indinero FAQs

Your account can accommodate multiple users so you can keep an eye on your account while still delegating the smaller bookkeeping tasks, like receipt uploading, to your employees. For example, Lyons Den would like to add an employee to inDinero and make sure they are able to upload bills, access Documents, and assist checking off To-Dos. Here, well walk you through how to, first, add a new user and, second, how to edit user permissions.

Add Users

Step 1: Go to Account & Settings and select Settings from the dropdown menu.

Step 2: Select the Team Access tab.

To-Do List

Step 3: Click the Add User button in the right-hand corner.

Step 4: Enter your employees information and then select the proper role.

Each role allows for different levels of access to various features.

Admin Permission:

Adminscan access every feature and add other users.

Select the add-on "To-Do List Admin" to allow the user to view and respond to to-dos even if they are not assigned to them.

Team Member Permission:

Team Membershave limited access and cannot add users. If you select this role, you can choose what areas of the account the user can access like granting permission to only upload receipts and bills, permission to approve reimbursements, or be a To-Do List Admin.

Clicking Add Userwill send the user an invitation email. Once they accept, they can get to work!

Edit Permissions

If your new user is a Team Member, you can further customize their access to different parts of your inDinero account.

Step 1: Return to your Settings page via the Account and Settings dropdown menu.

Step 2: Click the name of the employee youd like edit from the Team Access tab.

Step 3: Check/uncheck the applicable boxes under Select user permissions. You can also edit their name and email from this window if needed.

Check out these articles on each available permission:

Upload Receipts

Upload Bills

Finance

Invoices

Approve Reimbursements

Bill Payments

Taxes

Documents

Step 4: Click Save onceyou'veupdated your employees permissions.

Now that you know how to add and edit users you can customize your teams inDinero experience!

Note: Each profile allows two free users. Each additional user is billed at $10/user.

inDinero understands that your time is importantthat's why taking upfront measures like adding vendors saves time in the long run and reduces daily manual errors when making bill payments.

Step 1: To add a vendor, navigate toBillsand chooseVendorsfrom the drop down.

Step 2:From theVendorspage, chooseNew Vendorin the upper right hand corner.

Step 3:Fill out the vendor information including their email.

If you plan on sending ACH payments now or in the future, check the "This Vendor will receive ACH Payments" for the client to receive an emailed invitation.

Select "Track 1099 Contractor Payments to this Vendor" for 1099 clients of yours.

Once finished, selectDoneto complete the process.

Alternatively, you can add a new vendor directly from the Make a Paymentpage. Click the Pay todrop-down menu and select Add New Vendor. A pop-up menu will prompt you to add all of the information inDinero needs to send money.

If the vendor has not accepted ACH payments, an email will be sent to the vendor, and the payment will remain in draft status.

Edit Vendors

No matter how you add one, once you add a new vendor you can manage and edit them.

Step 1:Navigate to theVendorspage (Bills > Vendors).

Step 2:From the Vendors dropdown, choose the desired name.

Step 3:Select the dropdown to the right of the Vendor Name and choose an action: Edit, Create a new bill, or disable vendor.

Bill Pay Settings captures your business information needed to send ACH and Check payments to your vendors.

here

Here, you can update your:

Mailing Address: Used for checks.

Signature: Who will be the "Signer" on a check.

Check Bank Account: Customize what bank account to use for check payments.

ACH Bank Account: Customize what bank account to use for ACH payments.

ACH payments do require a setup to stay compliant with inDinero's bill pay partner, Dwolla, more information on this setup may be found .

Be sure to save your updates and inDinero will capture your information for your next bill.

There are two ways to mark bills as paid: 1. Pay them through inDinero via ACH or check, or 2. Match them to their corresponding transactions (bill paid outside of inDinero ). Either way, you must first customize your Bill Pay Settings.

here Note: ACH payments require setup with, Dwolla, inDinero's bill processor partner. Check out more information .

If you have a bank linked to your inDinero account you can pay your bills via ACH or check by clicking Make a Payment from the Bills option in the left menu.

You can also pay bills from Bills List by clicking the payment icon.

In the payment form, you have two options:

Option A: Select Transaction Use this option if you know the transaction has already cleared the bank - this will allow you to easily populate the payment form with the existing transaction details: amount and date. Choose a transaction from the list and click Enter Payment.

Option B: Enter Payment Information Use this option if you would like to send the money now using ACH or Check OR you paid the bill outside inDinero, but you know the transaction has not yet cleared the bank. Choosing ACH or Check will save the payment record and automatically redirect you to the corresponding Send Money form to complete the payment.

Partial Payments

You can record a payment for less than the balance, simply override the pre-populated payment amount with the amount youd like to pay.

Recording a partial payment will change the bill status to Partial so you can easily identify partially paid bills in the Bills List.

inDinero can send money via ACH or check to anyone your business needs to pay. Both payment processes have a lot in common, but there are a few differences you should note before you begin.

Start by selecting Bills from the left menu bar and choose Make a Payment. From this page, you can choose ACH or Check depending on how your vendor accepts payments.

Ifyou'venever sent money to this particular payee then you will need to add them as a vendor first and have them accept ACH payments via email. You can either add it by selecting Add New Vendorin the drop-down menu from the Make a Payment - ACH screen or from the Bills > Vendors page.

In the New Vendor dialogue box, add the vendor's information including their email and check the "This vendor will receive ACH Payments" to send the invitation.

Pay Bills

ACH

Prior to sending ACH payments, you'll be prompted to update your bill pay setting tocapture your business information to stay compliant and get the full picture including items like Business and Executive Details as well as Business Owner information. See more here !

Once your bill pay information is setup, its simple to send an ACH payment. To begin, go to Bills on the left menu bar and select Make a Payment.

If youre sending money unrelated to a bill, select your vendor from the drop-down, input the payment amount, make note of any memos that may help you categorize this later, and click the Send button.

If youre sending money related to a bill, choose the vendor and a pop-up will appear with open bills. Select the bill you wish you to pay. Keep in mind, you can also initiate the Send Money feature directly from a bill by recording a bill payment and choosing ACH or Check. Please refer to the article for instructions.

After you send your payment, keep an eye on your ACH payment status by checking the Make a Paymenttab.

Submitted: The payment hasn't been sent yet, and can still be cancelled.

Processing: Payment will process anywhere from 4 to 6 business days.

Cleared: The payment has cleared.

Failed: There are a few reasons why your ACH may have failed. If the ACH payment billing failed, the Master User will receive an email notification.

Pricing

Pricing varies based on selected ACH processing time.

inDinero can send money via ACH or check to anyone your business needs to pay. Both payment processes have a lot in common, but there are a few differences you should note before you begin.

Ifyou'venever sent money to this particular payee then you will need to set them up first. You can either add it now by selecting Add New Vendorin the drop-down menu on this screen or see Add Vendors for more information.

Before you get started, please note that we have a $50,000.00 limit per check. If you would like to send more than $50,000.00 to the same recipient, please break up your amount into multiple checks.

Let's begin!

Check

Step 1:Go to Bills in the left menu and choose Make a Payment. From theCheck tab, select "Send Money" from the upper right hand corner to unveil a check template.

If youre sending money unrelated to a bill, select your vendor from the Payee dropdown and fill out pertinent information like the amount and memo.

or

If youre sending money related to a bill, choose the vendor from thePayee dropdownand a dialogue box will open with related bills. Then select the desired bill to continue adding check information like the amount and memo.

Step 3:You can even include an attachment like a cover letter or a copy of the invoice that youre paying by clicking the Add attachmentbutton. Click the Upload button to access your documents. Select the file that you want to attach. The attachment window will automatically close when the document is successfully uploaded.

Take note of the upload criteria:

Allowed formats are PDF, JPG, and GIF

Dimensions must be 8.5"x11" (PNG and JPG files will be adjusted accordingly)

DPI must be 300 for JPEG and PNG files

Maximum of 6 pages for PDF files

Step 4:Next, fill out the shipping information.

Our software will help you verify the address to ensure your check makes it to the correct destination.

Step 5:Now click the Sendbutton and your payee will receive the check within 10 to 15 business days. After you send your payment, keep an eye on your checks status by hovering over the truck icon in the Make a Paymenttab.

Submitted: The payment hasn't been sent yet, and can still be cancelled.

Mailed: Payment is on the way and will arrive between 10 to 15 business days. You can even track where you check is by taking note of the last zip code where it was scanned.

Cashed: Your check has been cashed.

Pricing

If Full Service Bill Pay is disabled each Check sent will be $2 and $3 for Full Service Bill Pay users.

While filling out your billing information is a part of the initial onboarding process, you may need to update your billing ACH or Credit Card information for your monthly inDinero subscription.

From your home screen, click Account and Settings in the upper right hand corner and select Settings from the dropdown and choose the Billing tab.

here

Here, select + Add New icon in the Payment Method section. Follow the prompts to add your account and routing number.

Not sure how to find banking information? Check out for where to find account and routing numbers.

Your Billing tab now reflects the newly updated banking account.

To Edit your Billing Information

You can always go back to this page to add a new billing account or edit the existing one by selecting the + Add New button or the Edit icon to the right of your connected account!

USA Patriot Act

Your finances are our top priority we also understand the need for speed and reliability when handling funds in and out of your account. Thats why inDinero has teamed up with Dwolla as our ACH payment partner.

Dwolla is committed to staying on top of their security and compliance just as inDinero prides itself on being your trusted source for your financial and tax needs. Read more about Dwolla here !

Under the, verifying the Know Your Customer (KYC) is a vital step to perform financial transactions all while remaining compliant. To do so, a Customer Identification Program (CIP) must be verified within Dwolla and will need to be verified in your Billing and Bill Pay sections.

Lets Begin!

1. Set up Billing

To start, navigate to your Billing section (Account and Settings > Settings) and click the Billing from the displayed tabs.

Here, select + Add New icon in the Payment Method section. Follow the prompts to re-add your account and routing number.

Your Billing tab now reflects the newly updated banking account.

To Edit your Billing Information

You can always go back to this page to add a new billing account or edit the existing one by selecting the + Add New button or the Edit icon to the right of your connected account!

2. Set up Bill Pay Settings

Next, its time to add your Bill Pay information. Its imperative that Dwolla captures your business information to stay compliant and get the full picture including items like Business and Executive Details as well as Business Owner informationdon'tworry, wedon'texpect you to know it all in one sitting! Save as a draft when you reach stopping points or even send an invite to Beneficial Owners to fill out their own information.

