will be automatically calculated and will appear in reports.

For double scored events (two graders per student), students will be first be scored by their grader 1, then by their grader 2. Both graders’ scores are then checked against the scoring agreement rules before a final score can be calculated:

If scores are in agreement, then the scores are calculated into the final score.

If scores are in disagreement, then scoring resolution is required. This is accomplished depending on the options selected in event setup.

Grader 2 may choose to discuss with Grader 1 the student responses that received different scores. They will be given Grader 1’s name and contact information (email address), and then both Grader 1 and Grader 2 can return to rescore the student’s responses that were in disagreement. This process continues until scoring agreement is reached. The scoring screen is updated to include a Grader 1 and Grader 2 tab, each containing the respective grader’s name and email.

Alternatively, a third “expert grader” can be assigned to give the new score. If no expert grader was designated, a different user among the selected graders will be chosen to score the student's responses. The scoring screen will include a Final Score tab for this grader to enter their scores for the student’s responses that require resolution. They will also be able to review the scores and any comments or flags given by Grader 1 and Grader 2.

Description: This is an abstract for the Multiple Assessment Performance Report, which pulls individual student results by class and summarizes the class in a graph. A user can select up to 8 assessments.

Purpose: To compare a single student's performance on multiple assessments, and then to analyze those individual results by class.

Navigation: Reports > View Reports > Prebuilt > Multiple Assessment Performance Report

Focus

Who is the intended audience?

Teachers and Administrators.

What data is reported?

A list of students by name, any assessments chosen (up to 8 assessments).

How is the data reported?

Student ID, Student name (in alphabetical order by last name), Performance Levels for assessments chosen, PL summary, and assessment percentages. The assessments will be arranged in alphabetical order.

Reports

New

California: CAST Widgets

California Science Test (CAST) is now support in widgets located in the following locations:

Student Profile

State Assessment- Overview

State Assessment- Question Group Summary

Dashboard

State Assessment- Performance Summary

State Assessment- Question Groups

Portal

State Test Results

See Examples Below

Student Profile: State Assessment- Overview

Washington: WaKIDS 2019-2020 (with Spanish)

Student Profile: State Assessment - Question Groups

Dashboard: State Assessment- Performance Summary

Dashboard: State Assessment - Question Groups

Portal: State Test Results

Utah: RISE Prebuilt Report Set

Utah's RISE assessment now has a prebuilt report set consisting of the Performance Summary, Student Roster, and Student Summary reports. To view examples, please expand the sections below.

Performance Summary

To learn more about the RISE Performance Summary, click here.

Student Roster

To learn more about the RISE Student Roster, click here.

Student Summary

To learn more about the RISE Student Summary, click here.

State/Known Data Imports

New

Ohio: KRA 2019-2020

A new State/Known data import is now available for OH KRA 2019-2020.

Pennsylvania: Keystone 2018-2019

A new State/Known data import is now available for PA Keystone 2018-2019.

Utah: RISE 2018-2019

A new State/Known data import is now available for UT RISE 2018-2019.

A new State/Known data import is now available for WA WaKIDS 2019-2020 (with Spanish).

Description: This is an abstract for the RISE Student Report, which summarizes overall performance and goal results for a student, with an option to compare results to a prior assessment.

Beginning with the 2018-2019 school year, RISE replaced SAGE as Utah’s computer adaptive standards assessment for students in grades 3-8. ELA and Mathematics will be measured in grades 3-8 and Science in grades 4-8.

Purpose: Provides a summary of a students RISE performance and allows for analysis of growth between two assessments for ELA, Math or Science.

Navigation: Reports > View Reports > Prebuilt > RISE

Focus

Who is the intended audience?

Students, Parents, Teachers, Administrators

What data is reported?

Student Name, Students ID, Current School, Current Grade Level, Overall Performance Score, Category Levels and Scores and Overall Performance Trend.

How is the data reported?

This report is one page per student, with a graph to show the overall performance, and category levels color-coded for ELA, Math or Science.All possible performance levels for overall and categories are provided in the legend to allow the reader to understand what their level means. The report also provides an overall performance trend based on previous years.

This report uses the 'Group Students By' feature to give users a choice as to how they wish to group students on the report include: Comprehensive (All students Selected), Site, Grade Level, Course, Teacher, or Section.

Description: This is an abstract for the RISE Student Roster, which lists each student’s performance on a RISE assessment in each of its categories.

Beginning with the 2018-2019 school year, RISE replaced SAGE as Utah’s computer adaptive standards assessment for students in grades 3-8. ELA and Mathematics will be measured in grades 3-8 and Science in grades 4-8.

Purpose: Identifies individual student performance on all categories of the RISE ELA, Math or Science, as well as in relation to the overall average.

Navigation: Reports > View Reports > Prebuilt > RISE

Focus

Who is the intended audience?

Teachers and Administrators.

What data is reported?

Student name, overall scale scores, student's ethnicity, performance level, \% proficient for individual reporting categories.

How is the data reported?

Displays roster performance for ELA, Math or Science. This report uses the 'Group Students By' feature to give users a choice as to how they wish to group students on the report: Comprehensive (All students Selected), Site, Grade Level, Course, Teacher, or Section. A column to display student's ethnicity based on the information from the state assessment file. Average Scale Score and \% Proficient is listed at the end of the roster.

Description: This is an abstract for the RISE Performance Summary, which lets you compare your students’ performance to that of other periods, the site, and the district.

Beginning with the 2018-2019 school year, RISE replaced SAGE as Utah’s computer adaptive standards assessment for students in grades 3-8. ELA and Mathematics will be measured in grades 3-8 and Science in grades 4-8.

Purpose: Identifies how students/site/district compare in terms of performance levels, standard performance, and question group performance for ELA, Math or Science.

Navigation: Reports > View Reports > Prebuilt > RISE

Focus

Who is the intended audience?

Teachers and administrators

What data is reported?

Total number of students tested, percent of students overall proficient and not proficient, percent of students in each overall performance level, the percent of students at each level by category.

How is the data reported?

Displays performance for ELA, Math or Science. Each section belongs to the grouping specified. Overall results are in a table and bar graph, and category level data is in a stacked bar graph. The report is drillable to provide a list and custom report with the students in each performance level.