Step 1: To start, navigate to Bills > Make a Payment, and follow the prompts to add your business details and add any requested supporting documents.

Note: Please double check all filled out information to prevent processing delays on your end. Missing or mistyped information may lead to processing delays. Be sure to Save as Draft if information needs to be reviewed.

Step 2: Once your Business Details are confirmed, you will be prompted to add Beneficial Ownersor individuals who own 25% or more of the company.

Note: if you choose Sole Proprietorship as your business type, this section does not populate and youll be prompted to the Add a Funding Account tab after filling out the Business Details section.

Here, you can add their information! If the information is readily available, select Add Owner to populate and fill out the required information. Or have the individual fill out their own information by clicking Invite.

A To-Do is automatically created and updates are auto-populated in the Comments section when a person has, or hasnt, filled out their information. This allows you to either follow up with the individual(s) if needed or finish up the bill pay setup.

Step 3: Lastly youll need to verify or add your funding account.

If you had already added your financial account as shown in Step 1, select the account from the screen and select Next to add and complete.You may also add a different funding account by selecting + Add new and follow the prompts to add the account and routing number to complete.

3. Set up Vendors to Receive ACH Payments

Vendors must accept the payment processors privacy policy and terms of service to receive electronic payments.

If you are setting up a new vendor

Step 1: Navigate to Bills > Vendors > Add New Vendor to populate the vendor form.

Step 2: Fill out the vendor information and check the box for This vendor will receive ACH Payments.

Step 3: An email is sent to the vendor to accept the terms of service. Once accepted, youre ready to send ACH payments!

If you are setting up an existing vendor

There are two ways to request your vendor to accept the terms of service:

One way is to find the client on the Vendors page, add their email if missing, and check the box for This vendor will receive ACH Payments to initiate.

Alternatively, you may create the payment under Make a Payment and be prompted to send the vendor the terms of service email from there.

You will be prompted to add an email if one is not on file yet, as shown here:

Have Any Questions?

We're here to help! Reach out to your dedicated inDinero team at 855-INDINERO, or email [email protected].

Expense-related Categories

Accounts Payable

Advertising Expenses

Auto/Fuel

Bank/ATM/Credit Card Fee

Content Production

Contractors

Cost of Goods Sold

Deposit Assets

Entertainment

Equipment Assets

Furniture Assets

Groceries

Insurance

Intangible Assets

Inventory Assets

Legal

Office Expenses

Other Expenses

Payment Processing Fee

Payroll

Personal Expenses

Professional Services

Refund

Rent

Restaurants/Dining

Taxes (Federal/State/City)

Travel

Uncategorized

Utilities

Web Services

Accounts Payable

Accounts payable is money a company owes to a creditor.

Advertising Expenses

Advertising expenses relate to any money spent on promoting the company through advertising. This can relate to traditional and web-based advertising.

Auto/Fuel

Anything relating to vehicles, like gasoline bought on a business trip or a set of new tires for a company truck.

Bank/ATM/Credit Card Fee

This relates to any fee or charge issued by a banking institution or credit card company, like an ATM fee.

Content Production

Content production includes written, visual, and video content.

Contractors

The contractors category is broken up even further into domestic, international, and other.

Cost of Goods Sold

Costs of goods sold relate to direct costs attributable to the production of the goods sold by a company.

Deposit Assets

Deposit assets include security deposits paid to your offices property owner.

Entertainment

Entertainment relates to employee outings or entertaining clients.

Equipment Assets

Equipment assets include machinery, tools, vehicles, or any other tangible asset that you can use to create and sell your product or service.

Furniture Assets

Exactly as it sounds, furniture assets relate to chairs, tables, desks, and any other office furnishings your business possesses.

Groceries

Buying snacks, chewing gum, or fresh fruit for the office? Categorize it under groceries.

Insurance

Any business-related insurance expense should be categorized here.

Intangible Assets

Intangible assets are not physical in nature. Intellectual property like copyrights, goodwill, trade names, and patents would be categorized this way.

Inventory Assets

Raw materials as well as completely finished unsold goods are categorized as inventory assets.

Legal

Any transactions categorized as legal should be directly related to payments issued to law firms for legal services.

Office Expenses

Office expenses relate to things that are bought for the purpose of office upkeep, like new carpeting or paint. This category can be broken down further to include office supplies, which include tangible, everyday supplies like printer paper, pencils, and toilet paper.

Other Expenses

Any business-related expense that doesnt fit in another category should be categorized here.

Payment Processing Fee

Any fee that youre charged when you pay a bill online or over the phone should be categorized as a payment processing fee.

Payroll

Any expenses relating to paying employees need to be categorized as payroll.

Personal Expenses

This category can be tricky, so follow the IRS guidelines below:

Categorize a transaction as a Personal expense when:

You would include the money used to pay personal expenses in your business income when your business earned it.

You would not write off these expenses as business expenses because they are not ordinary and necessary costs of carrying on your trade or business.

Also, keep in mind:

Personal, living, or family expenses are generally not deductible.

It is a good idea to keep separate business and personal accounts as this makes it easier to keep records.

Professional Services

Paying an accountant, architect, or construction company are just a few examples of the transactions that can be categorized as professional services.

Refund

Refunds you issue to clients or customers should be categorized as refund.

Rent

This involves business-related rent payments.

Restaurants/Dining

Any business transaction relating to restaurants and dining, like taking a potential client out for lunch or taking your employees out for pizza. Keep in mind this is an easy place to mix personal transactions with business transactions, so take caution that you only categorize restaurant transactions that are directly related to your business.

Taxes (Federal/State/City)

Money spent paying federal, state, or city taxes should be correctly categorized as taxes.

Travel

Trips you take for business purposes are tax deductible. Also, meals you eat while traveling can be classified here as well.

Uncategorized

If no category is set, the transaction will be uncategorized. These will need to be categorized at the end of the month.

Utilities

Electric bills, gas bills, and the like all get categorized as utilities.

Web Services

Web services include wireless internet for your office or paying for cloud-based server space.

Revenue-related Categories

Accounts Receivable

Advertising Revenue

Convertible Debt

Equity Investment

Income

Interest

Loan

Other Income

Rent Income

Reward/Cash Back

Royalties Income

Transfers

Accounts Receivable

Accounts receivable applies to money owed to a company from its debtors.

Advertising Revenue

All money earned from advertising should be categorized as advertising revenue.

Convertible Debt

This is a type of bond that the holder can convert into a specified number of shares of common stock in the issuing company or an equivalent amount of cash.

Equity Investment

Any investment revenue that comes from shareholders will be categorized here.

Income

Income is all money you receive from providing a product or service, or through investments.

Interest

Any interest payments should be categorized as interest.

Loan

Any revenue that comes from sources that are expecting to be paid back should be categorized as a loan.

Other Income

The category other income applies to any source of income thatcan'tfit into any other income category.

Rent Income

Any income you receive from tenants in properties you own should be categorized as rent income.

Reward/Cash Back

Any reward you gain from using a product, like cash back on credit card purchases, is categorized as reward/cash back for tax purposes.

Royalties Income

Income received from royalties should be categorized here.

Transfers

Money gained through a transfer from another account should be categorized here.

Transaction Activity

This notification type will alert you when new transactions are downloaded to your inDinero platform.

You can enable this notification by navigating to your Notification Settings and checking the box next to "New transactions are downloaded."

Notification Settings

Specific Transaction Types

Thisnotification typehelps you track activities like:

When a deposit over $1000 is made

When a purchase of over $1000 is made

When an expense is paid

To receive this notification type, navigate to your and check the boxes under Specific Transaction Types.

Your tax filing can have a lot of moving parts, but the Tax Dashboard allows you to see the big picture and organize everything you need to file for the year.

Each section will help you with a different part of the tax preparation process. Check out each tool in the articles linked below:

New Forms

Incomplete Forms

Forms with Further Input Required

Review Complete Forms

Missing Documents

Financial Sign Offs

When you see the Missing Documents portion of your Tax Dashboard displaying a number, this means that your tax team still needs additional documentation to close out your financials.

Selecting the Missing Documents tab will take you to a page that shows the outstandingdocuments yourteam needs. From here, you can upload the missing documents straight to the platform by either drag and drop, or selecting from your computer.

Your chart of accounts is the key or legend to your financial statementsit dictates the organizational structure for categorizing every transaction related to your business.

Heres an example of the out-of-the-box inDinero Chart of Accounts:

reach out to your accounting team

Choosing a Chart of Accounts

If youre in the onboarding process or changing your financials from cash to accrual, youll want to consider your chart of accounts carefully. You have a few options:

Use our basic chart of accounts templates (attached, below) these work for most businesses.

Use your prior/existing chart of accountssend us a copy to keep consistent.

Use our template and customizeif you want a little more specificity to your business

No matter which option you decide to go with, the goal is to choose a Chart of Accounts structure that will keep your businesss financial data as organized as possible.

Chart of Accounts Basics

Your chart of accounts (COA) is a listing of all accountswhich are like categoriesthat our bookkeepers and accountants use to organize your financial transactions from your general ledger in a way that provides value to you as a business owner.

Your chart of accounts determines what useful categories are displayed so that you and your partners, investors, accountants, and tax preparers can understand your financial activity.

For example, you may want to have multiple categories of revenue, like recurring subscription services versus one-off sales, or you may want to track specific R&D expenses.

All COAs have the same basic structure:

Assets

Liabilities

Equity

Revenue

Expenses

These five types of accounts are shown across your two most important and most widely used financial reports, the P&L (revenue and expenses) and Balance Sheet (Assets, liabilities, and equity).

Each of these types of accounts is subdivided into accounts and subaccounts to more accurately tag and represent your financial activity.

Updating your chart of accounts

At any time, we can add, remove, or rename any account. Because changes to the chart of accounts can impact your reports immensely, please to make any changes. Well evaluate the impact and make the change for you.

Chart of Accounts Templates

If you're on cash accounting, use the Basic Cash chart of accounts

If your books are on the accrual accounting method, take a look at the Basic Accrual chart of accounts.

If you have inventory, start with the Inventory chart of accounts.

We can only guarantee a timely filing if your tax questionnaire is submitted according to these deadlines. Please note that these deadlines apply to entities filing for fiscal year end 12/31/2019.