This report uses the 'Group Students By' feature to give users a choice as to how they wish to group students on the report include: Comprehensive (All students Selected), Site, Grade Level, Course, Teacher, or Section.

This lesson reviews how to create a Flexible Assessment. It is flexible because it can be used for traditional scanning administration or for online testing by attaching your own teacher-created materials for students to see online.

While these assessments are flexible, this assessment type is different than Manual/Hybrid Assessments. At this time, Flexible Assessments are unable to:

Create Versions, or multiple answer keys in single assessment

Configure Locked or Protected Features

Where to Start

Assessment Overview Page

Select Assessments.

Select Create Assessment to see all of your assessment creation options

You can also choose Create a Flexible Assessment to quickly begin! This will skip over choosing from a variety of assessment tools and straight into your new flexible assessment.

Click to select Flexible Assessment.

Flexible Assessment Overview

Select Add a Description to add more information about this assessment you are building.

To add keywords or criteria to help filter and find this assessment later, select Add Tags to apply them.

Filter Standards is where you can add standards to the assessment. Later, you can align the standards to the questions.

To attach a digital copy of any materials, select Upload Materials. This is an important step to making the assessment available for online testing.

To begin adding questions and building your answer key, select Add.

To quickly create a large of number of questions of a single item type, select Quick Entry.

Review and manage your flex assessment tools and options by selecting Settings.

When at least one answer is created, you will have the ability to Preview the student portal view of your assessment.

When finished with building the answer key, select Continue.

The most important steps are your Answer Key and to Upload Materials. Without an answer key, students cannot take the assessment. All other options from standard alignment to descriptions to tags, can be applied later even with student data.

1. Review Your Test

Before you build your answer key, look at your test or materials. Review the Question Type you want for each of your questions. Think aloud "How do I want the student to answer?" or truly, show what they know for each question.

Flexible Assessments provides a variety of Question Types to choose from.

Question Type Summary

When building your answer key, you will select from a variety of Question or Item Types that match your expected assessment results. Below is a quick summary of each kind of type you can select when building your answer key.

To get a more detailed view of each type before you build, visit Flexible Assessment Question Types Guide.

Item Type

Score Method

Details

Multiple Choice

Auto-Scored, Computer Graded

Default: 5 answers, A-E; 1 point score; Only 1 answer can be correct, all others are incorrect.

Best For:Single Answer Questions

Multiple Choice (Partial Answer)

Auto-Scored, Computer Graded

Default: 5 answers, A-E; 1 point score; Only 1 answer can be correct, all others are incorrect. Option for incorrect scores to deduct points.

Best For: Providing points on the correct answer and answers that are close or “almost” correct

Multiple Choice (Advanced)

Auto-Scored, Computer Graded

Default: 5 answers, A-E; 1 point score; Ability to add alternativecorrect answers with allocated total points when selected.

Best For:Questions that require a weighting of answer choices such as AE=2 but A=5.

Constructed Response

Teacher-Scored, Teacher Graded

Default: 2 answers, 0-1; 1 rubric score with weight of 1 point as max rubric score; Paper Answer Sheet options to include background options such as line, blank, or grid space from 1 line to multiple pages.

Best For:Fill in the blank, short answer, matching; Questions where the answer may be subjective

Constructed Response (Advanced)

Teacher-Scored, Teacher Graded

Default: 4 answers, 1-4; 4 rubric score with weight of 4 points as max rubric score (ie. 3=12, 2=8, 1=4); Ability to alter other rubric scores and their point values (i.e. 3 = 15 instead of default 12). Paper Answer Sheet options to include background options such as line, blank, or grid space from 1 line to multiple pages.

Best For: Short Answer (Paragraph); Essay; Charts, Graphs; Performance measured on multiple criteria in a rubric

Explicit Constructed Response

Auto-Scored, Computer Graded

Default: 1 answers as entered; 1 point weight; Ability to add alternative correct answers and weight

Best For: Fill in the Blank, Short Answer, Math, Vocabulary, Matching; Questions that the answered can be determined automatically, not subjectively

2. Add Item(s)/Question(s)

You have two options when building your answer key. You can build one item at a time in conjunction with your material(s) or build a single item type in mass.

One Item at a Time

Select Add to begin adding an item or questions.

By default, the item type will be Multiple Choice or MC, with 5 answer choices A-E and a weight of 1 point for the correct answer.

You can modify or change the Label of the question.

There are a variety of Question Types to choose from.

Answer Choices are available in preset menu, defaulted to 5 with A-E.

The weight or points possible for the item default to 1, but can be changed.

(Optional) Align Standards to the item, if chosen before.

(Optional) At anytime, you can go to Filter Standards to choose standards to review in your student results.

(Optional) Align Question Group will tag and bundle the item into a group or area like "Reading" or "Multiple Choice".

If applicable, mark this item Extra Credit which will only count for not against a student if answered correctly.

Select Add to add another question.

Continue this process until your whole answer key is set.

Multiple Items at Once

To add multiple items at one time, select Quick Create.

By default, the item type will be Multiple Choice or MC, with 5 answer choices A-E and a weight of 1 point for the correct answer the number of questions you are adding to your answer key. You can change the item type later.

Enter the number of Multiple Choice questions or items you want between 1 and 25.

Select Cancel if you wish to not save your work and go back.

To move forward with adding the number of items quickly onto your answer key, select Ok.

Note: You can only add up to 25 items at at time. If your assessment has more than 25 questions, add the first 25, then go back and add more using the Quick Create feature.

Need to edit and refine the newly adding questions? Continue to edit and change the question types, weights, and other information as needed for desired results as explained in above steps.

3. Preview Your Work

Online Testing Preview

Want to preview your assessment before you administer it?

Select the preview icon.

Use Student Portal Tools as a student would to take the test, previewing your answer key and assessment design thus far.

When finished, select Review/Finish Test to return to the previous tab or window where your assessment creation page is available.

Preview will provide a student preview of how the current assessment looks in Student Portal. You can act like a student, move from question to question, select answers, and even submit results, but you are never able to actually take a test on behalf of the student.

4. Continue Editing or Continue

Continue editing or select Continue to get ready for administration.

You have landed on the Flexible Assessment Overview page, where you will see all student results, navigate to reports, and additional visualization into your data! Until then, here are your options:

Share your assessment with others to use with their own students.

Administer this assessment to your students either online, scanning, or manually enter/edit scores.

Upload Materials such as attachments, a digital copy of the test, vocabulary lists, etc.

Access Advanced Settings such as changing the performance band, restoring student scores after administration, or even duplicating this assessment.

Not done yet? Not to worry! Select Edit to return and continuing creating your answer key.

Next Steps

Want to learn more about the Question Types? Visit Flexible Assessment Question Types Guide to explore!

Ready to see what's next? Visit Flexible to get started.

In this lesson, you will learn to access Progress Monitoring data from the action menu.

Where to Start

To view progress monitoring data, click the Progress Monitoring button in the left grey action menu.

Select the student you wish to view progress monitoring data.

If new phases were added to a student, you will see a phase line on the progress monitoring chart.

Click the Gear icon to modify the probe, update the goal, or enter probe scores.

Next Steps

Now that you've learned how to view progress monitoring data, take a look at Adding Intervention Comments.

This lesson guide you through adding and removing students from a Student Group.

Where to Start

Student Groups

Click Students.

Under the General, select Student Groups.

1. Select Student Group

Click the name of the Student Group to open it.

2. Add Students

You can add students using the following options:

Grade Levels: Add an entire grade level. e.g. Add all 7th graders to the Student Group.

Programs: Add all students from a Student Program. e.g. Students with 504 plans, GATE, McKinney Vento, etc.

Reports: Add students from a custom report. e.g. Create a custom report ahead of time which you've filtered to only include students with particular test scores, demographics, etc., and then use that report to populate your Student Group.

Sections: Add students by class section. e.g. By enrollment/period.

Add Students: Add individual students by name.

Note: Adding students does not work like filters, which limit your selection. All students that meet each of those individual criteria will be added regardless of whether or not they fit the other criteria. For example, if you add Grade 1 and EL Students, the Student Group will include all Grade 1 students AND all EL students.

Tip: Adding students by Grade Level, Program, Custom Report or Section will make your group dynamic. That means when new students fit the selection criteria, they will automatically be added to the group. When you add students manually (Add Students), the group will only reflect the students you manually selected.

Example: Add Students via Add Students Tab

Select a Site.

Select an Enrollment/Roster Date.

Click Find Students.

Note: Additional filters are optional and available by clicking the Additional Filters link.

A list of students matching your search criteria will populate.

Select the student(s) you wish to add by using the checkboxes under the Select column. OR

Click All to select all students listed on the page.

Click Add Students.

You will receive a green confirmation message.

3. Remove Students

Students can be removed by using the tab by which they were added.

Grade Levels tab example:

Click Grade Levels.

Use the checkbox to select the Grade Level you would like to remove.

Click Update Grade Levels.

Example: Remove Students via Students Tab

Click Students.

Use the checkboxes to select students you would like to remove.

Check the box next to Remove to select all students.

Add an End Date to exit the student without removing them from the group.

Click Save Changes.

Next Steps

To learn more about Student Groups, check out the other lessons in .

This lesson walks through the process of editing or adding contact, household, and dwelling information to a student in Illuminate.

Where to Start

"Contacts"

1. Click Students.

2. Under Contact Information, click Contacts.

Single Student Entry

1. Enter search criteria for the student whose contact(s) you wish to access. You may get as specific or general as you like.

2. Click Search.

3. If your search renders more than 1 student, find the student you want and click his or her name.

Mass Student Entry

Follow the same steps outlined for a single student entry. However, say you are entering contacts for all of Grade 10 at Obama High School. Instead search by Grade Level and Site to populate a list of just that grade level/site's students.

If you click on the first name in the list, it will take you to the Student Contact Management page. From here, make the necessary additions, edits or removals of contacts (see explanation of this page below). To navigate to the next student in your list, simply click Next Student or select a student from the dropdown menu at the top of the page.

Contact Page

1. Click Add a Contact to add a new student contact. Enter contact information and click Save.

2. To make specific changes to a contact, use the Actions drop down menu and make a selection.

3. To delete a contact, click Remove and confirm your selection.

4. To make several changes to a contact, click Edit, make changes, and click Save.

Adding a contact

1. When typing in the contact's address, Illuminate will start to populate a dropdown menu of similar addresses in the system. If a student's address is already in the system, say their sibling has already been added, select the correct address.

Once selected, you you will see a box populate at the bottom that will allow you to link the Family/Household to the student. Note: This is how siblings are created in the system, by being linked to the SAME household when selected from this data entry pop-up.

2. To add this family/household, click Add family/household.

3. If this is NOT the family/household you would like associated with the student, select None of these and proceed to enter all applicable contact information.

Verifying An Address

Once on a Student's Contact page:

1. Click on the Actions menu.

2. Select Verify Address.

This will immediately run a verification. If an address cannot be verified, you will receive an error message indicating the issue, i.e. Unknown Street.

Next Steps

You might be interested in viewing other lessons within the Help manual.

Where to Start

To create an Invitation click on Special Ed-> IEP Details-> Click "Select Action" Dropdown-> Click "Wizard Quick Resume"

From the IEP Wizard Quick Resume Menu, select IEP Wizard Supplemental Aids/Services Need List.

Complete the Supplemental Aids/Services Need List

Notice: ONLY Parental Inut/Concerns and/or Demonstrated Needs where a need for Supplemental Aids/Services has previously been indicated (from the Strengths and Needs Page) will appear on the Supplemental Aids/Services Need List.

If you are having trouble locating a need for which the IEP Team feels the student requires supplemental aids/services, you might want to add that need in the Strengths and Needs section of the IEP. For more information on how to add strengths and needs see the, "Input Student Strengths, Needs, and Parent Concerns" chapter in this manual.