Click here for a full list of inDinero's tax deadlines!

Entity Type

TQ Due Date

S Corporation and Partnership

1/31/2020

LLC/SMLLC

1/31/2020

Delaware Franchise Tax (regardless of Entity)*

2/14/2020

San Francisco Gross Receipts and Payroll Taxes

2/14/2020

Foreign Bank Account Report (FBAR)

2/14/2020

C Corporation

2/14/2020

Sole Proprietorship

2/14/2020

San Francisco Business Property Tax

3/20/2020

Exempt Organizations and NPO

4/24/2020

Flow-Throughs and C Corporation Filing on Extensions

6/1/2020

*For DE Franchise Tax, if the Tax Questionnaire is not completed by Feb 14, 2020, you must complete the following forms to ensure a timely filing:

Basic information

Diagnostic

Shareholder information (including cap table)

Delaware form

The dates below outline when information and approval related to specific tax filings are due to your inDinero team.

Please note that the following dates are not the IRS due dates. This resource is meant to act as a general guidelinemake sure to consult with your dedicated service team for clarification on your company's specific deadlines.

January

February

March

April

May

June

July

August

September

October

November

December

January

1/17/2020

Form 1099 All information must be submitted to inDinero by this date.

Form 3921All information must be submitted to inDinero by this date.

1/31/2020

Form 1099 and Form 3921Last date to submit filing.

Income Tax Filing & Full Tax Questionnaire - Flow-throughs (Form 1065, 1120S)Latest date to submit information to inDinero for on time filing. Your team may set an earlier date for your specific target deadline on a case-by-case basis, but this is generally the last cut-off before your income tax becomes targeted for an extension filing.

February

2/14/2020

San Francisco Gross Receipts and Gross Payroll Taxes All information must be submitted to inDinero by this date for on time filing.

Delaware Franchise Tax Filing - Corporation All informationincluding the Delaware Tax Questionnaire formmust be submitted to inDinero by this date.

Income Tax Filing & Full Tax Questionnaire - C Corp (Form 1120)Latest date to submit information to inDinero for on time filing. Your team may set an earlier date for your specific target deadline on a case-by-case basis, but this is generally the last cut-off before your income tax becomes targeted for an extension filing.

2/28/2020

San Francisco Gross Receipts and Gross Payroll Taxes Last date to submit filing.

March

3/1/2020

Delaware Franchise Tax Filing - Corporation Last date to submit filing.

3/16/2020

Income Tax Filing and Extension - Flow-throughs (Form 1065, 1120S) This is the IRS deadline to file returns or the appropriate extension

New York - Mandatory First Installment Taxpayers who owe more than $1,000 in New York are required to make this payment.

03/20/2020

San Francisco Business Property Tax All information must be submitted to inDinero by this date.

Indiana Personal Property TaxAll information must be submitted to inDinero by this date

April

4/01/2020

San Francisco Business Property Tax Last date to submit filing

4/15/2020

Income Tax Filing and Extension - C Corps and Personal Returns (Forms 1120, 1040)This is the IRS deadline to file returns or the appropriate extension.

FinCEN Foreign Bank Account Reporting (FBAR)Last day to submit report for original filing deadline.

4/24/2020

Income Tax Filing Extension - Exempt Organizations (Form 990)Latest date to submit information to inDinero for timely filing of extension.

May

5/7/2020

San Francisco Business Property TaxExtended Deadline: Last date to submit filing without penalty

5/15/2020

Income Tax Filing and Extension - Exempt Organizations (Form 990)This is the IRS deadline to file returns or the appropriate extension

Indiana Personal Property TaxLast day to submit filing.

5/22/2020

Delaware Franchise Tax Filing - LLC Last date to submit information to inDinero for timely filing.

June

6/1/2020

Delaware Franchise Tax Filing - LLC Last date to submit filing.

Extended Income Tax Filing & Full Tax Questionnaire and Books Closed - All Entity TypesLatest date to complete your 2019 books and submit your information to inDinero for filing on the extended deadline. Your team may set an earlier date for your specific target deadline on a case-by-case basis, but this is generally the last cut-off to close the books for timely filing of the returns.

July

No scheduled deadlines at this time.Enjoy your summer!

August

08/14/2020

Extended Income Tax Filing - Flow-throughsLatest date to submit information to inDinero for extended deadline filing. Your team may set an earlier date for your specific target deadline on a case-by-case basis, but this is generally the last cut-off before additional late fees may apply.

September

9/4/2020

Extended Income Tax Filing - C CorpsLatest date to submit information to inDinero for extended deadline filing. Your team may set an earlier date for your specific target deadline on a case-by-case basis, but this is generally the last cut-off before additional late fees may apply.

Extended Income Tax Filing - Personal Returns (1040)Latest date to submit information to inDinero for extended deadline filing. Your team may set an earlier date for your specific target deadline on a case-by-case basis, but this is generally the last cut-off before additional late fees may apply.

9/15/2020

Extended Income Tax Filing - LLCs, Partnerships, and S CorpsThis is the IRS deadline to file returns. Last date to submit filing.

October

10/02/2020

Extended Income Tax Filing - Exempt Organizations (Form 990)Latest date to submit information to inDinero for extended deadline filing.

10/15/2020

Extended Income Tax Filing - C CorpsThis is the IRS deadline to file returns. Last date to submit filing.

Extended Income Tax Filing - Personal Returns (1040)This is the IRS deadline to file returns. Last date to submit filing.

Extended FinCEN Foreign Bank Account Reporting (FBAR) This is the IRS deadline to file returns. Last date to submit filing.

November

11/16/2020

Extended Income Tax Filing - Exempt OrganizationsThis is the IRS deadline to file returns. Last date to submit filing.

DecemberHappy holidays! No scheduled deadlines at this time.

**Please note that Sales and Use Tax deadlines varies depending on the State and the filing frequency.

Its our goal to provide you an easy and empowering experience with the financial aspects of running the business. Occasionally, as circumstances fluctuate, you may question if inDinero remains the right choice for your business.

inDinero is equipped to grow with youwhether your revenue has rapidly increased, youre working on a round of funding, or even if your business has scaled back. Before canceling your inDinero service altogether, connect with your dedicated inDinero team to see if a service listed below may be more beneficial for you. Heres how some inDinero clients have found success when making a similar decision:

Rescope to Cash or Accrual Method Accounting

Your inDinero team closely monitors the trends of your business to ensure that your business needs are met. Switching from one accounting method to the other may be valuable for your businesss needs.

While Cash Method is beneficial for small businesses because it shows real-time cash flow (recognizes revenue when cash is received and expenses when paid); Accrual Method is beneficial for projecting long-term business planning because revenues and expenses are recorded when incurred. These methods, though different, are advantageous for the right business model.

Fractional CFO Services

CFO services offer features like board representation, establish banking relationships, and assist in negotiating equity and debt funding. Overall, a CFO provides your company with business and financing planning like budgets, forecasts, variance analysis, and external audit preparation.

Advanced Tax Planning

Though inDinero has tax features shown here, this additional service covers business formation and entity selection, tax planning and prep -including international. Tax experts also assist with tax stock option planning and business succession planning all while making sure that you stay tax compliant.

Additional inDinero Platform Features

inDinero strives to anticipate your accounting and tax needs. The platform offers additional features that may be helpful to you and your team.

Receipt matching

Customer Invoice and Payments

Standard Billpay: Price varies based on processing time selected for ACH/$2 Check

Full Service Billpay: Price varies based on processing time selected for ACH/$3 Check

Employee and Contractor Reimbursements: $1/batch payment

Temporary Hold

We understand you may experience unforeseen circumstances that affect your budget. If this comes up, you do have the option of pausing all support service but keeping your account open for $150 a month.

If you opt to pause your support service, the system will continue to pull and auto-categorize transactions and you will still be able to access reports and in-app functionality while saving for a short-term period.

When the time comes to get your account back on-track, well provide an estimate for the backed accounting required to get current.To place a hold on your inDinero account, or learn more about other cost-saving options, contact your team from your inDinero Help Center.

However, if you decide canceling is the best option, well be sad to see you go!

Cancel Account

To cancel your account, contact your primary inDinero contact (either your Assistant Controller or Controller) directly. You can do this from your inDinero Help Center or give us a call at 855-463-4637.

Note: Please be aware that there is a 60-day cancellation policy and fee (outlined in your engagement letter). This allows your inDinero team to close your books for the current month, help you or your new accountant(s) with off-boarding and migration, preparation of a data-migration packet, etc.

NOTE: This feature is not standard at this point in time. If you are interested in adding it to your account, reach out to your dedicated service team today!

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While our basic Bill Pay feature requires that you enter all your bill information by hand, our Full Service Bill Pay feature can help streamline your accounts payable process!

Simply forward your bills or vendor invoices to [email protected], and your team will transcribe all the information from each bill into your inDinero account. So, you can always be sure your accounts payable are updated and accurate without any time-consuming data entry.

All thats left for you to do is approve and schedule the paymentsleaving you total control of your cash flow.

admins and team members with Upload Bills permissions

Basic Bill Pay

All registered emails of admins and team members with Upload Bills permissions can sendbills to [email protected]. From there, the bill will automatically upload to Draft Bills in the Vendors and Bill Payments section of your dashboard.

All bills in Draft Bills are viewable and editable. You will be responsible for inputting information such as the associated vendor.

Full Service Bill Pay

All registered emails of can sendbills to [email protected]. From there, the bill will automatically upload to Draft Bills in the Vendors and Bill Payments section of your dashboard.

Once the bill is automatically uploaded to Draft Bills in the Vendors and Bill Payments section, your service team will transcribe all the information about the bill they can find in the email and attachment.

All bills in Draft Bills are viewable and editable, so you can always change anything that your team inputs on your behalf.

Pricing

Please be aware that Full Service Bill Pay users will need to choose their processing time/price per ACH and $3 for Check bill payments.

In order to track and analyze your finances and provide you an at-a-glance dashboard of your finances, your team needs access to your existing accounts. Follow the instructions below from Wells Fargo to allow inDinero to download your account activity, or watch this walk-through.

Log into your account.

Click Add/Manage Guest Usersfrom the Account Servicesdrop-down menu.

Click the Manage Guest Userslink located under the Account Accessheader.

Client Uploads

Use the information below to create a Username/ Password.

First NameinDinero

Last NameFinance Team

Email [email protected](e.g. if your company name is Evolve Enterprises, the email will be [email protected])

UsernameYourcompanyname8(e.g. if your company name is Evolve Enterprises, the online ID should be Evolveenterprises8)

PasswordPlease create a secure password of your choice. Here, indinero8 is an example.

Select View Onlyaccess level for every company account and press submit.

Please make note of the credentials you created and upload it to in your dashboard.

You have questions about the Section 7216 form and we have answers! This is an unfamiliar subject, we know, so we've compiled the most common questions into the FAQ below.

What is the Section 7216 Consent to Disclosure Form?

You can find the technical explanation in this IRS publication. In our words, the Sec. 7216 Consent to Disclosure is a safeguard enacted and regulated by the IRS to ensure that tax preparers are safe and transparent in their tax preparation processes to mitigate security risks related to the sharing of sensitive personal data. We believe you have the right to be fully informed about who has access to your tax data and where its being processed.

Can I keep working with inDinero if Idon'tsign the 7216?

Much of inDineros accounting and tax teams are located in our Philippines office, and we do not have the ability to provide any tax services to your account from the US only. We cannot work with companies who do not sign the 7216 on any tax engagements because our Philippines office has access to company and personal information stored in the inDinero account.

What happens if my 7216 expires?

We do our very best to make sure that you are kept in the loop as your expiration date expires. Three weeks prior to the expiry date, an automatic urgently marked to-do is placed in your queue for you to review, sign, and mark as complete.

If you aren't able to get to this to-do by your expiry date restriction to the Tax Questionnaire is in place and you'll be redirected to sign your 7216.

Why is inDinero asking me to sign the Consent to Disclosure?

Tax return preparers must obtain consent when sharing tax return data with any third party. One particular provision of Sec. 7216 is that tax preparers must gain explicit consent if their tax return data will be shared with a foreign-based preparer (a preparer not in the US). Since inDinero has office locations in the Philippines, we must gain your consent to allow our Philippines based preparers to prepare your return. The calendar date selected gives consent to your inDinero team for one year until renewal is requested.

Are my returns being outsourced?

No, our Philippines office is an offshore team, not an outsourced function of inDinero: they are legitimate employees of inDinero and have direct managers here in the US.

How is data protected while being made available to employees outside the US?

Given that we are a tech company and a tax practice, we're focused on data security for all of our clients. Our platform, data storage, and tax software have security measures to prevent a security breach.

Whycan'tinDinero process my returns in the U.S?

Our business model is intentionally designed to ensure quality accounting and tax services at an economical price - this design works because we have a paired Philippines and US team. All of our internal structures are based on that model and support the sharing of client data with the tools we have.

Can you mask my Social Security Number (SSN) or financial data and still prepare my return?

We cannot mask the SSN or restrict your financial data as our internal structure does not support this. Even if we prepped the income tax return in the United States, the data is stored in our cloud, which every team member has access to (Sec. 7216 is designed to prevent this without client consent).

Are you looking for additional information, have questions or concerns? Talk to your inDinero team today or email us at fullservice@indinero, we're here to help!

Occasionally transactions must be split to reflect processing fees or divide bulk payments into separate category amounts.

For example, Jane Smith from Lyons Den sent an invoice for $11,000 and the recipient paid it. However, they left Lyons Den with the processing fee of $178.64. Jane will use this feature to split the transaction to represent the processing fee and remaining total received of $10,821.36.

Step 1: Navigate to Accounts and select Transactions. Select the bulk transaction from the list or use Show Transaction Filters to narrow down the search.

Step 2: Select the dropdown arrow to the right of the transaction and click Split Transaction.

invoices

Step 3: A popup window appears to customize the split transaction. The default splits the transaction in two equal ways. You can use the dropdown in the upper right to split the transaction up to 12 ways or by selecting + Add More on the bottom left hand corner.

If dimensions are enabled, the popup window includes dimension drop downs, shown here:

For this example, Jane will edit this transaction to reflect the total invoice amount and a negative amount for the processing fee like this:

The total sum amount will appear on the top left hand corner to cross-check.

Step 4: Select Save to complete and populate the split amounts under Transactions.

The inDinero service team can now link the transactions to the and mark as paid and resolved.

In order to track and analyze your finances and provide you an at-a-glance dashboard of your finances, your team needs access to your existing accounts. Follow the instructions below from American Express to allow inDinero to download your account activity.

While American Express does not offer guest access, you may assign inDinero as an Account Manager with Limited Access or provide monthly statements and CSVs into your Documents. Let's begin!

Instructions

Step 1: Sign in to your American Express account and navigate to Manage Users.

Step 2:Add Account Manager with Limited Access and use the following information where applicable:

Users Full Name:inDinero Finance Team

Email Address:Due to American Express security, please add your email address rather than your inDinero one.

You will receive a confirmation code to complete setup, but will require the knowledge of sensitive information.

Online ID:yourcompanyname8(e.g. if your company name is Evolve Enterprises, the online ID should be Evolveenterprises8)

Password:Please create a secure password of your choice. The password will be updated by your inDinero finance team.

Date of Birth: Incorporation Date (month/date) and 1980 (year) ie: 07/04/1980

Social Security Number: Your company's EIN.

Phone Number:415-580-1571

Step 3:Follow the registration email to confirm with the code given and complete setup.

Step 4:Save theOnline ID and Passwordyou just createdin a text document, encrypt it with the last four digits of your company's EIN, and upload it to Client Uploads.

Manual Uploads

Alternatively, you may provide monthly statements and CSVs to your Client Uploads for your service team to import into your inDinero account.

In order to track and analyze your finances and provide you an at-a-glance dashboard of your finances, your team needs access to your existing accounts. Follow the instructions below from Carta to allow inDinero to download your account activity.

Instructions

Step 1: In your Carta account, selectRoles and Permissionsfrom the "Company" tab dropdown.

[email protected]

Step 2:ClickAdd Userfrom the upper right hand corner.

Step 3: Enter the requested information and select the role you would like that team member tohave (Company Viewer).

Full Name: inDinero Financeteam

Email: [email protected] (e.g. if your company name is Evolve Enterprises, the online ID should be [email protected])

Title:Accountant

Phone number:415-580-1571 if applicable

Permissions:Company Viewer

Step 4:ClickAdd Userto invite your inDinero team.

Step 5:The invited team member(s) will receive an email from Carta. Advise them to open the email and follow the instructions in order to activate their Carta account.

We're here to help! Please reach out towith any questions on your setup process.

In order to track and analyze your finances and provide you an at-a-glance dashboard of your finances, your team needs access to your existing accounts. Follow the instructions below from Brex to allow inDinero to download your account activity.

Instructions

Step 1: In your Brex dashboard, click "Cards and Users."

Step 2: Click "Add User."

Step 3: Enter the requested information and select the role you would like that team member tohave (Bookkeeper).

Full Name: inDinero Financeteam

Email: [email protected] (e.g. if your company name is Evolve Enterprises, the online ID should be [email protected])

Phone number:415-580-1571

User ID:yourcompanyname8(e.g. if your company name is Evolve Enterprises, the online ID should be Evolveenterprises8)

Step 4: Click on Send Invites.

Step 5: The invited team member(s) will receive an email from Brex. Advise them to open the email and follow the instructions in order to activate their Brex account.

Business trip or out to lunch with potential partners where ever you are, upload your companys receipts straight from the palm of your hand!

While you can continue to email receipts to [email protected] or add them directly into your dashboard shown here, the mobile app lets you get even more done while on the go!

here

Upload a Receipt to the Mobile App

Step 1: Open your inDinero iOS or Android mobile app! If you havent downloaded yet, check out for more information.

Step 2: From the bottom panel, choose Add Receipt.

Step 3: Select the plus (+) sign in the upper right hand corner.

Step 4: Fill out the requested information and select Save.

Your receipt is automatically saved in a to-do so you can easily view them in one easy to read list!

Review, Update, and Delete Receipts

Occasionally, you may need to view, update, or remove an uploaded receipt.

To review a receipt, simply scroll and select the desired receipt to populate its information or use the top search bar to locate by vendor or subject. Then tap the receipt to view all information.

Update your receipts with the status In Review. Simply click into any line to easily edit the field and select Update to finalize.

If the status is set to Complete you can still review the information, but you may not make any additional edits.

Delete a receipt with an In Review status by selecting the ellipsis () in the upper right-hand corner and select Delete from the dropdown.

View Submitted Receipts in Your To-Do List

Easily view any of your uploaded receipts all in one place! From your mobile app, choose To-Do List from the bottom panel and select the Complete tab.Here, the submitted bills and receipts along with other completed to-dos are listed.

[email protected]

We understand that business owners need to be everywhere at once, so we make it easy to manage all your to-dos from one place. Instead of switching screens to resolve tasks, everything you need to review and check off is right within your inDinero To-Do List via desktop and iOS or Android mobile app!

To begin, go to your Analytics Dashboard and select the To-Do List icon from the top floating navigation bar.

Alternatively, you can always access your To-Do List from the Tools dropdown list. Also, selecting the bell icon in the top navigation lets you easily know if you have open to-dosif there are any open to-dos, To-Dos will be listed in the dropdown for you to select!

Tour of your To-Do List

Overview

You can easily search or filter by description, due date, high-priority, or unread to-dos. You can zone in even further by filtering specific dates or types like any Onboarding or Year End to-dos!

You can easily see if a To-Do is unread, past due, marked as high-priority, and if its recurring or has attachments or a comment thread.

Unread or Read: a bold to-do indicates that it is unread. You can even open up your to-do and select Mark as Unread as a reminder to come back to it later!

Overdue: A red due date means that a to-do is overdue and requires your immediate attention.

Urgency: High priority tickets are marked with an exclamation icon. For example, your financial team may add the icon if a tax deadline is nearing.

Icons: Comments or attachments in a to-do are indicated in the right-most column. This section also indicates if a to-do is recurringlike a request for monthly bank statements.

Tabs

Your To-Do List separates your active and solved to-dos by the To-Do and Complete tabs.

The To-Do tab lists all new, in progress, and in review requests.

New: Your most recently created to-dos are at the top and need your attention to see what type of action is required.

Note: It will not be New once you have done an action on the to-do unless you select Mark as Unread prior to taking any action.