Note: ONLY Supplemental Aids/Services listed on the IEP Wizard Supplemental Aids/Services Need List page will be available as accommodations for State Assessments and/or District-wide Assessments. If you are trying to add accommodations to State or District-wide Assessments and cannot locate the accommodation you wish to make available, remember that accommodations are directly tied to Demonstrated Needs and/or Parental Input/Concerns which, in turn, are directly tied to the Student Strengths. Therefore, you must first create a Strength statement (for more information see the "Input Student Strength, Needs, and Parent Concerns" chapter in this manual), indicate that the Demonstrated Need or Parental Input/Concern needs to be addressed with a Supplemental Aid/Service, and finally add the desired Supplemental Aid/Service to the selected Demonstrated Need or Parental Input/Concern page so the accommodation (i.e. supplemental aid/service) can then be applied to the State and/or District-wide Assessment(s).

Add a Supplemental Aid/Service

1. Click each respective Add link to add a supplemental aid/service to the concern or need area.

OR

2. Click the Already Addressed link.

Note: Clicking the Add link will automatically open a new window requesting additional information. Clicking the Already Addressed link will automatically open the Multi Justification page requiring a statement as to how the Demonstrated Need was already addressed in the IEP.

IF "Add" is Selected

IF "ADD" IS SELECTED

1. Click the Plus Icon next to the desired area and click the Radio Button on the Supplemental Aid/Service that will be made available to the student.

2. In the provided field type the frequency that the Supplemental Aid/Service will be made available (e.g. daily, 1-2 hours per day, weekly, etc.).

3. In the provided field input the conditions associated with the Supplemental Aid/Service (e.g. for all tests/quizzes, during reading instruction, during unstructured tasks, etc.).

4. From the drop down menu select the location in which the Supplemental Aid/Service will be utilized or provided (i.e. General Education Classroom, Special Education Classroom, Home, Throughout the school building, etc.).

5. Click Yes or No to indicate whether the aid/service will begin on the Initiation Date of the IEP and continue for one calendar year.

6. If the aid/service WILL NOT begin on the initiation date and continue for one calendar year, using the Date Picker select the Initiation Date and the Duration Date (i.e. start and end dates of the service).

7. Click Save.

IF "Already Addressed" is Selected

IF "ALREADY ADDRESSED" IS SELECTED

1. In the Description field provide the IEP Team's rationale for why Supplemental Aids/Services are not required for this Demonstrated Need or Parent Input/Concern.

2. Click Submit.

Once ALL Supplemental Aids/Services have been added/addressed, click the Next button.

Next Steps

Once you have successfully saved ALL Supplemental Aids/Services or submitted Satisfaction Descriptions indicating that supplemental aids/services are not required, you are ready to complete the Program/Service Details section of the IEP.

For more information on how to add, edit, or delete programs or services (i.e. Direct or Indirect) see the, "Program/Service Details" chapter in this manual.

This lesson will guide you through importing a file into a Summary Assessment or Demographic. This is useful for adding outside data into Illuminate such as attendance, assessment scores, etc.

The file size limit is 60 MB for a single upload. If your file is larger than 60 MB, please split your original file into smaller files.

1. Find or Create a Summary Assessment

To import data, you need to create a place to store and import the data. Make sure to have opened a previously created Summary Assessment or create a new one.

Create Columns for the data you are expecting to import. Ideally to match the column headers of your data.

Use your data file to guide you on the Columns you need to create.

While the Column Name doesn't have to match, it is helpful in Step 5.

Make sure to select the correct Column Type, which is how the data will be stored once imported into Illuminate.

Select Save.

But what about Student ID or Name? No need. Since student data is in Illuminate already, there is no need to create a column for it. That will automatically be attached to the data by means of your imported file.

2. Prepare Your Import File

Add Columns or Data to a Custom Report

You can import student response data into an assessment using a file that contains their data and their local student ID or state student ID (SSID) numbers. Your file needs to be in one of these formats:

Comma Delimited

Tab Delimited

Semicolon Delimited

Colon Delimited

Here (above) is an example of what my Excel/.xls file looked like before I turned it into a Tab Delimited file by opening the file, clicking File, selecting Save As, and selecting the new file format from the Save As Type drop down menu. Notice that I widened my columns sufficiently in the initial file so that none of my data will "jump columns" during the transfer.

The file must contain a column with Student or Local Student ID.

3. Access the Import Page

1. Click Responses.

2. Select Import Student Data from a File.

4. Select Your File

Select the file delimiter that matches your file (Comma, Tab, Semicolon, or Colon).

Choose importing option: Summary assessments have the ability to contain multiple rows of data per student. If you update student data, you are updating the existing records. If you add student data, you are adding a new row of data.

Choose student identifier: Select your import option based on the Student ID in your file.

Click Choose File. Select the file from your computer.

Click Upload File.

5. Map Your File Columns / Import

Your file columns should line up with your report columns. Since your naming convention may be a match, the tool will automatically match which columns of data you are importing into the matching column of the Summary Assessment.

If necessary or a match isn't found, you may select a different column if you want to change the order/association. Note that you must designate one of your file columns as the Student ID column.

After making sure that your columns are paired appropriately, click Import.

10. You will receive the above message after your import starts.

What happens if I have nonsensical or graphic like characters in my column drop down menu?

Chances are you accidentally uploaded the wrong file type. Try uploading the file again or reviewing your original file, and saving it appropriately.

What happens if I get the message "No data exists yet"?

If you also see the above message, revisit the Determine Columns step, as you might have accidentally created a Student ID column or you might have selected a wrong column format.

6. View Your Data

Verify that your data imported successfully by doing the following:

Overview Page

1. Click the Overview tab.

2. Review the # Records count.

Student Responses Page

Click Responses.

Click Student Responses.

A list of students with data will display.

Next Steps

Want to add your summary assessment data to a custom report? See the lesson if you would like to learn more.

Summary Assessments are a great way to add to data to your students story.

This lesson will guide you through the process of creating a survey within Illuminate. Once created you can print answer sheets, scan, and input results to see a breakdown of results.

Note: Surveys only accept one answer per question. If users need to select multiple answers you can create a Flexible Assessment.

Required Permission: Create Surveys

Where to Start

Select the Assessments tab.

Select Create an Assessment.

In the Legacy tab, select Survey.