In Review: You have marked the to-do as Complete; however, your inDinero team has responded with a comment rather than solving the to-do.

In Progress: Although there may be comments or documents exchanged with your inDinero finance team, the to-do remains unsolved.

The Complete tab lists all to-dos that are marked as complete.

When you mark a to-do as complete, the status changes to In Review. From here, your inDinero team may reach out to clarify or solve the to-do. If your inDinero team does not mark it as complete, but performs an action like writes a comment, the to-do will be moved from Complete back to the To-Do tab.

The status will change to Complete once your inDinero team has reviewed the to-do. It will move the to-do from active to archived and no further action may be taken on that particular to-do.

Collaborate and Solve To-Dos

To-dos are created for a variety of reasons. From urgent items needed for a successful onboarding to Month End requests like resolving flagged transactions, to-dos play a big part in your businesses health.

Depending on the To-Do, you may be requested to review transactions, add documents, answer or ask a question in the Comments, or easily come back to the to-do later by marking it as unread.

Flagged Transactions

Instead of having to comment on individual flagged transactions, a to-do captures grouped related transactions so you can easily review and bulk update from one place.

For example, Jane Smith from Lyons Den needs to review a To-Do and update the transaction category for Berts Bagel Shoppe.

Jane can select an individual transaction or select all or some to edit multiple transactions from the populated dialogue box shown below.

The description, category and dimension can be updated from one spot. Once everything looks correct, select Apply to save!

Documents

Upload requested documents straight into your To-Do to confidently check it off!

For example, Jane Smiths finance team requested their March bank statements.

Select Add document to add one or multiple documents. The files are automagically uploaded into the Client Uploads sectionno need for double work on your end!

Comments

A true time saver, the Comment feature is the go-to spot to collaborate with your inDinero team about a particular To-Do!

Similar to texting, or SMS, you can send and receive messages within a To-Do to ask and resolve questions. The comment thread is captured in each To-Do, as well as your Activity Log, so you can always review past collaborations.

See how the inDinero mobile app makes the commenting feature the perfect on-the-go tool here !

Solve

Once you have reviewed and taken action on a To-Do, simply select Mark Complete within the To-Do! Your inDinero finance team will be notified that the request has been completed.

One more financial task checked-off so you can get back to growing your business!

Notifications

Add To-Do List Admins

While the Master User of the account will be able to view and collaborate on each to-do, checking off to-dos may fall under another inDinero users job roles.

To add an Admin or a Team Member to view, manage, and solve a to-do, navigate to Account and Settings > Settings > and choose Team Access from the available tabs.

Select the desired person and click the To-Do List Admin radio box and save.

To-Do Summaries

Choose daily or weekly To-Do summaries that best fits your business needs!

From your Settings section under the Account and Settings dropdown, select Notifications to view and adjust your email settings.

Your To-Do summary email provides an overview look of all your open to-dos, including whenthey'redue and what type of request they are. Click the View To-Dos button to begin checking them off!

New To-Dos

Always be in the loop when youre assigned a new to-do!

Automated emails and push mobile notifications lets you know when a new to-do has been assigned. Note: If you opt for daily To-Do Summary emails, any new to-dos will be added here and not a separate email.

High-Priority To-Dos

Used when needed, High-Priority To-Dos are considered the most urgent requestslike needing your signature for a tax deadline. In this case, email and push mobile notifications are sent daily until solved.

New Comments

We understand its important to get timely and accurate answers! When your finance team replies to you via the To-Do Comments, youll be notified by email and push mobile notifications so you can review and check it off.

Mobile To-Do List

Like having an accountant in your pocket, add the inDinero iOS or Android app to check off your important financial requests right from the palm of your hand!

Download the App

Step 1 Navigate to your Apple App Store or Google Play

Step 2 Search for inDinero Startup Accounting

Step 3 Download the app. Note: Currently, the mobile app is available for iOS systems 11.0 or higherin other words, for iphone 5s or later and Android 7s and up.

Step 4 Sign in with your email and password associated with your inDinero login to start checking off those to-dos!

Using the App

Scroll through (or filter!) through your To-Do List to review and solve on the go!

Select an individual To-Do to review the description, edit transactions, add documents, and send and receive messages with your inDinero finance team.

If youre ready to mark the To-Do as solved, or want to come back to it at a later time, select the ellipsis from the top right-hand corner (...) to mark as Unread or Complete.

Notifications

Stay in the know, on the go, with mobile push notifications. Youll be notified when a To-Do has been created, marked as high-priority, or if your financial team has sent a message.

You can easily adjust your notification preferences in your inDinero settings. Choose Notifications, select the app, and adjust factors like sound, badge icon, and where you prefer your notifications to show up ie: just your lock screen or as banner.

Have any questions?

We're here to help! Reach out to your dedicated inDinero team through chatwe're available Monday through Friday 9am-5pm PST, call 855-INDINERO, or email .

Create new draft bills right from the palm of your hand! All thats left for you to do is review and pay!

here Upload a Bill to the Mobile App

Step 1: Open your inDinero iOS or Android mobile app!

Step 2: From the bottom panel, choose Add Bill.

Step 3:Select the plus (+) sign in the upper right hand corner.

Step 4:Fill out the requested information and select Save.

Your bill is automatically saved in a to-do so you can easily view them in one easy to read list!

Review, Update, and Delete Bills

Occasionally, you may need to view, update, or remove an uploaded bill.

To review a bill, simply scroll and select the desired bill to populate its information or use the top search bar to locate by vendor or subject. Then tap the receipt to view all information.

Update your bills with the status In Review. Simply click into any line to easily edit the field and select Update to finalize.

If the status is set to Complete you can still review the information, but you may not make any additional edits in the mobile app. However, you may always edit a bill prior to making a payment. More information on that can be seen here !

Delete a bill with an In Review status by selecting the ellipsis () in the upper right-hand corner and select Delete from the dropdown.

Stay On Top of Upcoming Payments

The mobile app home page lists all outstanding and upcoming bills. Here, you can see totaling amount and whether it's overdue, due today, or coming up. Review for bill payments.

View Submitted Bills in Your To-Do List

Easily view any of your uploaded bills all in one place! From your mobile app, choose To-Do List from the bottom panel and select the Complete tab. Here, the submitted receipts and bills along with other completed to-dos are listed.

Like having an accountant in your pocket, add the inDinero iOS or Android app to check off your important financial requests right from the palm of your hand!

Google Play

Download the App

Download the App

Step 1 Navigate to your Apple App Store or

Step 2 Search for inDinero Startup Accounting

Step 3 Download the app.Note: Currently, the mobile app is available for iOS systems 11.0 or higherin other words, for iphone 5s or later and Android 7s and up.

Step 4 Sign in with your email and password associated with your inDinero login to start checking off those to-dos!

Using the App

Scroll through (or filter!) through your To-Do List to review and solve on the go!

Select an individual To-Do to review the description, edit transactions, add documents, and send and receive messages with your inDinero finance team.

If youre ready to mark the To-Do as solved, or want to come back to it at a later time, select the ellipsis from the top right-hand corner (...) to mark as Unread or Complete.

Notifications

Stay in the know, on the go, with mobile push notifications. Youll be notified when a To-Do has been created, marked as high-priority, or if your financial team has sent a message.

You can easily adjust your notification preferences in your inDinero settings. Choose Notifications, select the app, and adjust factors like sound, badge icon, and where you prefer your notifications to show up ie: just your lock screen or as banner.

Need to download or print your transactions? Heres how to export your transactions as a .CSV file:

From the Transactions tab, select Export Transactions.

Sort Transactions

Confirm if youd like to export all of your transactions or if youd like to go back to filter out specific types of transactions.( See )

When you press the Export button, your transactions will download to your computer as a .CSV file.

The easiest way to take advantage of inDineros Bill Pay feature is to simply forward all your bills to your service team at [email protected] or via the mobile app as shown here. Your team will transcribe and catalog the bills you send to this email address.

Once uploaded, you can view, edit, or pay bills on the Bills Listpage from the Vendors & Bill Paymentstab.

Pay Bills

Note that while your service team will upload these bills into your account for you, youll still need to log in to your account to pay them. See for more.

In order to track and analyze your finances, your team needs access to your existing accounts including your payment processors. Follow the instructions below from Bill.com to allow inDinero to download your account activity.

Instructions

Step 1:Log into your Bill.com account and select the Settings gear icon.

Step 2:Scroll to the "Permissions" column and chooseUsers.

[email protected]

Step 3:Select theNewbutton to add inDinero as an administrator.

Step 4:From the New User form, fill out the information as:

First Name: Cloud

Last Name: Admin

Email: [email protected]

Time Zone: Pacific Time

Role: Administrator

Permissions: Review that the appropriate sections are checked yes/no to match the provided screenshot:

Step 5:SelectSaveto capture the information and to send the email invitation to your inDinero team.

We're here to help! Please reach out to with any questions on your setup process.

Note: inDinero Accountants are able to handle the payables process, but they can not pay bills. Their primary task is to enter bills and sync with the accounting system. Accountants are able to: approve bills, record payments made outside of Bill.com, setup and run the sync. They are not able to manage users or view and manage banking information.

In order to track and analyze your finances and provide you an at-a-glance dashboard of your finances, your team needs access to your existing accountsincluding reporting tools. Follow the two part instructions below from Expensify to allow inDinero to download your account activity.

Instructions

Part 1: Add inDinero to Policies

Step 1:Log into your Expensify account, select theSettingsgear icon, and choosePoliciesfrom the dropdown.

[email protected]

Step 2:ClickPeoplefrom the "Policies" menu.

Step 3:SelectInviteto add inDinero as a user.

Step 4:From the form, fill out the information as:

Email or Phone: [email protected]

Role: Policy Admin

Submits to: Select who ever the Expensify Admin is from the dropdown.

Step 5:SelectSaveto capture the information and to send the email invitation to your inDinero team.

Part 2: Add inDinero to Domains

Step 1:From your Expensify account, select theSettingsgear icon, and chooseDomain Controlfrom the dropdown.

Step 2:SelectDomain Adminsto add inDinero.

Step 3:Type in "[email protected]" and selectAdd Adminto confirm.

We're here to help! Please reach out towith any questions on your setup process.

In order to track and analyze your finances, your inDinero team needs access to your existing accounts. Follow the instructions below to allow inDinero access to your Quick Books Online account.

Instructions

Step 1:Log into your QBO account and locate theSettings gearwidget in the upper right-hand corner.

Step 2:SelectManage Usersunder the "Your Company" column.

[email protected]

Step 3:Click theAccounting Firmstab.

Step 4: Select theInvitebutton to add inDinero's information.

Step 5:From the populated form, fill out the information as:

First Name: Cloud

Last Name: Admin

Email: [email protected]

Step 6:Once filled out, selectSaveto capture the information.

Step 7:Lastly, clickInvitefor the email invitation to be sent to your inDinero team to complete the setup. Note: After accepted, the user status will change fromInvited toActive.

We're here to help! Please reach out to with any questions on your setup process.

The Tax Cuts and Jobs act of 2017 (TCJA) impacted a number of the tax laws including but not limited to filing penalties. This article walks through the changes in penalties as a result of the TCJA.

Glossary of Terms

Terms

Definitions

TCJA

Tax Cuts and Jobs Act of 2017

IRS

Internal Revenue Service

IRC

Internal Revenue Code

TQ

Tax Questionnaire

SPT

Substantial Presence Test

FMV

Fair Market Value

FDE

Foreign Disregarded Entity

FB

Foreign Branch

CFC

Controlled Foreign Corporation

CFP

Controlled Foreign Partnership

FBAR

Report of Foreign Bank and Financial Accounts

Summary of Filings

Form

PENALTIES

2018

2017 (Pre-TCJA)

5471 -

Foreign Subsidiary

Initial: $10,000 per year per foreign corporation/subsidiary

Additional: $10,000 for each 30-day period (up to $50,000 for each foreign corporation/ subsidiary) if not filed within 90 days after the IRS has mailed a notice of failure to file

Criminal penalties under sections 7203, 7206, and 7207 may also apply.

Initial: $10,000 per year per foreign corporation/subsidiary

Additional: $10,000 for each 30-day period (up to $50,000 for each foreign corporation/ subsidiary) if not filed within 90 days after the IRS has mailed a notice of failure to file

Criminal penalties under sections 7203, 7206, and 7207 may also apply.

5472 -

Foreign Shareholder

Initial: $25,000 per foreign shareholder or party related to foreign shareholder

Additional: $25,000 for each 30-day period (no maximum amount stated) if not filed within 90 days after the IRS has mailed a notice of failure to file

Criminal penalties under sections 7203, 7206, and 7207 may also apply.

Initial: $10,000 per foreign shareholder or party related to foreign shareholder

Additional: $10,000 for each 30-day period (no maximum amount stated) if not filed within 90 days after the IRS has mailed a notice of failure to file

Criminal penalties under sections 7203, 7206, and 7207 may also apply.

8865 -

Foreign Partnership

For Category 1, 2, and 4 filers:

Initial: $10,000 per year per foreign partnership

Additional: $10,000 for each 30-day period (up to $50,000 for each foreign partnership) if not filed within 90 days after the IRS has mailed a notice of failure to file

Criminal penalties under sections 7203, 7206, and 7207 may also apply.

For Category 3 filers:

10% of the FMV of the property at the time of contribution (up to $100,000 unless failure to comply was due to intentional disregard)

For Category 1, 2, and 4 filers:

Initial: $10,000 per year per foreign partnership

Additional: $10,000 for each 30-day period (up to $50,000 for each foreign partnership) if not filed within 90 days after the IRS has mailed a notice of failure to file

Criminal penalties under sections 7203, 7206, and 7207 may also apply.

For Category 3 filers:

10% of the FMV of the property at the time of contribution (up to $100,000 unless failure to comply was due to intentional disregard)

8858 -

Foreign Disregarded Entities and Foreign Branches

Expanded to include reporting of FB activities.

Initial: $10,000 per year per CFC or CFP

Additional: $10,000 for each 30-day period (up to $50,000 for each CFC/CFP) if not filed within 90 days after the IRS has mailed a notice of failure to file

Criminal penalties under sections 7203, 7206, and 7207 may also apply.

Previously for reporting of FDE activities only.

Initial: $10,000 per year per CFC or CFP

Additional: $10,000 for each 30-day period (up to $50,000 for each CFC/CFP) if not filed within 90 days after the IRS has mailed a notice of failure to file

Criminal penalties under sections 7203, 7206, and 7207 may also apply.

926 -

Transfer of Property to a Foreign Corporation

10% of the FMV of the property at the time of the transfer to the foreign corporation/subsidiary (up to $100,000 unless failure to comply was due to intentional disregard)

* Above penalty will not apply if failure to comply is due to reasonable cause and not to willful neglect

10% of the FMV of the property at the time of the transfer to the foreign corporation/subsidiary (up to $100,000 unless failure to comply was due to intentional disregard)

* Above penalty will not apply if failure to comply is due to reasonable cause and not to willful neglect

Form

PENALTIES

2018

2017 (Pre-TCJA)

FBAR -

Foreign Bank Account

Non-willful violation: $10,000 per violation if the IRS determines that there is no reasonable cause (current maximum is at $12,921)

Willful violation: Greater of $100,000 or 50% of the balance in the foreign bank account at the time of violation (current maximum is at $129,210)

* Above penalties as indicated in IRC Section 5321 are adjusted annually for inflation

8938 -

Foreign Financial Assets

Initial: $10,000 per year

Additional: $10,000 for each 30-day period (up to $50,000) if not filed within 90 days after the IRS has mailed a notice of failure to file

Initial: $10,000 per year

Additional: $10,000 for each 30-day period (up to $50,000) if not filed within 90 days after the IRS has mailed a notice of failure to file

* Note that these are general indicators that would help the preparers determine at first glance if the Client has a possible foreign filing.

Summary of Penalty Exposure on Non-Individual and Individual Tax Returns

Form

2018

2017

1120 - C Corporation

Late filing penalty: (if filed after the due date, including extensions)

With tax due

5% of the unpaid tax per month or part of a month (up to 25% of the unpaid tax)

Minimum penalty for a return that is more than 60 days late: smaller of the tax due or $210

Late payment penalty:

With tax due

1/2 of 1% of the unpaid tax per month or part of a month (up to 25% of the unpaid tax)

Late filing penalty: (if filed after the due date, including extensions)

With tax due

5% of the unpaid tax per month or part of a month (up to 25% of the unpaid tax)

Minimum penalty for a return that is more than 60 days late: smaller of the tax due or $210

Late payment penalty:

With tax due

1/2 of 1% of the unpaid tax per month or part of a month (up to 25% of the unpaid tax)

1120S - S Corporation

Late filing penalty: (if filed after the due date, including extensions, or the return doesn't show all the information required)

No tax due - $200 per month or part of a month (up to 12 months) per shareholder

With tax due

$200 per month or part of a month (up to 12 months) per shareholder; plus

5% of the unpaid tax per month or part of a month (up to 25% of the unpaid tax)

Minimum penalty for a return that is more than 60 days late: smaller of the tax due or $210

Late payment penalty:

With tax due

1/2 of 1% of the unpaid tax per month or part of a month (up to 25% of the unpaid tax)

Failure to furnish Schedule K-1:

Failure to furnish Schedule K-1 timely and failure to include on Schedule K-1 all the information required to be shown (or the inclusion of incorrect information) - $270 per Schedule K-1

If the requirement to report correct information is intentionally disregarded - greater of:

$540 per Schedule K-1; and

10% of the aggregate amount of items required to be reported

Late filing penalty: (if filed after the due date, including extensions, or the return doesn't show all the information required)

No tax due - $200 per month or part of a month (up to 12 months) per shareholder

With tax due

$200 per month or part of a month (up to 12 months) per shareholder; plus

5% of the unpaid tax per month or part of a month (up to 25% of the unpaid tax)

Minimum penalty for a return that is more than 60 days late: smaller of the tax due or $210

Late payment penalty:

With tax due

1/2 of 1% of the unpaid tax per month or part of a month (up to 25% of the unpaid tax)

Failure to furnish Schedule K-1:

Failure to furnish Schedule K-1 timely and failure to include on Schedule K-1 all the information required to be shown (or the inclusion of incorrect information) - $260 per Schedule K-1

If the requirement to report correct information is intentionally disregarded - greater of:

$530 per Schedule K-1; and

10% of the aggregate amount of items required to be reported

Form

2018

2017

1065 - Partnership/

Multi-

Member LLC with no election

Late filing penalty: (if filed after the due date, including extensions, or the return fails to show all the information required)

$210 per month or part of a month (up to 12 months) per partner

Failure to furnish Schedule K-1:

Failure to furnish Schedule K-1 timely and failure to include on Schedule K-1 all the information required to be shown (or the inclusion of incorrect information)

$270 per Schedule K-1

Maximum penalty: $3,275,500 for all such failures during a calendar year

If the requirement to report correct information is intentionally disregarded - greater of:

$540 per Schedule K-1; and

10% of the aggregate amount of items required to be reported

Maximum penalty: None

Late filing penalty: (if filed after the due date, including extensions, or the return fails to show all the information required)

$200 per month or part of a month (up to 12 months) per partner

Failure to furnish Schedule K-1:

Failure to furnish Schedule K-1 timely and failure to include on Schedule K-1 all the information required to be shown (or the inclusion of incorrect information)

$260 per Schedule K-1

Maximum penalty: $3,218,500 for all such failures during a calendar year

If the requirement to report correct information is intentionally disregarded - greater of:

$530 per Schedule K-1; and

10% of the aggregate amount of items required to be reported

Maximum penalty: None

Form

2018

2017

1040 - Individuals/

Single Member LLC with no election

Late filing penalty: (if filed after the due date, including extensions)

With tax due

5% of the unpaid tax per month or part of a month (up to 25% of the unpaid tax)

If failure to file is fraudulent: 15% of the unpaid tax per month (up to 75% of the unpaid tax)

Minimum penalty for a return that is more than 60 days late: smaller of the tax due or $210

Late payment penalty:

With tax due

1/2 of 1% of the unpaid tax per month or part of a month (up to 25% of the unpaid tax)

Late filing penalty: (if filed after the due date, including extensions)

With tax due

5% of the unpaid tax per month or part of a month (up to 25% of the unpaid tax)

If failure to file is fraudulent: 15% of the unpaid tax per month (up to 75% of the unpaid tax)

Minimum penalty for a return that is more than 60 days late: smaller of the tax due or $210

Late payment penalty:

With tax due

1/2 of 1% of the unpaid tax per month or part of a month (up to 25% of the unpaid tax)

* Note that the penalties above pertain only to those imposed by the IRS. State tax authorities may assess additional penalties.