Create a New Survey

1. Give your survey a title.

2. Input the number of questions on the survey.

3. Click Create Survey.

Questions

1. Input your Survey questions in the Question Text box.

2. To delete questions, click on the Trash Can icon next to the question you wish to delete.

3. To add questions, select the + Add Question button.

Answers

Once you've selected + Add Answer, you will be given the ability to input answer information.

1. Under Answer, input the character you wish to associate with the answer.

2. Under Answer Text, input any information that applies to the answer choice.

3. To add more answers, select + Add Answer. Note that the maximum is 9.

4. Select the Trash Can to delete answer choices.

Once your survey is complete, click Save Changes.

Setup: Edit/Add Materials/Share

Once finished you will note at the top that you now have some sub-navigation tabs. Under Setup, you can edit by selecting Information or Questions.

You can add Materials. For example, the document with the actual survey printed on it, etc. If you then share the survey (See Below), this document will be available to all users it is shared with.

Also, you can Share the survey with other users.

This lesson will guide you through adding and managing assessment scopes / subject areas. Districts may label assessments with whatever "scopes" they find most helpful (e.g., Classroom, District Benchmark, etc.). Labeling assessments with particular scopes / subject areas will help you find them via filters when searching for assessments.

TIP: Scopes and Subject Areas will not appear as filters on the View Assessments page until they are added to an assessment.

Where to Start

Add Scopes

1. Click on the Administration Gear.

2. Under Other, click Code Management.

View Existing Scopes

1. Use the drop-down menu and scroll-bar to select DnA Scopes or Dna Subject Areas.

2. Click Load.

You will now see all scopes that may currently be used to label assessments. Note some things you can choose to do:

1. Click the pencil and paper icon in front of any scope to edit it (more details below).

2. Click the red trash can icon in front of any scope to delete it (more details below).

3. Wherever you see arrow up (^) and down (v) images, it means you can click a column heading to sort rows by that heading. If you click the column header a second time, it will re-sort the rows in the reverse order. The header icon will turn to an up () or down () arrow to indicate the sort order.

4. Click a download icon to download your scope list as a Microsoft Excel workbook (xls), Adobe Reader (pdf), text (txt) document, or data (xml) file.

Edit Scopes

1. Click the pencil and paper icon in front of the scope you wish to edit.

2. Make any changes you desire, noting you may edit different scopes for different sites.

3. When finished, click Save.

The Code Translation is what displays as the Scope or Subject Area.

Delete Scopes

1. Click the red trash can icon in front of the scope you wish to delete.

2. When asked if you are sure, click OK.

1. Click Add Code if you wish to add a new scope to your list.

2. Add the scope information. Please note that you can create different scopes for different sites.

3. When finished, click Save.

4. After adding any scope, you will see a confirmation (as shown above) that the scope's code successfully saved.

Next Steps

Return to the steps above as frequently as possible upon your initial site use (i.e., before others in your district use the system and before anyone adds assessments intended for use) until the scope labels meet your liking.

Student Alert Management is where the district system admin can manage all alert code tables and triggers that users will see on screens throughout the Illuminate system, specifically the Student profile. Below are the basic instructions on how to access Student Alert Management.

Where to Start

Code Management

1. Click on the Administration Gear.

2. In the Other section, click Student Alerts Management.

View and Manage Student Alerts

1. Within the Location dropdown, select Student Ribbon or Class Roster, to see which alerts are currently enabled in those areas.

2. When you are ready to display selected alerts in the Location selected, select Enable.

3. To view available and enabled alerts, select Show Alerts.

4. Available alerts will display and if currently enabled or displayed on the Location areas, the checkbox will be filled. Unselect any alerts to be disabled or not displayed within the system.

5. After any changes have been made, select Save to confirm changes.

Available Student Alerts

Student Alerts are provided by Illuminate and can be enabled or disabled throughout the system. Some alerts are dependent on other setup or input requirements within Code Management.

1. Special Ed Student or SPED is an alert that will display when a student has a primary disability within an active date range assigned to them.

2. English Learner or EL is an alert that will display when a student is assigned an English Proficiency within the Language Details.

3. Restraining Order or RO! is an alert that will display if a student's contact has been assigned with a restraining order in the Student Contacts profile page.

4. Medical Caution or HLTH is an alert that will display when a Health Caution has been assigned to a student within the Health Profile.

5. Transfer Student or XFER is an alert that will display when a student has a transfer record.

6. Comments or Note is an alert that will display if a user has added a note or message about the student within the Student Comment page.

7. 504 Plan or 504 is an alert that will display if a student has been assigned the program of 504 within an activate date range assigned to them.

8. Medicaid Alerts or MEDI is an alert for ISE clients only.

9. Homeless Student or HMLS is an alert that will display if a student has been assigned a Homeless Dwelling Type within a student's demographic details in the Sensitive Information section.

10. 49079: this alert will appear on the Student Demographic ribbon if a student has a documented violation in any subsection of 48900 (excluding "h") or 48915 within the last 3 academic years in CA. For Non-CA Clients, this will appear if a student has received a suspension within the last three years. This alert needs to be set in Code Management with the system key for suspension as suspension out of school. Only incidents with a status of 'Complete' or 'Archived' with actually trigger the flag.

Next Steps

Learn more about the use of as a System Admin!

This lesson will show you how to create categories (e.g., manually create a category and link assignments to that category and include a weight percentage), and assign categories to multiple classes. Setting up categories is completely optional and contributes to changing the overall grade or mark. The reason you may want categories is to show how the students are doing on different areas within a single GradeBook.

For example, you can have one GradeBook called Language Arts, and set up the categories for the different areas that make up Language Arts such as assignments categorized as Reading Information Text is worth 20\%of the overall mark. You can also use categories to weight the assignment with Homework as 10\% or Benchmarks worth 25\% of the overall grade or mark.

Note: This feature is only available for Points-Based Gradebooks.

Where to Start

Reports!

1. Click the GradeBook tab.

2. Select My GradeBooks.

3. Click on the title of your Gradebook.

Setup Categories

1. Select Setup.

2. Click Categories and Assignment Tags.

Categories

Categories or Weighted Categories are helpful for determining how different types of assignments contribute towards a student's overall grade (e.g. you want tests contribute towards 60\% of the student's overall grade).