References

Form 5471 Instructions

https://www.irs.gov/pub/irs-pdf/i5471.pdf

https://www.irs.gov/pub/irs-prior/i5471--2017.pdf

Form 5472 Instructions

https://www.irs.gov/pub/irs-pdf/i5472.pdf

https://www.irs.gov/pub/irs-prior/i5472--2017.pdf

Form 8865 Instructions

https://www.irs.gov/pub/irs-prior/i8865--2018.pdf

https://www.irs.gov/pub/irs-prior/i8865--2017.pdf

Form 8858 Instructions

https://www.irs.gov/pub/irs-pdf/i8858.pdf

https://www.irs.gov/pub/irs-prior/i8858--2013.pdf

Form 926 Instructions

https://www.irs.gov/pub/irs-pdf/i926.pdf

https://www.irs.gov/pub/irs-prior/i926--2017.pdf

FBAR

https://www.irs.gov/businesses/small-businesses-self-employed/report-of-foreign-bank-and-financial-accounts-fbar

https://www.law.cornell.edu/uscode/text/31/5321

https://www.fincen.gov/sites/default/files/shared/FBAR%20Line%20Item%20Filing%20Instructions.pdf

Form 8938 Instructions

https://www.irs.gov/pub/irs-prior/i8938--2018.pdf

https://www.irs.gov/pub/irs-prior/i8938--2017.pdf

Form 1120 Instructions

Form 1120S Instructions

https://www.irs.gov/pub/irs-prior/i1120s--2018.pdf

https://www.irs.gov/pub/irs-prior/i1120s--2017.pdf

Form 1065 Instructions

https://www.irs.gov/pub/irs-prior/i1065--2018.pdf

https://www.irs.gov/pub/irs-prior/i1065--2017.pdf

Form 1040 Instructions

https://www.irs.gov/pub/irs-pdf/i1040gi.pdf

https://www.irs.gov/pub/irs-prior/i1040gi--2017.pdf

Although the Profit and Loss, Balance Sheet, and Cash Flow Statements are regarded as the most critical to prepare correctly and understand, there are other analytics that are important to know.

At the bottom of the dashboard tab, youll see several more analytics features.

Cash Balance is a running balance of the available cash per month in weekly segments.

Cash Runwayis an indicator of your businesss longevity based on revenue and spending. Basically, how long could your business operate on the cash it has today (with or without sales) if it spends like it did in the previous 3 months?

With Income: Current cash balance divided by the average net profit over the last three months.

Spending Only: Current cash balance and divides it by the average spending over the last three months.

Recent Revenue / Spending Compare the current month's revenue and spend in At A Glance to the previous 3 month's in Recent Revenue/Spending to see if you're on track to meet your financial goals.

Looking to see what part of the business is thriving or needs more tools? How about adding a new store front or adding to an existing location? Add dimensionsor facets to classify transactions, journal entries, bills and invoices to specific groupings to answer your important business decisions.

By doing so, you can report out on your Profit and Loss to review revenue and spending by your unique categories.

For example, Lyons Den wants to use dimensions to track expenses by location to see how much each office is earning to help decide if they should expand or relocate.

Click below to jump to a desired section:

1. Create, Edit, and Disable Dimensions 2. Add Dimensions

Add Dimensions to Transactions

Add Dimensions to Bills

Add Bills to Invoices

3. See Dimensions in Action

1. Create, Edit, and Disable Dimensions

Dimensions can be turned on by your accounting team; reach your team here to have Dimensions enabled.

Once Dimensions are enabled you can add, edit or disable Dimensions from the Tools dropdown on the left-hand navigation.

[email protected]

Create Root Dimensions

Here, you will find the two default root dimensions: Departments and Projects. You can add more root dimensions to fit your companys specific needs. For example, Locations is a popular choice if you have more than one office or storefront.

Note: Root and sub-dimensions can be edited, disabled, and enabledbut, for the sake of your books integrity, they cannot be deleted.

Step 1: In the left-hand column, select + Add Dimension

Step 2: Enter the desired Dimension name

Step 3: Select the checkmark to save the root dimension

Create Sub-Dimensions

Then, under each root dimension, you can include sub-dimensions. Within each sub-dimension, you can have up to five levels of hierarchy. So for example Lyons Den would have something like Locations (dimension) > California (state) > San Francisco (city) > The Castro (neighborhood).

Step 1: Once a dimension has been added, select + Add Dimension Name from its page.

Step 2: Or hover to the right of a sub dimension to unveil a + sign to add a level of hierarchy

Step 3: Select the check box to save the sub-dimension.

Edit Dimensions

Update Names of Sub Dimensions

While Dimensions cannot be edited, sub-dimensions can. Hover over the sub-dimension to unveil the pencil icon. Then edit the name as desired and select the check mark to save!

Edit Sub-Dimension Hierarchy

To change hierarchies, just drag and drop a dimension in your preferred order. That way, if you decide that you want to add Bay Area as a sub-category of California you can add San Francisco and all other sub-dimensions without lots of manual data entry/updates.

Disable Dimensions

Occasionally, you may want to remove dimensions. While dimensions may not be deleted, you can mute them by hovering over a given dimension until you see the x symbol and select Disable.

Chose the wrong dimension? Easily enable, by hovering over the muted dimension to unveil the checkmark. Select the icon and click Enable to reinstate.

2. Add Dimensions

Now that you have created your dimensions and set your hierarchies, its time to put your dimensions to work!

Add Dimensions to Transactions

From your Transactions page, you can easily see if a dimension has been added or not under the Dimensions column.

To add dimensions to a single transaction, select the transaction and choose the appropriate dimension for the highlighted dropdown.

To add dimensions to multiple transactions at a time, click the Edit Multiple button that appears when you select 2 or more transactions.

Add Dimensions to Bills

Proactively add dimensions to bills upon creation. To do navigate to Bills List and select New Bill from the upper right-hand corner.

Then, fill out using the pre-populated dimension hierarchies.

If a bill has already been created, you may update unlocked Billsboth paid and unpaid with dimensions!

Simply head over to your bills list and select the desired bill and choose Edit Bill from its interface.

Add Bills to Invoices

Similar to Bills, you may add dimensions before or after sending them.

From the Invoice List, choose New Invoice in the upper right-hand corner. Then fill out the information and choose the dimension hierarchies from the pre-populated list.

If the invoice has been created, you may select the desired unlocked invoice, click Edit Invoice, and add the dimensions as needed.

3. See Dimensions in Action

Now that dimensions have been added to transactions, you can easily digest the information and make those important business decisions using your Profit and Loss.

From Reports > Profit and Loss, customize your report with the top filters.

For Lyons Den, they are reporting all time and customized to view only the dimensions applicable to San Francisco neighborhoods. Once they select Update their report reveals:

Then choose the Export button to share in a PDF, Detailed CSV, or even a Management Report.

- - - - - - - - - - -

Have questions? Were here to help! Reach out to to get started.

In order to track and analyze your finances and provide you an at-a-glance dashboard, your team needs access to your existing accounts. Follow the instructions below from Chaseboth banking and credit card accountsto allow inDinero to download your account activity.

Instructions

1. Log into your account and chooseAccount Managementand select Access & Security Managerfrom the dropdown.

2. Click theAdd New User button.

3. Fill in the information below to create a User ID/temporary password and click Save.

First NameinDinero

Last NameFinanceteam

Email [email protected](e.g. if your company name is Evolve Enterprises, the online ID should be [email protected])

Phone number415-580-1571

User IDyourcompanyname8(e.g. if your company name is Evolve Enterprises, the online ID should be Evolveenterprises8)

Mobile AccessCheck the box to allow mobile access

4. Onceyou'vesuccessfully added inDinero as an authorized user, assign the following levels of access.

Click which is located to the right side of each account listed.

Choose access level.

Check the boxes and click Save Changes."

Integrate your companys Stripe API metadata tag into your inDinero platform to easily identify and categorize Stripe charge transactions.

By doing so, you will see accurate transaction descriptions for Stripe charges, auto-categorization will be more reliable and you can easily track revenue by product line so you can spend less time reviewing transactions and more time running your business!

this article

For example, Lyons Denan online apparel companyuses Stripe to charge their customers for their retail. All the apparel for sale is listed under the metadata tag: product.

Note: See for instructions on adding your Stripe account to the inDinero platform if you havent already done so.

Add Metadata to inDinero

Step 1: Select Accounts > Financial Accounts.

Step 2: From your Financial Accounts page, find your Stripe account from your listed Financial Accounts.

Step 3: Select the description icon to the right of Description Metadata Field to add your metadata tag.

Step 4: Review the tag entered for accuracy including capitalization and select Save.

Note: Check with your business's developers to find out which metadata tags are being used in your Stripe charges. Lyons Den, for example, is lowercase product.

Now that the metadata is added, Lyons Den Stripe transactions automagically include the charges product description.

Stripe charge with integrated metadata.

Setup recurring bills, like rent, to save time and easily manage all from the inDinero platform. Once created, the invoice is automatically placed in the inDinero Bills section for you to review and pay.

Let's begin!

Recurring Bills Page

From Bills > Recurring Bills, the landing page provides an at-a-glance look of the next bill dates and the frequency of each recurring bill set up.

here

For example, Lyons Den has their next rental bill on April 1st with 30 days to pay it for their May rent. On the 1st, the bill will populate under Bills List for payment and theNext Bill Datecolumn will be updated to reflect the next month's payment.

Setup Recurring Bills

Recurring bills may be set up in one of two ways.

1. Set up a recurring bill by navigating to Bills > Bills List > and select New Bills in the upper right hand corner. Follow the template listed under Create Bills and select the "Recurring?" radio box to initiate a repeated bill.

Once saved, including saved as a draft, the bill will additionally be listed under Bills > Recurring Bills.

2. Navigate to Bills > Recurring Bills and selectNew Recurring Billin the upper right hand corner. Follow the bill template and selectEditnext to the recurring radio box to alter when the bill repeats and ends. SelectSaveto list the bill in theBills ListandRecurring Billssections.

Edit and Delete Recurring Bills

To edit upcoming recurring bills:

Navigate to Bills > Recurring Bills > and select the desired bill. Edit the bill template and the repetition. ClickSave. Moving forward, all issued recurring bills will follow the updated template.

To edit the current bill:

Navigate to Bills > Bills List > and select the desired bill. Edit the bill template and selectSave.

Need to stop a bill from recurring? To remove a recurring bill, select the "X" to the right of the bill listed underRecurring Bills.

Ready to save time? Select to get started!

In order to track and analyze your finances and provide you an at-a-glance dashboard of your finances, your team needs access to your existing accounts. Follow the instructions below from Silicon Valley Bank (SVB) for business accounts to allow inDinero to download your account activity.

Bank Instructions

Log into your account.

Click the magnifying glass for a drop-down menu and select Manage User(s).

Client Uploads

Click Add Userand then Create New User from Scratch.

Confirm your identity.

Input the following information, check the box to make inDinero the primary contact, and click Continue.

User IDyourcompanyname8(e.g. if your company name is Evolve Enterprises, the online ID should be Evolveenterprises8)

First Name, Family (Last) NameinDinero, Finance Team

Title (Optional)Accountant

Telephone Number415-580-1571

Fax NumberLeave blank

Email [email protected](e.g. if your company name is Evolve Enterprises, the email will be [email protected])

Role/GroupUser

Do not check any of the boxes on this screen. Click Continue.

Check the Grant / Remove All in Sectionbox for the top table only. Dont check any boxes in the Internal Transferstable. Click Continue.

The next pages will confirm the information you just input. Click Continue. Your service team will handle any outstanding syncing steps from here.

Please note that Silicon Valley Bank Credit Cardaccounts do not offer a guest access feature.

To ensure your transactions make it into your inDinero dashboard, you have two options:

1. Provide the login credentials for the master user of the account to your inDinero service team via .Note: Two-factor authentication (2FA) can complicatethis solution. Please either deactivate the 2FA, or update the associated phone number to415-580-1571.

OR

2. Provide monthly statements and CSVs to your service team so they can import your transactions.

In order to track and analyze your finances and provide you an at-a-glance dashboard of your finances, your team needs access to your existing accounts. Follow the instructions below from Abacus to allow inDinero to download your account activity.

Log in as an administrator and navigate to the People page. In the upper right hand corner, click the Invite Team Members button.

Input the email below, check the Make Administratorbox, and click Invite.

Email [email protected](e.g. if your company name is Evolve Enterprises, the email will be [email protected])

Your inDinero service team will receive an email with an invitation to become an administrator. They will then have the ability to approve expenses, set preferences, create groups, and run reporting on team expenses.

Gusto is a one-stop-shop for payroll, HR, and benefits. Small businesses that pair Gusto with inDinero save time, money, and overhead by outsourcing the majority of their back-office tasks.

For Gusto Users

As a current Gusto customer, your inDinero team will need access to your Gusto account as a payroll collaborator in order to streamline your HR, benefits and payroll tasks.

Instructions for Creating inDinero Collaborator Access to Your Gusto

1. Click the Settingstab.

2. Add Admin > Other Collaborator > Give full access to Gusto

3. Select the collaborator's role, and entertheir name and email address.

NameinDinero Finance Team

[email protected](e.g. if your company name is Evolve Enterprises, the email will be [email protected])

4. ClickAdd Collaborator.

Your inDinero team will receive an email welcoming them aboard. Please let them know when you have completed the process outlined above so they can finish setting everything up!

inDinero will only use this account to view reports and company details as needed for your accounting and taxes.

5. For any concerns connecting your Gusto account, contact the Gusto help center at: (855) 972-0625

Not a current Gusto Customer? Sign up today!

Are you bringing on your first new hires, or in the market for a new payroll system? inDinero proudly partners with Gusto for your small business payroll needs. Their user-friendly app makes it easy to customize your HR services and give your employees a fun, effortless experience!

Click HERE to get started with Gusto today!

Use inDinero Reimbursements to easily review, approve, and pay pending reimbursements. Once a request has been submitted through your companys unique link, users with approve reimbursement permissions will receive an email alert of a new pending requests.

For example, Jacob Thomas from Lyons Den received three reimbursement alerts for Jane Smith for lunch and two for transportation. Jane emailed Jacob and requested the duplicate to be archived.

Step 1: Navigate to Reimbursements and select Pending Approval tab.

Step 2: Review pending amounts from dashboard. Note: You may review the receipt if an icon is under the Receipts column.

Step 3: Choose to approve, reject, or archive reimbursements.

1. Approve and Reject Reimbursements

Tick the box to the left of Status on the top left hand side and select Approve and Pay or Reject or individually select the reimbursements to approve or reject separately.

If approved, a confirmation window will pop up. Click Save to initiate an ACH payment.

Reimbursements are billed at $1/batch payment.

If rejected, a confirmation will pop up. Click Save to reject reimbursement(s). An email is automatically sent to the requester.

2. Archive Reimbursements

In this case, Jacob will archive the duplicate transportation reimbursement for Jane.

Navigate to Pending Approval tab and hover on reimbursement. A trash can icon will populate.

Select the icon to unveil a red archive icon and click it to confirm.

We recognize how hard it can be for small businesses to find the right services to streamline their operations. Thats why we partner with providers that can help you build out a highly efficient back office that frees up your time so you can focus more on taking action to grow your business.

As an inDinero client, you have access to a wide variety of services and exclusive deals and perks that make life easier as a founder.

Take a look at our featured partners or talk to your team to learn more.

inDinero's Accounting and Taxes Go Great With These Vendors

Partner

Specialties

Discounts

How to get started

Accelerators & Coworking

Pre-seed funding and accelerator for Sci-Fi and blockchain startups

No discount

Talk to your team for more info

Co-working space

No discount

Talk to your team for more info

Co-working spaces

No discount

Talk to your team for more info

Banking & Credit Cards

Corporate card specifically for startups and newly formed companies

Card fees waived for all inDinero customers for life (normally $60/user/year after the first 5 users)

Talk to your team for more info

Banking and financial services

No discount

Talk to your team for more info

Bank for startups and innovative businesses

No discount

Talk to your team for more info

Payroll and HR

Payroll, HR, and workers comp provider. The most affordable option for small businesses

Gusto offers free migrations from another payroll provider + first month free

https://gusto.com/partners/invite/indinero

Visit the link above to learn more and take advantage of the special discount.

Professional Employer Organization (or PEO) outsource all HR and payroll functions

First month free

https://justworks.com/lp/indinero

Visit the link above to learn more and take advantage of the special discount.

HR solution for medium to larger companies with complex payroll or HR benefits

Discounts available for VC Backed companies or WeWork companies

Talk to your team for more info

Taxes

Help startups and small businesses claim their R&D tax credit via a full R&D study

No discount

Talk to your team for more info

Educate and assist companies, CPAs and other tax professionals to understand multi-state nuances, in order to successfully avoid or limit audit assessments

No discount

Talk to your team for more info

Other

Law firm for startups

Services include: counsel, financing, contracts, fintech and blockchain matters

No discount

Talk to your team for more info

Expense management system

Manage expenses, transactions and money matters with real-time data and reporting

No discount

Talk to your team for more info

Whether your vendor has an alternate bank account or would prefer a check you may occasionally need to cancel an ACH payment.

Cancel ACH Payments without a Bill

Step 1:If the payment is not linked to a bill,navigate toBills and selectMake a Payment from the dropdown.

Step 2: Review the statusesto determine if the payment may be canceled.

If the check status listed is Submitted, simply click the X next to the payment in the Make a Payment table.

If the status is Processing, it may be possible to cancel the payment. Check with your service team immediately. Sometimes (but not always!) we can cancel the credit to the recipient and refund the debit back to your funding account.

Your team will need the following information: Date Vendor Amount

If the status isFailed, the payment has been submitted but the ACH payment was not processed.

Lastly, if the status isCleared, the payment has bee successfully processed and may not be canceled.

Cancel ACH Payments with a Bill

If the submitted payment is linked to a bill, you can cancel the payment from Bills > Make a Payment as noted aboveor you can delete the payment directly from the bill (Bill > Bills List) if the status isSubmitted.

Save time when servicing your customers by cutting out filling out the same invoice multiple times and copy an existing invoice instead.

Step 1: Navigate to a desired invoiceTo do so, navigate to a desired invoice (Invoice > Invoice List).

Step 2:Click Copy Invoice. Once selected, a new invoice is created where you can change the recipient or otherwise customize it as needed.

Step 3:SelectCreateto add to your Invoice ListorselectCreate and Sendto email to your recipient.

While security is a top priority for inDinero, changing your password every few months is a recommended security measure for any account.

To change your password, selectAccount & Settingsin the upper right hand corner and select Settingsfrom the drop-down menu.

From the Profiletab, scroll to the bottom to theChange Passwordfield. Enter and confirm your new password.

SelectSave Profileto update your new inDinero password.

Product Improvements

March product improvements focused on internal inDinero processes to make your experience even more smooth while using the platform! Stay tuned for this upcoming quarter for new features like consolidated financial requests.

Product Improvements

Bills and Invoices

TickInclude Journal Entriescheckbox to include your business's custom journal entries on your AP Aging Reports (Bills) and AR Aging Reports (Invoices).

Custom Journal Entry Requirements:

JE date is the basis for the due date

Memo should have theexactvendor or applicable client name

Accounts Receivable JE rows with a debit entry are displayed on the AR Aging Report

Accounts Payable JE rows with a credit entry are displayed on the AP Aging Report

There are plenty of reasons to take a closer look at your business transactions. You might be concerned about the overuse of a business credit card or maybe you just want to see how much your company spends on office supplies in a quarter.

No matter what the reason is, heres how you sort and filter your transactions.

From the dashboard, click Bank Accounts & Transactions.

Next, see how you can sort your transactions by selecting "Show Transaction Filters."

The menu allows you to manage your filters by selecting (or deselecting!)All Accounts, Categories, Time, Labels, Amounts,and Dimensions.

Note: Hover over an individual item to reveal "Only" to narrow down your search even further!

When youre done selecting your filters, click Submit Filters. If youd like to view all of your transactions again, click Reset Filters. Otherwise the filter will reset automatically if you navigate away from this page.