Categories cannot be used in standards-based GradeBooks can only be used in points-based GradeBooks

Each category needs an associated weight and the categories must add up to 100\%

Category Weights cannot be set as 0, even if the total is still 100\%

You can assign an icon to each category to enhance visual cues in GradeBooks

1. Name the category.

There are no restrictions when naming categories. (e.g., Homework, Quizzes, Test, etc.).

If you are using standards-based grading practices, you might want to create categories to match the areas within the standard. For example: Language Arts GradeBook will have Reading, Writing, Spelling, and Grammar categories.

It is recommended, to practice common Grade Level, Site, or District Level categories.

2. Enter the category weight. For example, Numbers & Operations- 30\%, Functions- 35\%, Expressions & Equations- 35\%. Be sure that all your categories add up to 100\%.

3. Enter the number of "lowest score" assignments per category you want to drop. For example, if you type 2, the 2 lowest scoring assignments in the category will not count toward the students overall grade in that category. (Optional)

4. The Icon is a visual representation of what category your assignment belongs to. These are also viewable in Assignment, Student, and Spreadsheet views.

5. The Trash Can allows you to delete a category.

6. To add more categories, select + Add Categories. Be sure that all your categories add up to 100\%.

7. Also Save This To allows you to save this to multiple GradeBooks at once. Select All GradeBooks or just the ones you wish these to apply to.

8. Save ensures that all of your information is saved.

Follow the same steps to access categories for editing and deleting.

Where to Use Categories

Once you've created Categories, the options you've setup will display on the Add Assignment page within the Assignments section.

If categories are created, every assignment MUST have an assigned category.

Previously created assignments prior to category creation will need to be assigned a category.

Tags will continue to be optional per user and are not required to be added to assignments.

Remember, Categories are ONLY available for Points Based GradeBooks

If you have a weighted category(ies) added to your gradebook that you do not align to an assignment(s) in your gradebook, that will impact how the student's overall grade in the gradebook is calculated. For example, if you have 4 categories, each worth 25\% (i.e. Homework, Classwork, Quizzes, Tests), but have only aligned assignments to 3 out of the 4 categories (i.e. Homework, Classwork, Quizzes), the overall student grades in your gradebook will be calculated off of a category weight of 75\% instead of 100\%. Here is a breakdown using example student percentages in each of those categories:

Example student category percentages:

Homework - 20\% / 25\%

Classwork - 25\% / 25\%

Quizzes - 22\% / 25\%

With the above example the student's overall gradebook grade would be 89.3\% based on this student's combined category percentages (67\%) divided by the total category weight percentage actually aligned to assignments (75\%).

Next Steps

Review how to Create and Manage Assignments in your GradeBook, assigning categories and tags if applicable.

Ready for some GradeBook Reports? Check out GradeBook

It is easy to create your own custom report to meet your specific needs. While pre-built reports are also available, this lesson will show you how to create a report in which you specify which columns of data you want to include, add filters if you want to limit data appearing in the report, and more starting from Search 2.0.

Where to Start

Adding Columns or data to a Custom Report.

1. Click on the Students tab.

2. Select Search 2.0.

Search 2.0

Use the top filters to select demographic data such as Grade Level, Site Name, Enrollment Period, or Gender.

Click the green arrows to reveal additional search parameters.

Click Search

Click Make This a Report.

Click Start Over to reset your search.

After starting a report with one of the choices above, we will bring you to the Custom Report editor. From here, proceed with modifying your report using Filters, Managing Columns, and Adding Columns or Data.

Next Steps

Need to learn how to add data? Check out

This lesson will guide an administrator through assigning a teacher (or any user) to the ability to become a substitute for another user. This feature allows for substitute teachers to login to an official teacher account in Illuminate for a designated period of time.

This functions like the Become Another User feature, but only grants access to specified teacher accounts. Teachers do not have to give out their login credentials to subs, require a district to double schedule students, etc.

Before You Get Started

Step 1: Create a Substitute Role or User

Only those with permission to create roles and assign permissions can do the following steps.

If you do not have a Substitute role created, create one using the Role Management page. The Substitute role needs to have a role level higher than the Teacher role. For example, if a Teacher's role is at level 300, then a Substitute role should be at a 301.

For Short Term or Long Term Substitutes, there are two options:

Option 1: Create a generic "Substitute" user account and assign the role of Substitute.

Option 2: Create a user account for each substitute teacher in the system (with State Reporting set to No) and assign the role of Substitute.

Step 2: Assign Permissions

Logging in as a Substitute Teacher

Administrators assigning substitutes to teachers need the following permissions:

Manage Substitute Teachers (2)

Substitute Teacher - Assign Long-Term (1)

The Substitute Teacher role needs the following permission:

Substitute Teacher (3)

Where to Start

Step 3: Access Substitute Teacher Schedules

Log in to an individual school site via the Control Panel, then:

1. Click on the Administration Gear.

2. Under Users, select Substitute Teacher Schedules.

Step 4: Add Substitute Teacher Assignment

1. To add a substitute teacher assignment, click Add Substitute Teacher Schedule.

2. Select the Substitute Teacher (only users with the substitute teacher permission will show).

3. Select the Permanent teacher (the teacher they are acting as sub for).

4. Select the Access Type:

Limited: This will mean the sub will not assume the identity of the permanent teacher to be granted access to Gradebooks, Attendance, etc. They will only have access to Attendance and anything their current role permissions allow them to.

Full: This will mean the sub will assume the identity of the permanent teacher to be granted access to Gradebooks, Attendance, etc. It will ignore any permissions assigned to the substitute's original role (like Become Another User feature).

5. Select the date range they will be a sub for this teacher.

6. Click Add.

Step 5: Manage Substitute Schedules

7. Once added you will see a confirmation on the Manage Substitute Teacher Schedules page.

8. To edit the End Date, use the Calendar icon.

9. To remove the substitute teacher schedule, check the box under the Trashcan.

10. Click Save to save your changes.

Next Steps

Now that you have created substitute users, visit for instructions on how to log in using the Substitute Teacher feature.

This lesson will guide you through using an Assessment View. This feature allows you to view results from multiple assessments simultaneously. For example, you could see the distribution of how students are scoring within proficiency bands for ELA in grades 3-8.

Note: This lesson assumes you have already created an Assessment View or have access to one that a colleague shared with you. If you have not, see the Create/Edit an Assessment View lesson for details.

Where to Start

Using Ze Library

1. Click the Assessments tab.

2. Then under General, click View Assessments.

3. Click on More Filters in the Search bar.

4. Under Type, select the filter labeled Assessment View. Optional: Type the title of the Assessment View in the "Search assessments..." search bar.

5. Click Search.

6. Click on the title of the Assessment View to access it.

Overview Page Options

You will default to the Overview (1) page. This page has the following options:

2. Information tab: Allows you to edit the title or change which assessments you want to add or delete. See Create/Edit an Assessment View for more information.

3. Share tab: Allows you to share the Assessment View with other users.

4. Advanced tab: Allows you to delete, export, share all assessments in the Assessment View, or submit all assessments to ZE Library. See the Next Steps section of this lesson to learn more.

5. Assessments Summary: Allows you to view the Assessments Summary Report.

6. Assessments list: All assessments added to the Assessment View are listed here. Clicking on any assessment will open it.

7. Custom Reports list: All custom reports using data from the Assessment View are listed here. Clicking on any custom report will open it.

8. Charts: The bar graph charts the cumulative results for all students who took one or more of the assessments contained in the Assessment View. The pie chart displays average results for all students who took one or more of the assessments. Note: Both charts are interactive, so you can hover your mouse cursor over a bar or wedge to see additional information.

Custom Report Creation or Addition from an Assessment View

1. Create New Custom Report: This will create a brand new custom report with this Assessment View data. Enter the title and select the columns you wish to have on the report. Click Create.

2. Add to Existing Custom Report: This will give you the option to add this Assessment View information to an existing custom report. Select which report and what columns you wish to add. Click Save.

3. Once the report is saved, your report will show under Custom Reports on the Assessment View Overview page.

Assessments Summary Report

The Assessments Summary Report displays the results of all assessments contained in the Assessment View. This page has the following options:

1. Sort columns: Wherever you see arrow up (^) and down (v) icons, you have the option to click a column heading to sort rows by the data in that heading. If you click the column header a second time, it will resort the data in the reverse order. The header icon will turn to an up () or down () arrow to indicate the sort order.

2. Export icons: Click a download icon to download your assessment list as a Microsoft Excel workbook (.xls), Adobe Reader (,pdf), text document (.txt), or data (xml) file.

3. Search: If you want to only list assessments that contain a particular word or phrase, type it in the Search field.

4. Show dropdown: If you want to change the number of assessment records listed on your screen at once (e.g., if you have access to a lot of assessments), use the Show drop-down menu at the bottom of the page to select a different number.

Next Steps

You can mass share assessments using Assessment Views, or share assessments with other districts using Illuminate. See the lessons Share All Assessments in an Assessment View or to learn more.

Grading periods define the start and end dates associated with quarters, trimesters or semesters. They are different than terms. You will need to enter grading periods even if terms have been set in Illuminate. Setting up grading periods correctly is critical for the use of Gradebooks and Report Cards.

Note: Grading periods cannot be created to overlap terms.

Required Permissions: View Grading Periods, Create Grading Periods, Edit Grading Periods, Push Grading Periods

If you will be using elementary and secondary grading periods, set up all elementary grading periods first. Not doing so, could cause issues with elementary report cards.

Elementary: Grading period numbers impact report card entry and printing for elementary report cards.

Secondary: Grading period number order should follow the order grading periods will land when printing during the school-year.

Where to Start

Step 3 - Create a Student Group!

1. Click Grades, select Grading Periods, click Add.

Create Grading Periods

1. Name the grading period.

2. Enter the first and last dates that grades will be recorded. This controls the Gradebook and how data is collected from a Gradebook.

3. Enter the first and last dates that teachers can enter/post grades for the final mark. This controls when shared Report Cards are available for data entry. If using Report Cards, it is recommended that the first grading period provides a longer window of time to accommodate for training and first-use practices.

4.The grading period number is sequential, beginning with 1.

5. The term type is selected based on CALPADS.

6. Make the appropriate choice. For clients using Elementary Report Cards, always select k6 Report Card; Selecting "Secondary" is most common for Illuminate SIS clients and the use of secondary report cards.

7. Select No to Disable the GPA if you select Secondary (Final Grade). DNA only clients will skip this option.

8. Select the Term and sites you would like this grading period to apply to. To select multiple sites, hold down command/CTRL and select all of the sites you like. It is best practice if selecting multiple or a few sites, to always include the "district". For troubleshooting and easy use, all Grading Periods will then be accessible in the admin account when at the district level.

9. Click Save to apply changes.

Repeat these steps for each grading period throughout the year.

Review Grading Periods

When grading periods are entered, you will see a summary of this information.

1. To edit, means to change or alter the information of the grading period selected.

2. To remove or delete, will completely remove the grading period at the site you are signed into. If logged in at the district level but the original Grading Period was applied to multiple sites, it will only be removed at the district level.

3. Print a list of all Grading Periods by means of Microsoft Excel, Adobe PDF, Other Formats, or with additional printing formating tools.

Edit Grading Periods

When needed to change or edit Grading Periods, they can only be edited individually at the site level. If all Grading Periods were built at the district level, edit both the district and the site to keep information consistent.

Once in the Grades > Grading Periods page:

1. Go to the Control Panel.

2. Select the site you need to edit and refine the Grading Period for and the Grading Period page will update to the site selected.

3. Edit the information as appropriate, as learned in Create Grading Periods.

Next Steps

Now that you have created Grading Periods, learn more about Getting Started with Gradebooks or for building Elementary Report Cards, take a look at

Student transfer grades are the historical grades from transcripts received from previous schools or districts. If you want these grades to display on your district transcripts you will need to follow the steps below to enter transfer grades.

Where to Start

1. Click on Grades.

2. Under Editing, select Student Transfer Grades.

3. Use the Student Search to find the student you wish to edit transfer grades for.

'Transcripts/GPA for Admin'

4. Once on the Transfer Grades screen, to add a new grade, select Add Grade +.

To further edit any transfer grades, select the pencil/paper icon, to delete select the red trash can icon.

Transfer Grade Entry

1. Choose the district the student grade came from. If the district doesn’t exist in drop down, click the + icon to add it.

2. Choose a site to associate the transfer grade to, usually site of current enrollment. If the School doesn’t exist in drop down, click the + icon to add it.

3. Academic Year- The year the student received the grade.

4. Grade Level- Grade level of the student the year they received the transfer grade.

5. Term-Term the student received the grade to be stored.

6. Transfer course- This is the course ID and name of the course from the site the grade came from (X District and Y school above). If the course ID/name doesn’t exist in drop down, click the + icon to add it.

7. District course- Choose an equivalent from your internal course catalog; it might not match the transfer course but it should be closely related.

8. Grade- The grade the student earned for the course.

9. Credits- Course credits earned.

10. Credits attempted-Course credits attempted.

11. Save (Or Add another grade) - At the bottom of the grade entry screen you will see the option to Save, Add another grade or Cancel. The Save option will only save the single transfer grade you entered. The Add another grade option will save the transfer grade you just entered and allow you to enter another without leaving the screen. The Cancel option will cancel out any data you entered and close the screen without saving.

Additional options:

Repeat Grade: Is this grade a repeat? If not sure, please leave defaulted to blank/unchecked.

Grant Credit Override is used very rarely. Example scenario - a student attempted 5 credits for course Alg 9 in 2011 of S1, attempted 5 credits for Alg 9 in 2011 of S2. The student takes Alg 9 again in 2013 of S1 and is attempting 5 credits. Assuming the max credit for the course Alg 9 is set to 10 (meaning that anything beyond 10 should trigger repeats), if the 5 credits in 2013 of S1 are flagged as Grant Credit Override, this 5 credit doesn't get triggered into the repeat logic.

Comments- This is a comment that the person inputting the grade can leave. When adding a transfer grade, this is not required. However, once the transfer grade has been added, any modification to this record requires that they enter a comment. It IS NOT a comment that will appear on the transcript. This is for internal purposes to track user input, should someone modify grades and they must leave a reason (ie. Grade was entered by accident as a “B” when it should have been an “A”).

When all transfer grades are saved, you will be returned to the students transfer grade screen, which will look similar to this.

Next Steps

For more information on Transcripts and Grades, see the lessons in the manual 'Transcipts/GPA for Office Staff' or .

This lesson will guide you through the process of creating Performance Band sets which you can use on assessments or custom reports.

To set your performance band as the new district default, contact your Customer Success Manager (CSM) or the Illuminate Support Team.

Where to Start

Assessments for Admin

1. Click on the Assessments tab.

2. Under Performance Band Sets, select Create a New Performance Band Set.

1. Create a New Performance Band

1. Give your Performance Band Set aName.

When adding a new set of performance bands, the red band shown will be yourlowestband which will remain at 0; you can edit the name and color of this band if you would like.

Start by:

2. Edit thenameof the performance band (Label).

3. Edit thecolorof the band by clicking on the color square.

4. Enter thelowest valueyou want to assign to the band. The 'and above' and 0 on your screen will remain static. Upon adding your value, the band will automatically add to the set in the correct spot with its higher band above/lower band below it based on the number you inputted. When you add your first band, it will add to the top automatically.

5. ClickAdd Band(Optional). It will automatically add to the top of your list.

6. Optional: Mark whether the band is considered Mastery by clicking the checkbox.

7. Todeletebands select thetrash canicon at the right under Delete.

8. ClickSave. Note: You can create multiple bands before saving.

2. Edit/Delete Existing Performance Bands

1. Click theAssessmentstab.

2. UnderPerformance Band Sets, selectList Performance Band Sets.

You will be taken to your list of performance bands sets, from here:

3. Click ontitleof the band set you would like to edit.

4. To duplicate a set, clink on thepaper icon.

5. To remove a set, check theRemovebox and clickDelete.

3. Share Performance Band Sets

You can share your performance bands by user, grade level, department, site, etc.

Click on theSharetab at the top of your page.

Select the user/level at which you would like to share with from the drop down menu.

Some options will populate beneath the drop down menu dependent on the choice you select. Click on any that apply.

ClickShare.

4. Use Performance Band Sets on an Assessment

Navigate to the Assessment via Assessments > View Assessments > Click title of the assessment > Setup > Performance Bands.

You can apply performance bands to the entire assessment or just specific parts/standards.

1. Select your Performance Band Set from the dropdown menu at the top of the page.

2. Use the check boxes next to main headings like Assessment, Standards, or Question Groups (if applicable) to checkALLboxes in that section to apply these bands to.

OR

3. Use individual check boxes to select only specified portions of the test that you want this band to apply to.

4. ClickApply.

5. A green success message will appear once the performance band has been applied.

Next Steps

To learn more about customizing assessment settings, visit the lessons in the manual.

This lesson walks through the process of linking and unlinking students from households in Illuminate. Linking households is what creates siblings in Illuminate.

Note: Prior to linking and unlinking households, it is crucial to review and clean up any duplicate contact data. Please see Maintaining Your Contacts Records for reference.

Where to Start

1. Under Students, click Contacts.

Linking Households

If you need to merge / link student households to make sure they show up as related students/siblings, you can follow these steps:

1) Click Actions for the student that doesn’t belong to the household currently > Remove Address & Contacts.

2) Go to Add Contact.

3) Re-add the correct address and select the auto-populated address when typing the first few characters of the address. A pop-up notification will appear that asks if you'd like to add the student to an existing household. Click Add family/household. Linking a student to a household is how students show as related / siblings in Illuminate.

Note: If you don't select from the auto-populated dropdown menu, a new dwelling/contact record will be created causing duplicate records in the system.

Unlinking Households

If you need to remove a contact from being linked to a student, and in doing so un-link that student from that household that is tying them to related students / siblings, you can follow these steps:

1) Click Actions > Remove Address & Contacts. Before you do that you will want to make note of what address and/or contacts need to get added back after you remove.

2) Go to Add Contact.

3) After typing in the address, select Resides With.

4) Re-add the contact name and click None of these if a popup alert appears. By not selecting an existing record, a new one is created.

5) Click Save.